8 Event Coordination jobs in Kenya
Leisure & Sports Facility Manager - Event Coordination
60100 Meru , Eastern
KES120000 Annually
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Job Description
Our client is seeking a dynamic and organized Leisure & Sports Facility Manager to oversee their operations in **Meru, Meru, KE**. This role is crucial for ensuring the smooth running of sports facilities, organizing events, and providing excellent customer service to members and visitors. The ideal candidate will have a strong background in facility management, event planning, and a passion for sports and recreation. You will be responsible for the day-to-day management of the facility, including staff supervision, maintenance, budget management, and customer engagement. Key responsibilities include scheduling sports activities and events, managing memberships, overseeing facility upkeep and safety, hiring and training staff, and ensuring a high level of guest satisfaction. Experience in marketing and promoting facility services and events is also essential. The ability to manage multiple priorities, work effectively with diverse teams, and maintain high operational standards is vital. We are looking for a proactive leader who can enhance the user experience and drive the success of our leisure and sports offerings.
Responsibilities:
Responsibilities:
- Manage the day-to-day operations of leisure and sports facilities.
- Develop and implement operational policies and procedures.
- Oversee facility maintenance, cleanliness, and safety standards.
- Plan, organize, and execute sports events, tournaments, and recreational activities.
- Manage budgets, financial reporting, and revenue generation for the facility.
- Recruit, train, and supervise facility staff, including front desk, groundskeepers, and instructors.
- Develop and implement membership programs and promotions.
- Ensure exceptional customer service and address member inquiries and concerns.
- Manage inventory of sports equipment and supplies.
- Collaborate with marketing teams to promote facility services and events.
- Ensure compliance with all relevant health, safety, and licensing regulations.
- Conduct regular facility inspections and implement necessary improvements.
- Build and maintain relationships with sports clubs, community groups, and vendors.
- Bachelor's degree in Sports Management, Recreation Management, Business Administration, or a related field.
- Minimum of 4 years of experience in facility management, preferably in the sports or leisure industry.
- Proven experience in event planning and coordination.
- Strong understanding of sports operations, rules, and regulations.
- Excellent leadership, team management, and customer service skills.
- Proficiency in facility management software and Microsoft Office Suite.
- Strong financial management and budgeting skills.
- Excellent communication, problem-solving, and organizational abilities.
- Knowledge of marketing principles for leisure and sports services.
- Passion for sports and promoting healthy lifestyles.
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0
Head of Sports Operations & Event Management
80206 Nairobi, Nairobi
KES220000 Annually
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Our client is seeking an experienced and dynamic Head of Sports Operations & Event Management to oversee all aspects of their sports league and events. This is a fully remote position that requires exceptional organizational skills, a passion for sports, and a proven ability to manage complex logistical operations. You will be responsible for the end-to-end planning, execution, and evaluation of all sports-related activities, from athlete recruitment and league scheduling to event coordination and participant experience.
Key responsibilities include developing operational strategies, managing budgets, sourcing and managing vendors, ensuring compliance with sports regulations and safety protocols, and overseeing the successful delivery of events. You will work closely with coaching staff, athletes, volunteers, and external partners to ensure a seamless and high-quality experience. This role demands a proactive approach to problem-solving, strong leadership capabilities, and the ability to thrive in a fast-paced, deadline-driven environment. The ideal candidate will have a strong understanding of sports management principles, event planning methodologies, and excellent negotiation skills.
We are looking for an individual with a minimum of 7 years of experience in sports management or event planning, with a demonstrated history of successfully managing large-scale sporting events. Proficiency in project management software and excellent communication and interpersonal skills are essential. You should be adept at motivating teams, managing stakeholder relationships, and ensuring the smooth running of operations from a remote setting. This role offers the exciting opportunity to shape the future of sports and leisure events.
Key responsibilities include developing operational strategies, managing budgets, sourcing and managing vendors, ensuring compliance with sports regulations and safety protocols, and overseeing the successful delivery of events. You will work closely with coaching staff, athletes, volunteers, and external partners to ensure a seamless and high-quality experience. This role demands a proactive approach to problem-solving, strong leadership capabilities, and the ability to thrive in a fast-paced, deadline-driven environment. The ideal candidate will have a strong understanding of sports management principles, event planning methodologies, and excellent negotiation skills.
