477 Remote Administrative Assistant jobs in Nairobi
Senior Executive Assistant (Remote Support)
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering flexibility and the ability to manage executive schedules and tasks from anywhere. You will be the right-hand person to executives, ensuring their days run smoothly and efficiently. Key responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will also manage email correspondence, draft communications, conduct research, and handle special projects as assigned. The ideal candidate is a master of prioritization, possesses exceptional attention to detail, and excels in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external partners, and clients. Proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be resourceful, anticipate needs, and maintain a high level of professionalism and confidentiality at all times. This role demands discretion, excellent problem-solving abilities, and a proactive mindset to effectively support executives in a remote setting. A commitment to providing outstanding administrative support and contributing to the overall efficiency of the executive office is expected.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
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Remote Administrative Assistant
Posted 8 days ago
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Job Description
Our client is looking for a detail-oriented and organized Remote Administrative Assistant to provide comprehensive support to our executive team. This is a 100% remote position, allowing you to manage your workday efficiently from your home office. You will be responsible for a variety of administrative tasks, including managing calendars, scheduling appointments, coordinating virtual meetings, preparing documents and presentations, handling correspondence, and maintaining digital filing systems. Excellent communication skills, both written and verbal, are essential as you will be interacting with internal staff and external stakeholders. Proficiency in standard office software, such as Microsoft Office Suite or Google Workspace, is required. Experience with project management tools and CRM software is a plus. The ideal candidate is proactive, possesses strong time-management abilities, and can work independently while prioritizing tasks effectively. You should be adept at problem-solving and maintaining confidentiality. This role requires a high level of discretion and professionalism. We are committed to providing a supportive and productive remote work environment for our employees. This position offers a fantastic opportunity to grow within a dynamic organization and contribute to its smooth operation from anywhere. Your organizational prowess and dedication to efficiency will be highly valued. The designated administrative hub for this remote role is Mombasa, Mombasa, KE , but all work will be performed remotely.
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Senior Executive Assistant - Remote Support Specialist
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional time management and communication skills to effectively manage administrative functions from a distance. You will be responsible for a wide range of tasks, including complex calendar management, coordinating virtual meetings and events, preparing presentations and reports, managing travel arrangements (when necessary, although the role is primarily remote), and handling confidential information with the utmost discretion. The ideal candidate will have a proven track record of supporting C-suite executives in a fast-paced environment and be adept at anticipating needs and proactively resolving issues. Proficiency in standard office software suites (Microsoft Office, Google Workspace), virtual collaboration tools (Zoom, Microsoft Teams, Slack), and project management software is essential. Strong written and verbal communication skills are paramount, as you will be the primary point of contact for internal and external communications. We are looking for an individual who can work independently, prioritize effectively, and maintain a high level of professionalism and efficiency. A bachelor's degree in Business Administration, Communications, or a related field is preferred, along with at least 5 years of experience as an executive assistant, with a significant portion of that experience being in a remote capacity. Experience in managing complex schedules, organizing virtual events, and handling sensitive information is critical. The ability to multitask, adapt to changing priorities, and maintain a calm demeanor under pressure is highly valued. This role demands a commitment to excellence and a dedication to supporting the success of the executive team through efficient and reliable administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and accuracy.
- Organize and manage travel arrangements, itineraries, and expense reports (as applicable).
- Conduct research, compile data, and prepare reports and presentations as needed.
- Maintain confidential files and records, ensuring accuracy and accessibility.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Act as a liaison between executives and internal/external stakeholders.
- Manage special projects and administrative tasks as assigned.
- Provide exceptional support to ensure the efficiency and productivity of the executive team.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Administrative Assistant
Posted 22 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Assistant to join their dynamic team. This role is critical in ensuring the smooth operation of our business processes through efficient remote support. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, handling correspondence, preparing reports, and maintaining digital filing systems. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will be expected to maintain a high level of professionalism and discretion in all interactions. This is a fully remote position, offering the flexibility to work from anywhere. You will collaborate with various departments, providing essential administrative support to ensure projects stay on track and objectives are met.
