186 Administration jobs in Kitengela
Head of Executive Administration
40200 Abothuguchi West
KES200000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a global leader in the logistics and supply chain industry, is seeking a highly organized and proactive Head of Executive Administration to provide comprehensive support to its senior leadership team in a fully remote capacity. This critical role involves managing complex calendars, coordinating international travel arrangements, preparing executive reports and presentations, and facilitating seamless communication between executives and internal/external stakeholders. The Head of Executive Administration will act as a key point of contact, ensuring efficient workflow and proactive management of executive priorities. Responsibilities include anticipating needs, managing confidential information with utmost discretion, and coordinating high-level meetings and events. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively in a fast-paced, global environment. Proficiency in various office productivity suites, calendar management tools, and virtual collaboration platforms is essential. This role requires a polished and professional demeanor, excellent written and verbal communication skills, and the ability to interact confidently with individuals at all levels. Experience supporting C-suite executives is highly preferred. This is a unique opportunity for a dedicated administrative professional to contribute significantly to the smooth functioning of executive operations within a leading international corporation, offering the flexibility and convenience of a fully remote work arrangement. Your support will be instrumental in enabling our executives to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel.
- Arrange and manage all international and domestic travel logistics, including flights, accommodation, and visas.
- Prepare, edit, and proofread correspondence, reports, presentations, and other executive documents.
- Serve as a primary point of contact for executives, fielding inquiries and managing communication flow.
- Organize and coordinate executive meetings, ensuring all logistical needs are met and agendas are prepared.
- Conduct research and compile data for executive briefings and decision-making processes.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with event planning and coordination as needed.
- Proactively identify and address administrative needs to ensure executive efficiency.
- Maintain organized digital and physical filing systems.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- 5+ years of experience providing high-level administrative support to senior executives, preferably C-suite level.
- Proven ability to manage complex schedules, coordinate international travel, and handle confidential information.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills, with strong editing and proofreading abilities.
- High level of professionalism, discretion, and problem-solving aptitude.
- Ability to work independently and proactively in a remote environment.
- Experience in the logistics or supply chain industry is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Senior Operations Manager - Remote Administration
00100 Abothuguchi West
KES5500000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and results-oriented Senior Operations Manager to oversee their administrative functions, operating in a fully remote capacity. This role is responsible for ensuring the smooth and efficient day-to-day running of administrative processes, managing support staff, and optimizing operational workflows to enhance productivity and employee experience. You will play a key role in shaping and implementing administrative strategies that support the company's overall goals. This is a remote-first position, allowing you to manage these critical operations from anywhere.
Key Responsibilities:
You will be instrumental in ensuring that administrative functions operate seamlessly, providing essential support that enables the rest of the organization to thrive. Your leadership in managing remote operations and optimizing processes will be vital. This fully remote position demands exceptional organizational skills, strategic thinking, and a proactive approach to administrative management. If you are a dedicated operations professional with a passion for efficiency and excellence in a remote setting, we encourage you to apply.
Key Responsibilities:
- Oversee and manage all administrative operations, including office management (virtual), vendor relations, procurement, and facilities coordination.
- Develop, implement, and refine administrative policies and procedures to improve efficiency and effectiveness.
- Manage and mentor a team of administrative assistants and support staff, ensuring high performance and professional development.
- Develop and manage the administrative budget, identifying cost-saving opportunities.
- Oversee the implementation and management of administrative systems and technologies to streamline operations.
- Ensure compliance with all relevant company policies, legal requirements, and industry best practices.
- Coordinate cross-departmental projects and initiatives as needed.
- Manage event planning and logistics for virtual company events and meetings.
- Serve as a key point of contact for internal and external stakeholders regarding administrative matters.
- Continuously seek opportunities for process improvement and operational excellence within the administrative functions.