We are looking for an individual with a minimum of 7 years of experience in sports management or event planning, with a demonstrated history of successfully managing large-scale sporting events. Proficiency in project management software and excellent communication and interpersonal skills are essential. You should be adept at motivating teams, managing stakeholder relationships, and ensuring the smooth running of operations from a remote setting. This role offers the exciting opportunity to shape the future of sports and leisure events.
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1
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
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2
Remote Administrative Assistant - Project Support
50100 Bungoma, Western
KES55000 month
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Our client is seeking a dedicated and organized Remote Administrative Assistant to provide comprehensive project support to their dispersed teams. This is a fully remote position, allowing you to work from anywhere. You will be instrumental in ensuring the smooth operation of various projects by managing schedules, coordinating communication, preparing documents, and maintaining databases. The ideal candidate thrives in a virtual environment, possesses exceptional organizational skills, and has a keen eye for detail. Your responsibilities will include managing calendars for multiple team members, scheduling virtual meetings, preparing agendas and minutes, coordinating travel arrangements (when necessary for specific project phases that may require occasional, pre-approved in-person meetings), processing expense reports, maintaining project documentation, and responding to email inquiries promptly. You will also assist with data entry, create presentations, and support other administrative tasks as needed to keep projects on track. Strong proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is essential. Experience with project management software and virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly advantageous. The ability to work independently, manage time effectively, and maintain confidentiality is paramount. We are looking for a proactive individual who can anticipate needs and offer solutions. If you are a highly motivated administrative professional seeking a flexible, remote-first opportunity to contribute to a growing organization, we encourage you to apply.
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3
Remote Administrative Assistant - Executive Support
60100 Embu, Eastern
KES60000 Annually
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Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere within Kenya. You will be responsible for managing complex calendars, coordinating virtual meetings, handling correspondence, preparing documents, and managing travel arrangements. The ideal candidate will possess exceptional organizational skills, strong communication abilities for virtual interactions, and proficiency in a range of office software and virtual collaboration tools. Responsibilities include scheduling and confirming appointments, managing email communications, preparing reports and presentations, conducting research, and maintaining confidential files. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication flow and efficient administrative operations. Our client values reliability, discretion, and a proactive approach to anticipating needs and solving problems. This role requires excellent time management skills and the ability to multitask effectively in a remote environment. You will be instrumental in supporting the productivity and efficiency of the executive team. If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Coordinate and organize virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, emails, and phone calls.
- Prepare, proofread, and edit reports, presentations, and other documents.
- Conduct online research and compile information as needed.
- Manage travel arrangements, including booking flights, accommodations, and transportation.
- Maintain organized electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 4 years of experience as an Administrative Assistant or Executive Assistant.
- Proven experience providing remote administrative support is highly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently and proactively in a remote setting.
- Discretion and ability to handle confidential information.
- High attention to detail.
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4
Remote Administrative Assistant - Virtual Operations Support
81100 Moiben
KES150000 Annually
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Our client, a growing consultancy firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive virtual operations support. This is a fully remote position, offering the flexibility to manage administrative tasks and support business operations from anywhere. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and organizing digital files. Key responsibilities involve handling incoming and outgoing communications, managing email correspondence, and providing support to multiple team members across different time zones. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and proficiency in a variety of office software and communication tools. The ability to multitask, prioritize effectively, and work independently in a remote setting is essential. You will be expected to maintain confidentiality, anticipate needs, and proactively solve problems to ensure smooth daily operations. Experience with virtual collaboration tools such as Slack, Zoom, and project management software is a significant advantage. This role is perfect for a self-motivated individual looking to contribute to the efficiency of a dynamic virtual team.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and calls.
- Coordinate and arrange virtual meetings, including sending invitations and preparing agendas.
- Handle incoming and outgoing email correspondence, responding to inquiries as appropriate.
- Organize and maintain digital filing systems and databases.
- Prepare documents, reports, presentations, and correspondence.
- Conduct research and gather information as requested.
- Assist with travel arrangements and expense reporting when necessary.
