27 Project Coordination jobs in Nairobi

• Manage project calendars, schedule meetings, and coordinate logistics.
• Prepare meeting agendas, take minutes, and distribute action items.
• Organize and maintain project documentation, files, and databases.
• Assist in the preparation of reports, presentations, and project proposals.
• Handle incoming and outgoing correspondence via email and phone.
• Process expense reports and manage invoices.
• Coordinate travel arrangements for team members.
• Liaise with clients and internal stakeholders to facilitate project progress.
• Provide general administrative support to project managers and team members.
• Ensure timely completion of administrative tasks to support project timelines.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Proactive and able to work independently in a remote setting.
• High level of discretion and professionalism.

Application period 15-Oct-2025 to 30-Oct-2025
Functional Responsibilities:
2. Project Implementation 3. Operational and Logistic Support 4. Knowledge Management and Innovation

• Project Monitoring and Reporting
• Project Implementation
• Operational and Logistic Support
• Knowledge Management and Innovation
• Project Monitoring and Reporting
• Support the Project Support Officer in maintaining the following:
• Electronic Blue File,
• Upload on oneUNOPS (ERP) engagement and project level files
• Maintain Monthly Team work plan, monthly portfolio reports and stage plans
• Provide inputs in the preparation of project reports and documents.
• Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
• Enter data in oneUNOPS Project (UNOPS risk, lessons and issues management tool)
• Record the following logs and upload relevant information on oneUNOPS: Configuration Item Records, Risk Log, lessons and all other registers/logs delegated by the Project Manager
• Support on the compilation and consolidation of relevant data for regular portfolio reports and stage plans.
• Take minutes of regular team meeting and follow up on action points
• Support the Project Management Support Officer in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
• Maintain project tracking sheet and alert the Project Management Support Officer on project end date and reporting requirements of projects.
• Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs.
• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable.
• Facilitate information flows and support in managing risk registers and issues
• Support the documentation of lessons learned and best practices
• Assist the project planning process
• Prepare draft Pro Forma and client Project Agreements as per the input received from procurement team
• Follow up with partners on project agreement signing, information required for project closure and fund transfer requests
• Manage and support on organizing project planning meetings, Project Board meetings and partner's capacity building trainings
• In consultation with the Project Management Support Officer, prepare amendments for Project Agreements and budget revisions when applicable;
• Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management of multiple donor activities;
• Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues in for direct support of the project and in support of Project Management Support Officer.
• Manage the travel plan of the Procurement Portfolio Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel.
• Support the compilation of lessons learned as per defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Support and ensure that Local capacities are built at every level and opportunity for Project Support.
• Maintain records of project files and activity reports in hard and soft copy.

Impact of Results:

The effective and successful achievement of results by the Project Management Support Associate directly affect the overall efficiency of the individual team's provision of administrative services, impacting the office's capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS' competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements:
Education:

• Completion of secondary school with 6 years of experience is required.
• Professional or Technical Diploma in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines with four (4) years of relevant professional experience may be accepted
• Bachelor's Degree in Business in the above-mentioned areas or other relevant discipline with two (2) years of relevant professional experience may be accepted.
• A Master's Degree in the above-mentioned areas or other relevant discipline will be an asset but it is not required.

Certification: PRINCE2 Foundation is an asset

Experience:

• A minimum of six (6) years of relevant work experience (or less, depending on academic credentials) in the field of project management support which must include experience in monitoring, recording, reporting, and coordination in a national or international organization is required.
• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
• Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.

Language Requirements:

• Fluency in English Language (i.e. writing, reading and speaking) is required.

Think big. Meet challenges head-on. Help people build better lives.

UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

• Developing and managing comprehensive project plans, including scope, schedule, budget, and resources.
• Coordinating and overseeing all phases of the construction project lifecycle from inception to completion.
• Managing and directing site supervisors, subcontractors, and external vendors remotely.
• Ensuring strict adherence to building codes, safety regulations, and quality standards.
• Monitoring project progress, identifying potential risks and issues, and implementing mitigation strategies.
• Managing project budgets, controlling costs, and approving invoices and payments.
• Facilitating clear and consistent communication between all project stakeholders, including clients, design teams, and on-site personnel.
• Conducting regular virtual project review meetings and preparing progress reports.
• Negotiating contracts and managing vendor relationships.
• Ensuring efficient resource allocation and site logistics.
• Resolving conflicts and addressing any project-related challenges that arise.
• Implementing and enforcing company policies and procedures related to construction management.
• Reviewing and approving project documentation, including drawings, specifications, and change orders.
• Promoting a strong safety culture on all project sites.

• A Bachelor's degree in Construction Management, Civil Engineering, Architecture, or a related field. A Master's degree is a plus.
• Professional certification such as PMP (Project Management Professional) or equivalent is highly desirable.
• Minimum of 10 years of progressive experience in construction project management, with a significant track record of managing large and complex projects.
• Proven ability to manage projects remotely, with strong skills in virtual team coordination and communication.
• Extensive knowledge of construction methods, materials, and regulations.
• Proficiency in construction project management software (e.g., Procore, Primavera P6, MS Project).
• Strong leadership, negotiation, and problem-solving skills.
• Excellent financial acumen and experience managing substantial project budgets.
• Exceptional communication, interpersonal, and stakeholder management skills.
• Ability to interpret blueprints, specifications, and technical documents.
• A strong commitment to safety and quality.
• Ability to work independently and make sound decisions in a remote environment.

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement, and disaster. CWS does not discriminate based on race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or in the provision of services.

Primary Purpose
This position will support the implementation of the food security for small holder farmers through effective and sustainable agricultural production and management under the Mwanga project. The Goal of this project is to improve food security and to promote the economic empowerment for small holder farmers in Tana Delta Sub-County through provision of improved animal breeds, crop production and modern beekeeping and VSLA. The project seeks to provide comprehensive training to the selected farmers in groups to effectively undertake the enterprises to realize diversified livelihood options, improve food security and economic empowerment.

The project assistant will focus on providing technical training and extension services to project beneficiaries, including farmers and livestock keepers. The selected candidate will work closely with group leaders and local veterinary and livestock service providers and project officer and manager to enhance good agricultural practices and address the needs of local farmers.

Responsibilities
Program Administration (60%)

• Support implementation of food security and livelihoods project (Mwanga project) in Tana River County.
• Identify, profile and organize farmers into groups for purposes of undertaking project activities.
• Adapt and use approved training materials and ensure existing training materials are up to date.
• Provide comprehensive training to farmers on livestock husbandry, crop production and management.
• Provide agricultural extension services to respond to individual farmer needs as they arise and support adoption of agricultural technologies.
• Advise farmers to adopt best agricultural and livestock husbandry practices for poultry, goat, and beekeeping farmers.
• Participate in training lead farmers, support their coordination of farmer groups, and provide follow- up to ensure improved livestock husbandry and crop
• Identify local veterinary and livestock service providers and stakeholders for potential collaborations and linking farmers.
• Provide technical advice to farmers on livestock production and marketing of
• Provide regular project updates and reports both quantitative and qualitative for project reporting.
• Support the monitoring and evaluation exercises including baselines, annual and endline surveys.

Compliance (20%)

• Achieve and maintain a high-performance standard based on a thorough knowledge of, and adherence to, established CWS policies and procedures
• Ensure timely and accurate reporting of suspected fraud, malfeasance, and data breaches and report any identified areas of significant compliance risk for the CWS program.
• Conduct regular process reviews for assigned processing stages to compare requirements vs. current processing and outputs and implement process changes based on the outcome of the process reviews.

Data Management and Analysis (15%

• Prepare comprehensive reports for internal use
• Maintain up to date project documents/file
• Contribute to reports and filters development for quality control checks to ensure they are accurate and used efficiently.

Additional Responsibilities (5%)

• Other duties as assigned by the Supervisor.
• Support any project component supported by CWS.