Key Responsibilities:
Key Responsibilities:
- Manage and organize digital calendars for senior management, coordinating complex meeting schedules across multiple time zones.
- Handle all incoming and outgoing electronic communications, including emails and internal messages, ensuring prompt and professional responses.
- Prepare and edit documents, presentations, and reports with a high degree of accuracy and formatting consistency.
- Maintain and update databases, contact lists, and digital filing systems, ensuring data integrity and easy retrieval.
- Coordinate travel arrangements and logistics for remote team members as needed, including booking virtual meeting platforms.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Conduct online research and compile information as required for various projects and initiatives.
- Provide onboarding support for new remote hires, ensuring they have the necessary resources and information.
- Troubleshoot basic technical issues related to remote work tools and platforms.
- Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Proven experience as an Administrative Assistant or in a similar role, preferably in a remote setting.
- Excellent command of English, both written and verbal, with strong grammar and proofreading skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software and collaboration tools (e.g., Asana, Trello, Slack).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- High level of discretion and confidentiality.
- Adaptability and a willingness to learn new technologies and processes.
- A dedicated workspace with a reliable internet connection.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support to senior leadership. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. You will be responsible for managing calendars, scheduling meetings, preparing correspondence, making travel arrangements, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will have a proven track record of providing high-level administrative support in a remote setting. You will act as a gatekeeper and liaison, screening calls and emails, and ensuring timely follow-up on action items. Discretion and confidentiality are paramount in this role. We are looking for an individual who is proficient in using productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. The ability to anticipate needs, take initiative, and work independently with minimal supervision is essential. This role offers the flexibility to work from anywhere, contributing to the efficiency of our client's executive team. Join a supportive and forward-thinking remote environment. Mombasa, Mombasa, KE . This fully remote opportunity allows you to leverage your administrative expertise to support key decision-makers. If you are an experienced administrative professional seeking a challenging and flexible remote role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications (emails, phone calls).
- Manage expense reporting and reconciliation.
- Organize and maintain electronic and physical filing systems.
- Conduct research and prepare summaries on various topics as needed.
- Provide general administrative support and assist with special projects.
- Liaise with internal and external stakeholders on behalf of executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an administrative assistant or executive assistant.
- Proven experience providing remote executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Tech-savvy with a willingness to learn new tools.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Project Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a dynamic consulting firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive project support. This fully remote role is ideal for an individual with exceptional organizational skills and a keen eye for detail, who thrives in a fast-paced environment. You will be responsible for a wide range of administrative tasks crucial to the success of our client's projects. This includes managing project schedules, coordinating meetings, preparing project documentation, and maintaining project files and databases. You will serve as a key point of contact for project stakeholders, facilitating communication and ensuring smooth workflow. Essential duties involve scheduling and confirming appointments, making travel arrangements, processing expense reports, and assisting with presentation preparation. The ideal candidate possesses excellent written and verbal communication skills, enabling effective interaction with clients and internal teams. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, Monday.com) are highly desirable. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks to meet deadlines. This role requires a high degree of professionalism, discretion, and a commitment to confidentiality. Join our client's virtual team and play an integral role in supporting the efficient execution of diverse consulting projects.
Responsibilities:
Qualifications:
Responsibilities:
- Manage project calendars, schedule meetings, and coordinate logistics.
- Prepare meeting agendas, take minutes, and distribute action items.
- Organize and maintain project documentation, files, and databases.
- Assist in the preparation of reports, presentations, and project proposals.
- Handle incoming and outgoing correspondence via email and phone.
- Process expense reports and manage invoices.
- Coordinate travel arrangements for team members.
- Liaise with clients and internal stakeholders to facilitate project progress.
- Provide general administrative support to project managers and team members.