- Provide general administrative support to team members.
- Manage and track tasks and projects to ensure timely completion.
- Handle confidential information with discretion.
- Act as a point of contact for internal and external inquiries.
- Troubleshoot basic technical issues related to remote work tools.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in an administrative support role, preferably in a remote or virtual capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams, Asana, Trello).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities effectively.
- Discretion and ability to handle confidential information.
- Proactive problem-solving attitude.
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5
Event Planning Manager
30200 Bungoma, Western
KES75000 Annually
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Job Description
Our client, a renowned hospitality group, is seeking an organized and creative Event Planning Manager to orchestrate memorable events at their esteemed venues in Bungoma, Bungoma, KE . This role is central to delivering exceptional guest experiences, from intimate gatherings to large-scale celebrations and corporate functions. You will be responsible for managing all aspects of event planning, including client consultations, conceptualization, budgeting, vendor management, and on-site execution. This involves developing detailed event proposals, coordinating with catering, audiovisual, and decor teams to ensure seamless delivery. Contract negotiation with suppliers and clients is a key responsibility, ensuring mutually beneficial agreements. You will also manage event timelines, conduct site inspections, and oversee the setup and breakdown of events. Strong attention to detail is crucial for managing logistics, guest lists, and special requests. Building and maintaining positive relationships with clients and vendors is paramount. This role requires adaptability and the ability to handle multiple events concurrently. Marketing and promotion of event services may also be part of your remit. The ideal candidate will possess excellent communication, interpersonal, and negotiation skills. Proven experience in event management, preferably within the hospitality or tourism sector, is essential. A creative flair for design and a passion for creating unique experiences are highly valued. Strong organizational and problem-solving abilities are necessary to navigate the dynamic nature of event planning. A Bachelor's degree in Hospitality Management, Marketing, or a related field is preferred. This is a fantastic opportunity to contribute to the vibrant events scene in Bungoma.
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6
Senior Sports Event Manager - Remote Planning
01100 Makongeni
KES90000 Annually
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Job Description
Our client, a premier sports management company, is seeking a highly motivated and experienced Senior Sports Event Manager to oversee the planning and execution of major sporting events. This role offers a hybrid work model, allowing for strategic planning and coordination from a remote location, with occasional on-site involvement at event venues. The ideal candidate will have a proven track record in event management, exceptional organizational skills, and a deep passion for sports. You will be responsible for managing all aspects of event planning, including budgeting, vendor management, marketing, and on-site coordination to ensure seamless and successful events.
Key Responsibilities:
Key Responsibilities:
- Develop comprehensive event plans, including timelines, budgets, and resource allocation.
- Identify and secure suitable venues for sporting events.
- Manage relationships with vendors, sponsors, and partners to ensure successful event execution.
- Oversee marketing and promotional activities to drive ticket sales and attendance.
- Coordinate event logistics, including scheduling, staffing, and on-site operations.
- Ensure all events comply with safety regulations, permits, and insurance requirements.
- Manage event budgets, track expenses, and ensure financial targets are met.
- Lead and motivate event staff and volunteers during event preparation and execution.
- Conduct post-event evaluations to identify successes and areas for improvement.
- Develop contingency plans to address potential event disruptions.
- Communicate effectively with stakeholders, including athletes, teams, media, and attendees.
- Stay updated on industry trends and best practices in sports event management.
- Negotiate contracts with suppliers and service providers.
- Manage participant registration and accreditation processes.
- Contribute to the strategic development of the company's event portfolio.
- Bachelor's degree in Sports Management, Event Management, Marketing, or a related field.
- Significant experience in managing large-scale sporting events.
- Strong understanding of event planning, logistics, and execution.
- Excellent leadership, communication, and negotiation skills.
- Proficiency in project management software and event management tools.
- Ability to manage budgets effectively and drive revenue generation.
- Creative thinking and problem-solving abilities.
- Experience with sponsorship acquisition and management is desirable.
- Ability to work under pressure and meet tight deadlines.
- Passion for sports and a strong network within the sports industry.
- Flexibility to travel and work irregular hours, including weekends and holidays, as event schedules demand.
- Experience in a hybrid work environment is beneficial.
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