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Procurement and Deployment of Low-Cost Air Quality Sensors (LCS) in Kilifi, Kajiado, and Kiambu Counties

About Cities Program
African cities are growing rapidly: The continent's urban population will double by 2050, reaching 1.5 billion people. But urban infrastructure and services are not meeting demand.

Most growth is happening in informal settlements, where people do not have reliable, safe or affordable access to essential everyday services. About 51% of city residents in sub-Saharan Africa live in places that exceed safe limits for air pollution. Many cities are located along coasts and major rivers, exposing citizens to dangerous floods. Globally, urban areas produce 70% of the greenhouse gas emissions that are causing escalating climate impacts like heatwaves and droughts.

This puts Africa's cities at a key inflection point. More than three-quarters of the infrastructure that will exist in African cities by mid-century is yet to be built, offering immense opportunity to improve urban planning as cities expand. It is essential that this development is not only low-carbon and climate-resilient, but also enhances access to crucial services such as running water and sanitation, electricity, decent housing, transport, and dignified, healthy urban jobs.

Our goal is to transition Africa's urban systems to provide a better quality of life and health through equitable access to jobs and core services for all residents — especially the underserved. At the same time, we're working to make cities more resilient to climate change and help them achieve climate neutrality by 2050.

WRI works to ensure the future of African cities by helping city administrations, private and public investors and donors make informed decisions on city planning and policy. Our approach in all cities is to:

• Develop liveable neighborhoods. We work closely with city agencies and other decision-makers to reduce air pollution; restore urban forests and watersheds; develop safe and reliable transportation; and ensure all residents can access sanitation, clean water, parks and other services.
• Build resilient water systems. We aid cities in overcoming water challenges and reducing exposure to floods by advancing nature-based solutions for flood mitigation.

About The Kenya —Small Vehicles E-Mobility
The project, "Kenya —Small Vehicles E-Mobility" has the overall goal of accelerating the transition towards e-mobility to achieve reductions in transport sector emissions, as well as create green jobs and industrial growth in the assembly and manufacturing of e-vehicles. The project will focus on increasing the uptake of electric two wheelers (boda bodas) and three wheelers (tuk tuks) in peri-urban and rural areas of Kenya. The project anticipates propelling the market to reach critical mass that will result in market driven initiatives to further transformation of the transport sector.

Objectives of this Assignment

The main objective of this assignment is to procure, deploy, and operationalize a network of low-cost air quality sensors (LCS) in Kilifi, Kajiado, and Kiambu Counties to enhance spatial coverage, data access, and evidence-based air quality management. Specifically, the assignment aims to:

• Expand Monitoring Coverage: Establish a network of reliable, calibrated low-cost sensors to complement reference-grade stations and fill existing monitoring gaps in the selected counties.
• Generate Hyperlocal Air Quality Data: Provide data to identify pollution hotspots, analyze trends, and inform county-level air quality management and mitigation measures.
• Support Evidence-Based Policy and Planning: Enable County governments and WRI partners to use air quality data for policy formulation, enforcement of the Environmental Management and Coordination (Air Quality) Regulations, 2024, and development of county clean air action plans.
• Enhance Community and Institutional Engagement: Increase public awareness and participation in air quality management through deployment in institutions such as schools, hospitals, and local government offices.
• Strengthen Technical Capacity and Data Systems: Build local capacity in sensor installation, calibration, data interpretation, and maintenance; and ensure integration with an online data platform for visualization and public access.

Scope of Work

The vendor will be responsible for the procurement, deployment, and operationalization of approximately 20 low-cost air quality sensors (LCS) across Kiambu, Kajiado, and Kilifi Counties, under the guidance of the WRI Air Quality Team and in close collaboration with county governments and other knowledge

• Procurement and Technical Demonstration
• Supply approximately 20 calibrated and warranty-backed low-cost air quality sensors within a hardware budget ceiling of USD 10,000.
• The final number and distribution of sensors may vary based on findings from preliminary site visits and assessments.
• Each sensor should include measurement capability for PM₂.₅, PM₁₀, temperature, and humidity.
• Demonstrate technical capability in manufacturing, calibration, and quality assurance, including co-location or certification data.
• Provide a detailed specification sheet, warranty terms, and a plan for sensor maintenance and reliability assurance.
• Site Selection and Deployment
• Conduct preliminary scoping to understand urban, peri-urban, and rural dynamics in each county.
• Identify emission hotspots (e.g., transport corridors, industrial zones, waste burning sites, densely populated estates).