You will be instrumental in ensuring that administrative functions operate seamlessly, providing essential support that enables the rest of the organization to thrive. Your leadership in managing remote operations and optimizing processes will be vital. This fully remote position demands exceptional organizational skills, strategic thinking, and a proactive approach to administrative management. If you are a dedicated operations professional with a passion for efficiency and excellence in a remote setting, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Senior Policy Analyst - Public Administration
80100 Abothuguchi West
KES220000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly analytical and experienced Senior Policy Analyst with a specialization in Public Administration to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere. The successful candidate will be instrumental in researching, developing, and evaluating public policies. You will be responsible for conducting in-depth analyses of policy issues, identifying potential solutions, and formulating recommendations for government agencies and public sector organizations. This role requires a deep understanding of public policy frameworks, research methodologies, and stakeholder engagement strategies. You will play a key role in shaping policy outcomes and driving positive societal change. Your ability to work independently, manage complex research projects, and communicate findings clearly will be paramount.
Primary responsibilities include:
The ideal candidate will hold a Master's degree in Public Policy, Public Administration, Political Science, Economics, or a related field. A minimum of 6 years of relevant professional experience in policy analysis, research, or program evaluation is required. Demonstrated expertise in public administration principles and policy development processes is essential. Strong quantitative and qualitative research skills, including experience with statistical analysis software, are highly valued. Excellent written and verbal communication skills, with the ability to synthesize complex information and present it clearly and persuasively, are critical. Proven ability to work independently, manage multiple projects simultaneously, and meet deadlines in a remote setting is necessary. Experience in stakeholder engagement and facilitation is a significant advantage. This role is perfect for an individual passionate about public service and dedicated to making a tangible impact on public policy.
Primary responsibilities include:
- Conducting comprehensive research on policy issues, including legislative analysis, comparative studies, and impact assessments.
- Developing evidence-based policy recommendations and proposals.
- Analyzing existing policies to identify areas for improvement and reform.
- Engaging with stakeholders, including government officials, community leaders, and advocacy groups, to gather input and build consensus.
- Preparing detailed policy briefs, reports, and presentations for senior leadership and external audiences.
- Monitoring policy implementation and evaluating its effectiveness.
- Providing expert advice and technical assistance on policy-related matters.
- Contributing to the development of research methodologies and data collection strategies.
- Staying informed about current trends and developments in public administration and policy.
- Facilitating workshops and discussions on policy issues.
The ideal candidate will hold a Master's degree in Public Policy, Public Administration, Political Science, Economics, or a related field. A minimum of 6 years of relevant professional experience in policy analysis, research, or program evaluation is required. Demonstrated expertise in public administration principles and policy development processes is essential. Strong quantitative and qualitative research skills, including experience with statistical analysis software, are highly valued. Excellent written and verbal communication skills, with the ability to synthesize complex information and present it clearly and persuasively, are critical. Proven ability to work independently, manage multiple projects simultaneously, and meet deadlines in a remote setting is necessary. Experience in stakeholder engagement and facilitation is a significant advantage. This role is perfect for an individual passionate about public service and dedicated to making a tangible impact on public policy.
This advertiser has chosen not to accept applicants from your region.
2
Data Entry Clerk
00200 Ongata Rongai, Rift Valley
KES25000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and efficient Data Entry Clerk to join their hybrid team. This role is crucial for maintaining the accuracy and integrity of various databases and records. The ideal candidate will possess exceptional attention to detail, a strong work ethic, and the ability to manage data input tasks accurately and promptly. You will be responsible for entering, verifying, and updating information across multiple systems, ensuring data consistency and completeness. This position offers a blend of remote work flexibility and in-office collaboration to foster teamwork and knowledge sharing.
Key Responsibilities:
Key Responsibilities:
- Accurately enter and update data in various databases and software applications.
- Verify the accuracy of data by comparing it to source documents.
- Identify and correct any errors or inconsistencies in the data.
- Organize and maintain electronic and physical files.
- Generate reports from data as required.
- Perform regular data backups to ensure data integrity.
- Collaborate with team members to ensure data accuracy across departments.
- Maintain confidentiality of sensitive information.
- Follow established data entry procedures and guidelines.
- Assist with other administrative tasks as needed.
- High school diploma or equivalent.
- Proven experience in data entry or a similar role.
- Proficiency in data entry software and proficiency in MS Office Suite (Excel, Word).
- Excellent typing speed and accuracy.
- Strong attention to detail and organizational skills.
- Ability to work independently and meet deadlines.
- Good communication skills.
- Understanding of data confidentiality principles.
- Ability to adapt to different software systems.