- Ensure timely completion of administrative tasks to support project timelines.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools is a plus.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Proactive and able to work independently in a remote setting.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
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Remote Office Administrator
Posted 20 days ago
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Job Description
Our client is looking for a detail-oriented and efficient Remote Office Administrator to manage a variety of administrative tasks. This is a fully remote position, providing flexibility and the opportunity to work from your own space. You will be responsible for ensuring the smooth operation of administrative functions, including managing correspondence, maintaining digital records, scheduling appointments, and providing general support to the team. The ideal candidate is highly organized, possesses excellent communication skills, and is proficient with standard office software and virtual collaboration tools. Key responsibilities include managing incoming and outgoing communications, coordinating internal logistics for remote teams, assisting with document preparation, and supporting various departmental needs. You should be adept at problem-solving and possess a proactive attitude towards managing daily tasks. This role requires strong time-management skills and the ability to work independently with minimal supervision. We are seeking a reliable and resourceful individual who can contribute to a positive and productive remote work environment. This is a fantastic opportunity to gain experience in office administration within a flexible, home-based setting. Join a company that values efficiency, teamwork, and employee well-being. Your contributions will be key to maintaining seamless administrative operations for our distributed workforce.
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7
Remote Office Manager
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to oversee administrative operations and ensure the smooth functioning of their virtual workplace. This is a fully remote position, offering flexibility and the opportunity to manage essential support functions from your home office. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating virtual meetings, handling correspondence, maintaining records, and supporting team members. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You should be adept at using various digital tools and platforms to facilitate remote collaboration and maintain efficiency. This role is crucial in ensuring that our client's remote teams can operate effectively and efficiently. If you are a resourceful administrative professional passionate about creating a supportive and productive remote work environment, this is the perfect opportunity for you.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, ensuring efficient scheduling of meetings and appointments.
- Organize and prepare materials for virtual meetings, including agendas and presentations.
- Handle incoming and outgoing communications, including emails and phone calls, in a professional and timely manner.
- Maintain and organize digital filing systems and databases, ensuring easy access to important information.
- Provide administrative support to team members, assisting with various tasks and projects as needed.
- Manage office supplies and equipment inventory for remote employees (if applicable).
- Develop and implement administrative procedures and best practices for a remote work environment.
- Act as a point of contact for internal and external inquiries.
- Assist with travel arrangements and expense reporting when required.
- Ensure smooth day-to-day operations by proactively identifying and addressing potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience in office administration, executive assistance, or a similar role, with demonstrated success in a remote or virtual setting.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Ability to work independently, proactively, and with minimal supervision.
- Strong problem-solving skills and a resourceful approach to challenges.
- Discretion and professionalism in handling confidential information.
- A positive attitude and a strong commitment to providing excellent support.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Manager
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Manager to oversee and streamline administrative operations for their distributed workforce. This is a critical, fully remote role where you will be responsible for ensuring the smooth functioning of daily operations, managing schedules, coordinating communications, and supporting various departments. You will leverage your exceptional organizational skills, attention to detail, and proficiency with virtual tools to maintain efficiency and productivity across the organization. This position requires a strong ability to multitask, prioritize effectively, and manage projects independently. Key Responsibilities include:
- Managing and coordinating schedules, appointments, and travel arrangements for senior leadership and team members.
- Overseeing office supplies, equipment, and technology management for remote employees.
- Developing and implementing efficient administrative procedures and workflows.
- Serving as a primary point of contact for internal and external inquiries.
- Preparing reports, presentations, and correspondence.
- Organizing and maintaining digital filing systems and databases.
- Coordinating virtual team meetings, events, and offsites.
- Assisting with onboarding processes for new remote employees.
- Managing vendor relationships and contracts.
- Providing general administrative support to various departments as needed.
- Ensuring compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in an administrative, office management, or executive assistant role, with a strong focus on remote operations.
- Proficiency in using office productivity software (Microsoft Office Suite, Google Workspace).
- Experience with project management tools and virtual collaboration platforms (e.g., Slack, Asana, Zoom).
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Proactive problem-solving skills and a keen attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote setting.
- Discretion and confidentiality in handling sensitive information.
- Experience in managing budgets or procurement is a plus.
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