• Apply agreed site selection criteria, emphasizing:

• Population exposure and pollution source proximity.

• Representativeness of contrasting contexts (urban core, peri-urban, rural).
• Security, accessibility, and availability of stable power and connectivity.

• Institutional readiness of hosting partners (schools, health facilities, local offices).

• Work with WRI and county partners to validate and finalize monitoring locations.

• Installation and Operationalization
• Oversee installation, ensuring all devices are properly mounted, powered, and transmitting data to the central platform.
• Configure sensors for real-time data transfer, with backup storage capability.
• Provide maps and reports of all deployed sites, including GPS coordinates, justification for each site, and photos.
• Integrate the network into an existing or vendor-provided cloud-based dashboard compatible with WRI data systems.
• Capacity Building and Knowledge Transfer
• Develop and deliver training for county officials and technical staff on sensor operation, calibration, maintenance, and data interpretation.
• Prepare user manuals, quick guides, and maintenance protocols.
• Facilitate awareness sessions with local institutions and communities to strengthen ownership and understanding of air quality data applications.
• After-Sales Support and Maintenance
• Provide a comprehensive maintenance and warranty plan covering calibration checks, firmware updates, and replacement of faulty units.
• Offer remote and on-site technical support throughout the project duration (2025–2029).
• Ensure data reliability through periodic audits and quality-control mechanisms.
• Deliverables

No.

Deliverable

Timeline

Site selection report including criteria application, stakeholder consultations, and final site list.

3 weeks after contract signing.

Procurement of approximately 20 LCS with warranty.

One month after contract signing.

Technical demonstration of sensor calibration and functionality.

Two months after contract signing.

Installed and operational sensors in Kilifi, Kajiado, and Kiambu.

One month after contract signing.

Training materials and user manuals.

1 month after contract signing

After-sales support and maintenance plan.

For 6 months upon installation

• Qualifications of Vendor
• Demonstrated experience in manufacturing and deploying low-cost air quality sensors.
• Proven track record in site selection and deployment in Kenya/ Region.
• Ability to work with subnational governments and communities.
• Capacity to provide technical support and training within Kenya.
• Duration

The assignment will run for six months, covering procurement, site selection, installation, training, and handover.

• Evaluation Criteria
• Technical competence in LCS manufacture and deployment – 40%
• Site selection methodology and justification – 30%
• Capacity to provide training and after-sales support – 10%
• Capacity to deliver long term Maintenance-5%
• Financial Proposal & value for Money
• Proposal Submission Requirements
• All proposals should be submitted via mail to Lilian Nyangweso at (email protected) and cc Reynolds @ (email protected) by COD 17th October 2025.Incomplete submissions will not be considered.

Any queries about this RFP should be sent via email by latest 15th October to (email protected) with a cc to (email protected)

• Provide expert remote technical support and guidance to field technicians for HVAC installation, maintenance, and repair.
• Diagnose and troubleshoot complex HVAC system issues using remote diagnostic tools and schematics.
• Develop and implement best practices for HVAC system installation and maintenance.
• Conduct remote quality control checks on completed work performed by field technicians.
• Train and mentor field technicians on new equipment, techniques, and safety procedures.
• Oversee preventative maintenance programs to minimize downtime and ensure system efficiency.
• Interpret blueprints, schematics, and technical manuals to provide accurate instructions.
• Manage inventory of critical spare parts and coordinate timely delivery to field sites.
• Respond to emergency service requests and provide rapid remote support to resolve critical issues.
• Document all service calls, diagnoses, repairs, and maintenance activities accurately.
• Stay up-to-date with the latest advancements in HVAC technology and industry trends.
• Collaborate with project managers and clients to ensure project timelines and satisfaction.
• Ensure all work complies with safety regulations and building codes.
• Analyze system performance data to identify areas for optimization.
• Recommend upgrades or replacements for aging or inefficient HVAC equipment.