- Prior experience with a hybrid work model is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager
00100 Abothuguchi West
KES70000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a bustling professional services firm, is looking for a highly organized and proactive Office Manager to lead their fully remote administrative operations. This role is crucial for ensuring the smooth and efficient functioning of the organization's day-to-day administrative activities and supporting our remote workforce. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong understanding of office management principles. You will be responsible for managing correspondence, coordinating schedules, maintaining records, managing office supplies (for remote workers where applicable), processing invoices, and providing general administrative support to the team. Your ability to anticipate needs and proactively solve problems will be key to your success. As a remote Office Manager, you will leverage technology to maintain efficient workflows, communicate effectively with team members across different locations, and ensure all administrative tasks are completed accurately and on time. We are seeking a self-motivated individual with exceptional communication skills and the ability to manage multiple priorities simultaneously in a virtual environment. Proficiency in standard office software (Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. This is an excellent opportunity to play a vital role in supporting a dynamic organization, contributing to its operational effectiveness from the comfort of your home office. If you are an experienced administrative professional with a passion for organization and efficiency, and you thrive in a remote work setting, we encourage you to apply. Join our collaborative team and help us maintain a highly productive and supportive work environment. This position is based in **Nairobi, Nairobi, KE**, but is fully remote.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager
00200 Ongata Rongai, Rift Valley
KES80000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth operation of their administrative functions. This role will be based in Ongata Rongai, Kajiado, with a hybrid work arrangement, allowing for a balance between remote work and in-office responsibilities. You will be responsible for managing day-to-day office operations, including facility management, vendor relations, and coordinating administrative tasks. Key duties include ensuring a well-maintained and efficient workspace, managing office supplies and equipment, and overseeing the onboarding process for new staff. You will also be responsible for scheduling meetings, managing calendars, and providing administrative support to the management team. The ideal candidate will possess strong organizational skills, excellent attention to detail, and a proactive approach to problem-solving. Proficiency in office software suites and a customer-service oriented mindset are essential. You will be the first point of contact for many visitors and callers, requiring excellent communication and interpersonal skills. This role requires the ability to multitask, prioritize effectively, and manage time efficiently in a dynamic environment. You will work closely with various departments to ensure seamless coordination of office activities and contribute to a positive and productive work atmosphere. This is an excellent opportunity for an experienced administrative professional to take on a key role in supporting the operational efficiency of our client's business. You will be instrumental in maintaining a well-organized and welcoming office environment. The successful candidate will demonstrate a commitment to providing exceptional support and ensuring the efficient functioning of all administrative processes, contributing significantly to the overall success of the organization. The hybrid model allows for flexibility while ensuring crucial in-person interactions.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager
00100 Abothuguchi West
KES85000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to provide essential administrative support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient day-to-day operations of our distributed workforce. The ideal candidate will possess exceptional organizational skills, a strong understanding of administrative processes, and proficiency in utilizing digital tools for remote collaboration and management. Your responsibilities will include managing schedules, coordinating virtual meetings, handling correspondence, maintaining digital records, and supporting various administrative projects. You will serve as a key point of contact for internal inquiries and will be responsible for ensuring that operational procedures are followed effectively across the team. This position requires excellent communication skills, a keen eye for detail, and the ability to multitask and prioritize tasks effectively in a remote setting. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), project management software, and communication platforms (e.g., Slack, Zoom) is essential. You will play a vital role in fostering a positive and productive remote work environment. This is a fantastic opportunity for an administrative professional to contribute to the operational success of the company while enjoying the flexibility and autonomy of a fully remote work arrangement. The administrative support provided will be instrumental to the overall functioning of the organization, with a particular focus on supporting operations connected to **Nairobi, Nairobi, KE**. We are looking for an individual who is self-motivated, resourceful, and dedicated to maintaining high standards of administrative excellence.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administration Jobs in Kitengela !
6
Office Manager
00200 Ongata Rongai, Rift Valley
KES70000 Monthly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Office Manager to oversee the smooth operation of their administrative functions. This role plays a crucial part in ensuring a productive and efficient work environment. The ideal candidate will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and supporting staff. You will be the go-to person for all office-related matters, ensuring that facilities are well-maintained and that administrative processes are streamlined. This position requires excellent communication skills, a keen eye for detail, and the ability to multitask effectively. The role involves a hybrid work model, allowing for a blend of in-office and remote work.
