488 Executive Virtual Assistant jobs in Nairobi
Executive Virtual Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client, a fast-growing technology startup, is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive remote administrative support to their C-suite executives. This is a fully remote position, requiring impeccable communication and organizational skills. The successful candidate will manage a wide range of administrative and support-related tasks, ensuring the smooth and efficient operation of the executive office. You will be the primary point of contact for internal and external stakeholders, handling scheduling, correspondence, travel arrangements, and various other executive support functions. This role demands discretion, initiative, and a commitment to maintaining confidentiality.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding independently when appropriate.
- Prepare and edit correspondence, presentations, and other documents.
- Conduct research and compile information for various projects and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Process expense reports and manage invoices.
- Organize and maintain electronic and physical filing systems.
- Provide general administrative support, such as data entry, document preparation, and proofreading.
- Act as a liaison between executives and other employees, clients, and external partners.
- Assist with event planning and coordination for virtual and, occasionally, in-person executive gatherings.
- Proactively identify and address potential issues before they arise.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Experience with calendar management and travel coordination is essential.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving abilities and a positive, can-do attitude.
- Tech-savvy with the ability to quickly learn new software and systems.
- A Bachelor's degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Executive Virtual Assistant to C-Suite
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing international organization, is seeking an exceptional Executive Virtual Assistant to provide high-level administrative support to its C-suite executives. This is a fully remote position, allowing you to leverage your organizational prowess and discretion from any location. You will be an integral part of the executive team, managing complex calendars, coordinating global travel arrangements, preparing critical reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess impeccable organizational skills, exceptional attention to detail, and a proactive approach to problem-solving. Confidentiality and discretion are paramount, as you will be handling sensitive company information. Your ability to anticipate needs, manage competing priorities, and maintain a calm demeanor under pressure will be key to your success. This role requires a sophisticated understanding of executive communication protocols and a mastery of modern office productivity tools. You will be responsible for ensuring seamless day-to-day operations for our executives, freeing them to focus on strategic initiatives. This is a fantastic opportunity for a highly motivated and experienced administrative professional to excel in a remote capacity, supporting executives whose responsibilities touch upon operations and strategic planning relevant to regions such as **Mombasa, Mombasa, KE**.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Conduct research and compile information for executive decision-making.
- Act as a gatekeeper and liaison for C-suite executives, managing incoming communications.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and prepare materials for board meetings, conferences, and other executive engagements.
- Manage expense reporting and reimbursements for executives.
- Proactively identify and resolve potential scheduling conflicts and logistical challenges.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar high-level administrative role, supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Experience with project management tools and virtual collaboration platforms.
- Proactive, self-starter with the ability to work independently and anticipate needs.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Previous experience in a remote work setting is highly advantageous.
This advertiser has chosen not to accept applicants from your region.
1
Executive Virtual Assistant - Senior Level
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Virtual Assistant to provide comprehensive support to senior leadership. This is a fully remote role, requiring a professional who thrives in a virtual environment and possesses impeccable communication and administrative skills. You will manage complex calendars, schedule meetings across multiple time zones, coordinate travel arrangements (flights, accommodation, visas), and prepare detailed itineraries. Your responsibilities will extend to managing correspondence, drafting emails, preparing reports and presentations, and conducting research on various topics as needed. A key aspect of this role involves managing confidential information with the utmost discretion and maintaining a high level of professionalism at all times. You will act as a gatekeeper, prioritizing communications and tasks to ensure the executive's time is used efficiently. Experience in event planning and coordination, both virtual and in-person, is a significant advantage. Proficiency with standard office software (Microsoft Office Suite, Google Workspace) and familiarity with project management tools are essential. The ideal candidate will be proactive, anticipating needs and taking initiative to solve problems before they arise. Strong organizational and time management skills are critical, as is the ability to multitask effectively in a fast-paced setting. This remote position requires excellent written and verbal communication skills and the ability to build rapport with internal and external stakeholders virtually. You should be comfortable working independently and be a reliable, trustworthy member of the team. Join our client and provide essential support that enables executives to focus on strategic initiatives. This is a fantastic opportunity to leverage your administrative expertise in a flexible, remote work setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visa processing.