• High school diploma or equivalent; completion of a recognized HVAC trade program or apprenticeship is essential.
• Minimum of 8 years of hands-on experience as an HVAC technician, with at least 2 years in a lead or supervisory role.
• Proven expertise in diagnosing and repairing a wide range of commercial and residential HVAC systems (e.g., split systems, VRF, chillers, boilers).
• Strong understanding of electrical, mechanical, and control systems related to HVAC.
• Proficiency with diagnostic tools, multimeters, and refrigerant recovery equipment.
• Excellent problem-solving and critical thinking skills.
• Exceptional communication and interpersonal skills to effectively guide field technicians remotely.
• Ability to interpret technical documentation, blueprints, and schematics.
• Experience with remote monitoring and diagnostic software is a significant advantage.
• Valid driver's license and a clean driving record (for potential site visits if required, though the primary role is remote).
• Relevant certifications (e.g., EPA Universal) are required.
• Ability to work independently and manage time effectively in a remote setting.

• Provide expert remote technical support for installation and commissioning of systems.
• Develop and refine installation manuals, troubleshooting guides, and technical documentation.
• Conduct remote training sessions for field installation technicians.
• Diagnose and resolve complex technical issues reported by field teams.
• Oversee the adherence to installation procedures and quality standards.
• Liaise with engineering and project management teams to address design or implementation challenges.
• Analyze installation performance data and identify opportunities for improvement.
• Manage remote installation projects, ensuring timely and successful completion.
• Maintain accurate records of installation activities, issues, and resolutions.
• Contribute to the continuous improvement of installation processes and tools.

• Diploma or Bachelor's degree in Electrical Engineering, Mechanical Engineering, Computer Science, or a related technical field.
• Minimum of 5 years of experience in installation, maintenance, or technical support of complex systems.
• Proven ability to troubleshoot and resolve technical issues remotely.
• Strong understanding of electrical, mechanical, and/or software systems.
• Proficiency with remote diagnostic tools, collaboration software, and digital documentation platforms.
• Excellent problem-solving, analytical, and critical thinking skills.
• Exceptional communication, interpersonal, and leadership abilities.
• Ability to work independently and manage multiple projects in a remote environment.

• Lead and manage on-site installation teams, providing direction and technical guidance.
• Oversee the installation of specialized equipment and systems, ensuring adherence to blueprints, technical manuals, and safety protocols.
• Conduct thorough pre-installation checks and post-installation testing to verify functionality and performance.
• Diagnose and resolve complex technical issues that arise during the installation process.
• Train and mentor junior technicians, ensuring they develop the necessary skills and adhere to best practices.
• Coordinate with project managers and clients to ensure project timelines and deliverables are met.
• Maintain detailed records of installation activities, including progress reports, issue logs, and completion certificates.
• Ensure all work is performed in accordance with company policies, safety regulations, and industry standards.
• Identify opportunities for process improvement and efficiency gains in installation procedures.
• Manage inventory of tools and materials required for installations.
• Serve as a primary technical point of contact for clients and stakeholders regarding installation matters.

• Technical certification or equivalent experience in a relevant field (e.g., electrical, mechanical, IT infrastructure).
• Minimum of 8 years of hands-on experience in installation, maintenance, and repair of specialized systems or equipment.
• Proven experience leading technical teams and managing installation projects.
• Expertise in reading and interpreting technical drawings, schematics, and blueprints.
• Strong diagnostic and problem-solving abilities, with a methodical approach to troubleshooting.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and team members.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and work independently in a remote supervisory role.
• Proficiency with diagnostic tools and relevant installation equipment.
• A strong commitment to safety and quality workmanship.
• Experience with specific industry standards or product lines relevant to the client's services is a plus.
• Ability to travel occasionally as needed for critical project oversight (though primary role is remote supervision).