Key Responsibilities:
Key Responsibilities:
- Manage daily office operations, ensuring a clean, organized, and welcoming environment.
- Oversee inventory of office supplies and place orders as needed, maintaining budget adherence.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing mail, packages, and internal communications.
- Provide administrative support to management and other staff members as required.
- Maintain and update office records, databases, and filing systems.
- Assist with onboarding new employees, including setting up workstations and providing necessary information.
- Liaise with vendors, service providers, and building management to ensure smooth operations.
- Implement and enforce office policies and procedures.
- Respond to employee inquiries regarding administrative matters.
- Support the planning and execution of company events or team-building activities.
- Manage petty cash and process expense reimbursements.
- Ensure the proper functioning of office equipment and coordinate maintenance or repairs.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Strong organizational and time-management skills, with the ability to prioritize tasks.
- Excellent interpersonal and communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle sensitive information with confidentiality.
- Proactive problem-solver with a positive attitude.
- Experience with office equipment such as printers, copiers, and scanners.
- Familiarity with basic accounting principles is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager
40200 Ongata Rongai, Rift Valley
KES75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is a dynamic and forward-thinking organization seeking an organized and proactive Office Manager to oversee the smooth operation of our fully remote administrative functions. This role is critical in ensuring that our virtual workspace is efficient, productive, and supportive for all team members. You will be responsible for managing a wide range of administrative tasks, supporting staff, and maintaining essential office systems and resources, all within a remote-first framework. The ideal candidate is a highly organized individual with excellent communication skills, a keen eye for detail, and the ability to multitask effectively in a virtual environment. You will be the central point of contact for administrative matters, ensuring seamless workflow and a positive remote working experience.
Responsibilities:
Responsibilities:
- Oversee daily administrative operations of a fully remote office.
- Manage communication channels and ensure prompt responses to inquiries.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements.
- Maintain electronic filing systems and organizational databases.
- Manage office supplies, equipment, and vendor relationships remotely.
- Support HR functions, including onboarding new remote employees and managing employee records.
- Assist with budget management and expense tracking.
- Develop and implement administrative policies and procedures for a remote workforce.
- Ensure compliance with company policies and relevant regulations.
- Act as a point of contact for IT support and troubleshooting for remote staff.
- Organize virtual team-building activities and social events.
- Manage correspondence, including emails, mail, and packages (if applicable).
- Handle confidential information with discretion and professionalism.
- Continuously seek ways to improve administrative processes and efficiency.
- Support the executive team with various administrative tasks.
- Ensure a smooth and productive remote working environment for all employees.
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience as an Office Manager, Administrative Manager, or in a similar role, preferably in a remote setting.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills, with the ability to interact effectively remotely.
- Proficiency in office software suites (e.g., Microsoft Office 365, Google Workspace).
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Proactive approach to problem-solving and process improvement.
- Familiarity with HR administration tasks is a plus.
- Ability to work independently and as part of a remote team.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager
00100 Abothuguchi West
KES50000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking an organized and proactive Office Manager to oversee the administrative functions of their operations. This role is designed for a remote-first approach, enabling efficient management of office operations from a virtual setting. The Office Manager will be responsible for ensuring the smooth and efficient running of the office, managing a wide range of administrative and logistical tasks. Key responsibilities include managing calendars, scheduling appointments, coordinating meetings and events, handling correspondence, and maintaining office records and databases. You will serve as the primary point of contact for internal and external inquiries, providing exceptional support to staff and clients. The ideal candidate will possess strong organizational and time management skills, with the ability to multitask and prioritize effectively. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. Excellent communication, interpersonal, and problem-solving skills are required. Experience in administrative support or office management is a significant advantage. You should be detail-oriented, reliable, and capable of working independently with minimal supervision in a remote environment. This role offers a fantastic opportunity to contribute to the operational efficiency of our client while enjoying the flexibility of remote work. This position supports operations in the Nairobi, Nairobi, KE area, but is performed remotely.
This advertiser has chosen not to accept applicants from your region.
9