- Prepare detailed travel itineraries and ensure seamless execution of travel plans.
- Handle all incoming and outgoing executive correspondence, including drafting emails and responding to inquiries.
- Prepare reports, presentations, and other documents, ensuring accuracy and professionalism.
- Conduct research on various topics as requested by the executive.
- Manage expense reports and provide financial administrative support.
- Act as a primary point of contact for internal and external stakeholders.
- Maintain confidentiality of sensitive information.
- Assist with project management tasks and follow-ups.
- Organize and coordinate virtual meetings and events.
- Proven experience as an Executive Assistant or Virtual Assistant, supporting senior-level executives.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to multitask, prioritize, and manage a demanding workload in a remote environment.
- High level of discretion and confidentiality.
- Proactive approach with strong problem-solving skills.
- Familiarity with project management software is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Virtual Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to senior management. This is a fully remote position, offering the flexibility to work from any location. The ideal candidate will possess exceptional multitasking abilities, discretion, and a keen eye for detail. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, preparing reports, and performing various administrative tasks to ensure the smooth operation of daily activities. This role requires a high degree of professionalism, excellent communication skills, and the ability to anticipate needs and take initiative.
Key Responsibilities:
Qualifications and Skills:
This role offers a fantastic opportunity to be an integral part of a supportive remote team, contributing directly to the success of our executives. This position serves clients and supports operations related to Mombasa, Mombasa, KE .
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements, optimizing efficiency and preventing conflicts.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Conduct research and compile data for reports, presentations, and other executive communications.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring compliance with company policies.
- Handle confidential information with the utmost discretion and integrity.
- Assist with expense reporting and budget tracking as required.
- Proactively identify and address potential issues or conflicts before they arise.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Perform other administrative duties as assigned to support the executive team.
Qualifications and Skills:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Strong research and problem-solving capabilities.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision and as part of a remote team.
- A Bachelor's degree in Business Administration or a related field is preferred but not mandatory with extensive relevant experience.
- Familiarity with project management software is a plus.
- A proactive and adaptable attitude, willing to learn and take on new challenges.
This role offers a fantastic opportunity to be an integral part of a supportive remote team, contributing directly to the success of our executives. This position serves clients and supports operations related to Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support to senior leadership. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. You will be responsible for managing calendars, scheduling meetings, preparing correspondence, making travel arrangements, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will have a proven track record of providing high-level administrative support in a remote setting. You will act as a gatekeeper and liaison, screening calls and emails, and ensuring timely follow-up on action items. Discretion and confidentiality are paramount in this role. We are looking for an individual who is proficient in using productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. The ability to anticipate needs, take initiative, and work independently with minimal supervision is essential. This role offers the flexibility to work from anywhere, contributing to the efficiency of our client's executive team. Join a supportive and forward-thinking remote environment. Mombasa, Mombasa, KE . This fully remote opportunity allows you to leverage your administrative expertise to support key decision-makers. If you are an experienced administrative professional seeking a challenging and flexible remote role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications (emails, phone calls).
- Manage expense reporting and reconciliation.
- Organize and maintain electronic and physical filing systems.
- Conduct research and prepare summaries on various topics as needed.
- Provide general administrative support and assist with special projects.
- Liaise with internal and external stakeholders on behalf of executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an administrative assistant or executive assistant.
- Proven experience providing remote executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Tech-savvy with a willingness to learn new tools.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Project Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a dynamic consulting firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive project support. This fully remote role is ideal for an individual with exceptional organizational skills and a keen eye for detail, who thrives in a fast-paced environment. You will be responsible for a wide range of administrative tasks crucial to the success of our client's projects. This includes managing project schedules, coordinating meetings, preparing project documentation, and maintaining project files and databases. You will serve as a key point of contact for project stakeholders, facilitating communication and ensuring smooth workflow. Essential duties involve scheduling and confirming appointments, making travel arrangements, processing expense reports, and assisting with presentation preparation. The ideal candidate possesses excellent written and verbal communication skills, enabling effective interaction with clients and internal teams. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, Monday.com) are highly desirable. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks to meet deadlines. This role requires a high degree of professionalism, discretion, and a commitment to confidentiality. Join our client's virtual team and play an integral role in supporting the efficient execution of diverse consulting projects.