Qualifications
Education & Certifications:

• A Diploma in Animal Health and Production, Agricultural Education and Extension, Community Development, Livestock-related courses with three years' experience is required
• KVB (Kenya Veterinary Board) Registration is require

Experience
A minimum of three (3) years of experience in Animal Health and Production is required Agricultural Education and Extension, Community Development, Livestock or related field working with communities is required.

• Ability to diagnose and provide treatment for livestock including assessing distress or discomfort in livestock.
• Ability to provide advisories to mixed farmers on crop and livestock management and agribusiness.
• Ability to effectively and gently handle animals.
• Previous experience conducting community organization and training is required.
• Have a demonstrated ability to interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.
• Ability to keep and maintain accurate records.
• Must have a valid category A2 driving license

Skills

• Thorough knowledge of animal production and health.
• Knowledge of County Integrated Development plans and Strategies.
• Good community organization and training skills are required
• Excellent organizational and time management skills
• Excellent computer skills, in particular Microsoft Office
• Excellent report writing skills is required
• Fluency in English and Swahili.

Abilities
The Project Assistant – Animal health and production and extension must have the ability to:

• Communicate effectively both verbally and in writing.
• Follow instructions with a positive and receptive attitude.
• Maintain a high-performance standard with attention to detail.
• Manage a large and diverse workload under pressure with competing priorities.
• Carry out all of the duties of the position efficiently and effectively with minimal supervision.
• Take initiative in the development and completion of projects within the specified timeframe.
• Deal effectively and courteously with collaborators, government agencies, and members of the public.
• Conduct oneself in a professional and courteous manner to represent the best interests of CWS Africa.
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
• Maintain strict confidentiality with CWS and operational information.
• Effectively manage CWS resources.

Important Requirements

• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS' Platform on Racial Justice as a CWS employee required.

Special Requirements
The candidate should be of good health, willing and able to travel extensively in often difficult conditions and have a high degree of flexibility.

• This position is based in Tana River County, Kenya
• This position always requires use of laptops, competence in Microsoft office packages is required.
• This position requires hands-on motorbike riding around rough terrain and poor road networks.
• Background check which includes references, and an educational and criminal check is required before the start of employment for international applicants.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• All employees should be prepared to work full-time from the CWS office within their location of hire.

Company Overview
Tetra Tech is a leading provider of consulting and engineering services worldwide. It supports government and commercial clients with innovative solutions focused on international development, climate mitigation and adaptation, environmental sustainability, biodiversity, conservation, land reform, infrastructure, urban development, transport, water, and resource management. With 27,000 associates worldwide in over 120 countries, Tetra Tech's capabilities span the entire project cycle.

Tetra Tech International Development Europe is Tetra Tech's European business unit focused on International Development. We are based in London with offices in Kenya, Nigeria, Poland, and the Netherlands. We deliver international development programmes focused on economic growth, governance and justice/security, and infrastructure, for clients such as the UK's Foreign, Commonwealth and Development Office (FCDO) and Department for Business, Energy and Industrial Strategy (BEIS), the United Nations, the European Union, the European Investment Bank and other donors and funding agencies. We also have a strong in-house Monitoring, Evaluation, Research and Learning Practice consisting of 35 evaluators, statisticians, economists, social scientists, and research managers.

Over Values
We are committed to maintaining business practices that honour and protect the dignity and integrity of everyone with whom the company conducts business, employs, and serves. As a leading international development organisation, we fully support continued progress and improvement within the development community to make development initiatives more effective. We are also committed to addressing various cross-cutting issues relevant to international development to ensure that all people can access and enjoy the benefits of our activities.

• We value our people: we support the development of our people, ensuring that the environments in which they work are fair, safe, and flexible.
• We deliver quality results: we go the extra mile to deliver value for our clients, impact for beneficiaries and a fair financial return for the company to grow sustainably.
• We collaborate effectively: we work authentically with our clients, beneficiaries and partners and strive to always communicate clearly and openly.
• We encourage creativity and innovation: we encourage entrepreneurial thinking and provide the freedom, support and investment for new ideas and initiatives.
• We operate with integrity: We will do the right thing, be honest and keep to our commitments.