Responsibilities:
Qualifications:
Responsibilities:
- Manage project calendars, schedule meetings, and coordinate logistics.
- Prepare meeting agendas, take minutes, and distribute action items.
- Organize and maintain project documentation, files, and databases.
- Assist in the preparation of reports, presentations, and project proposals.
- Handle incoming and outgoing correspondence via email and phone.
- Process expense reports and manage invoices.
- Coordinate travel arrangements for team members.
- Liaise with clients and internal stakeholders to facilitate project progress.
- Provide general administrative support to project managers and team members.
- Ensure timely completion of administrative tasks to support project timelines.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools is a plus.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Proactive and able to work independently in a remote setting.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Senior Administrative Assistant - Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client, a reputable international organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing essential documents, and serving as a key point of contact. The ideal candidate is a detail-oriented professional with a strong understanding of executive-level support needs and excellent communication abilities.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and gather information for various projects and initiatives as required.
- Manage expense reports and process invoices in a timely manner.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Anticipate the needs of the executives and proactively address them to ensure smooth operations.
- Maintain organized electronic and physical filing systems.
- Provide general administrative support, including data entry and document management.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proven experience providing direct support to senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and sound judgment.
- Ability to work independently with minimal supervision and as part of a remote team.
- Proactive approach to problem-solving and anticipating needs.
- Experience with travel booking and expense management systems is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a detail-oriented and organized Remote Administrative Assistant to provide comprehensive support to our executive team. This is a 100% remote position, allowing you to manage your workday efficiently from your home office. You will be responsible for a variety of administrative tasks, including managing calendars, scheduling appointments, coordinating virtual meetings, preparing documents and presentations, handling correspondence, and maintaining digital filing systems. Excellent communication skills, both written and verbal, are essential as you will be interacting with internal staff and external stakeholders. Proficiency in standard office software, such as Microsoft Office Suite or Google Workspace, is required. Experience with project management tools and CRM software is a plus. The ideal candidate is proactive, possesses strong time-management abilities, and can work independently while prioritizing tasks effectively. You should be adept at problem-solving and maintaining confidentiality. This role requires a high level of discretion and professionalism. We are committed to providing a supportive and productive remote work environment for our employees. This position offers a fantastic opportunity to grow within a dynamic organization and contribute to its smooth operation from anywhere. Your organizational prowess and dedication to efficiency will be highly valued. The designated administrative hub for this remote role is Mombasa, Mombasa, KE , but all work will be performed remotely.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - Remote
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This position is fully remote, offering the flexibility to work from your home office. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements, ensuring seamless logistical support. Preparing and editing correspondence, reports, presentations, and other documents with meticulous attention to detail will be a key function. You will act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Proactively anticipating the needs of executives and managing multiple priorities in a fast-paced environment is essential. Organizing and executing virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions, will be part of your daily tasks. Maintaining confidential files and records with utmost integrity is paramount. You will also assist with special projects, research, and event planning as required. The ideal candidate will possess proven experience as an Executive Assistant or in a similar high-level administrative support role. Exceptional organizational and time-management skills are a must, along with the ability to multitask effectively and prioritize tasks. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is required. Excellent written and verbal communication skills, a professional demeanor, and a strong sense of discretion are essential. A proactive approach, problem-solving abilities, and a commitment to providing high-quality support are highly valued. This is an outstanding opportunity to contribute to the efficiency and success of executive leadership within a dynamic organization, all while enjoying the convenience and flexibility of a fully remote role. While the company has a physical presence in **Mombasa, Mombasa, KE**, this position operates 100% remotely. Our client values dedication, efficiency, and a positive attitude. If you are a results-oriented administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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