Location:
Kenya

Flexible working available:
We operate a hybrid working policy, with people working from the office two days a week and the rest working from home. People may choose to come in more often.

Contract Type:
Fixed Term, Full Time

Working Hours:
40 hours per week.

Salary & Benefits:
Competitive Salary & Benefits

THIS POST IS NO LONGER OPEN FOR APPLICANTS TO APPLY. APPLICATIONS WILL NOT BE ACCEPTED.
Main Duties

• Investigating existing subsurface conditions and materials to determine their physical and mechanical properties that are relevant to the project requirements and employ the physical data to evaluate the interaction between the earthworks and structure foundations with the earth materials;
• Performing a wide range of Geotechnical Engineering activities including planning and supervising subsurface explorations, planning and supervising laboratory testing, conducting Geotechnical Analysis, processing and analyzing Geotechnical Monitoring Data, developing recommendations and writing related reports;
• Summarizing, evaluating, and presenting field and laboratory data using computer worksheet programs including Microsoft Excel and Sigma Plot;
• Performing Geotechnical Analysis using finite element or finite difference computer software for seepage analysis, slope stability analysis, and groundwater flow simulations;
• Preparing engineering reports under the guidance of senior engineers;
• Researching and reviewing information and data for engineering projects;
• Developing and reviewing construction drawings and technical specifications for engineering projects;
• Coordinating with field personnel to perform subsurface exploration, field tests, and construction quality assurance inspection and testing;
• Coordinating with laboratory personnel to perform laboratory testing on soil, geosynthetic, and water samples.
• Assisting senior engineers with project management and business development.

Disability Confident Employer
Disability Confident is a UK government scheme that supports employers in creating and fostering diverse and inclusive workplaces. We have self-identified as registered disability confident participants.

Request An Accessible Format
If you use assistive technology (such as a screen reader) and need a vision of this document in a more accessible format. Please contact a member of the Human Resources department in the UK by emailing

Safeguarding
Tetra Tech International Development has robust policies and guidelines which exemplify our commitment to safeguarding and technical excellence in gender equality. Our team of dedicated GEDSI advisers work closely with our staff and partners to ensure a context-specific and consistent approach is applied to all of our programmes to improve the livelihoods of the world's most marginalised groups.

Additional Information

• Organization: 781 CUE

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This role is ideal for someone who thrives in construction environments, and wants to grow while working on exciting interior and exterior projects.

Be part of our growing team — apply today and build your career with Beyond Homes and Offices

Roles & Responsibilities

• Attend site visits during initial client consultations
• Perform project calculations, cost estimates, and material schedules.
• Coordinate supplies and follow up on deliveries.
• Supervise workers and subcontractors on site.
• Ensure works are carried out as per drawings and specifications.
• Coordinate workmanship and ensure quality and safety.
• Keep daily site records and maintain photo documentation.
• Prepare work programs and update project timelines.
• Maintain organized project documents and records.
• Compile detailed project updates
• Escalate site challenges promptly

Qualifications

• Bachelor's in Construction Management or related field
• Minimum 3 years' interior project experience with proven delivery of fit-outs
• Minimum 5 years' exterior project experience covering civil or building works
• Strong knowledge of construction methods, interior finishes, and exterior detailing
• Ability to read construction drawings
• Expertise in Microsoft Office Suite, MS Project etc
• Able to coordinate supplies and support procurement
• Excellent verbal and written communication skills, problem solving skills, and attention to detail
• Must have own laptop

• Currently pursuing or recently completed a Bachelor's degree in Business Administration, Management, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
• Familiarity with project management software is a plus.
• Ability to work effectively both independently and as part of a team.
• A proactive and eager-to-learn attitude.
• Attention to detail.