What Jobs are available for Administration in Kitengela?
Showing 1180 Administration jobs in Kitengela
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Our client, a fast-paced and dynamic organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage executive support functions from anywhere. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, handling correspondence, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate possesses exceptional organizational skills, strong communication abilities, a keen eye for detail, and the capacity to anticipate needs and proactively solve problems in a remote setting.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations.
- Maintain confidential files and records with discretion.
- Conduct research and compile information as needed for executive projects.
- Process expense reports and manage invoices.
- Act as a primary point of contact for internal and external parties, representing the executives professionally.
- Proactively identify and address potential issues before they arise, ensuring smooth operations.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Discretion and the ability to handle confidential information with integrity.
- Proactive problem-solving skills and a resourceful attitude.
- Ability to work independently and collaboratively in a remote environment.
- Strong attention to detail and accuracy.
- Experience in a professional services or corporate environment is a plus.
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0
Office Administrator
Posted 1 day ago
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Job Description
Our client, a reputable organization, is seeking a meticulous and proactive Office Administrator to manage their busy office environment. This role is based on-site and requires a strong presence to ensure the smooth day-to-day operations. You will be the first point of contact for visitors and will handle a wide range of administrative and clerical tasks. Responsibilities include managing calendars, scheduling appointments, coordinating meetings, and making travel arrangements. You will also be responsible for maintaining office supplies, managing correspondence, and handling incoming/outgoing mail. The ideal candidate possesses excellent organizational skills, attention to detail, and the ability to multitask effectively. Strong communication and interpersonal skills are essential for interacting with staff, clients, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other common office software is required. You will assist with the preparation of reports, presentations, and other documents. Maintaining a tidy and organized office space, ensuring all facilities are in good working order, will also be part of your duties. Experience with database management and record-keeping is advantageous. This role requires someone who is reliable, punctual, and possesses a positive attitude. You will support various departments with their administrative needs, contributing to the overall efficiency of the organization. The ability to anticipate needs and take initiative is highly valued. This is a critical role that ensures our client's operations run seamlessly. We are looking for a dedicated professional who takes pride in their work and contributes to a positive workplace culture. Your contribution will be vital in maintaining an efficient and welcoming office.
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1
Administrative Assistant - Operations Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial operational support in Ongata Rongai, Kajiado, KE . This role is essential for ensuring the smooth and efficient functioning of daily office operations. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. You will be responsible for a variety of administrative tasks, including managing schedules, handling correspondence, organizing files, and supporting the wider team. Responsibilities include:
Qualifications:
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
- Managing and maintaining electronic and physical filing systems, ensuring accuracy and easy retrieval of information.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Coordinating and scheduling meetings, appointments, and travel arrangements for staff.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Managing office supplies inventory and placing orders when necessary.
- Providing general administrative support to various departments.
- Greeting visitors and directing them to the appropriate personnel.
- Handling incoming and outgoing mail and courier services.
- Assisting with basic bookkeeping and expense tracking.
- Maintaining office equipment and liaising with IT support for technical issues.
- Developing and implementing office procedures to improve efficiency.
- Supporting event planning and coordination for company activities.
- Ensuring the office environment is tidy and well-organized.
- Acting as a point of contact for internal and external stakeholders.
- Assisting with onboarding new employees by preparing necessary documentation and resources.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive attitude and problem-solving approach.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Familiarity with office management procedures and basic bookkeeping.
- A team player with a positive and professional demeanor.
- Ability to work independently with minimal supervision.
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
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2
Executive Administrative Manager
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage executive support functions from your home office. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. We are looking for an individual with exceptional organizational skills, meticulous attention to detail, and a professional demeanor. Key responsibilities include serving as the primary point of contact for internal and external stakeholders, anticipating the needs of executives, and proactively addressing potential issues. You will also be involved in event planning, managing office supplies (remotely), and streamlining administrative processes to enhance efficiency. A Bachelor's degree in Business Administration or a related field is preferred, along with at least five years of experience in executive administrative support or office management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Experience with project management software and a strong understanding of office procedures are highly valued. Excellent written and verbal communication skills, the ability to multitask, and a proactive problem-solving approach are crucial for success in this role. This is an excellent opportunity to contribute to the smooth functioning of executive operations within a dynamic and supportive remote work environment, with administrative oversight across operations including those in Nairobi, Nairobi, KE .
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3
Senior Administrative Executive Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Executive Assistant to support their dynamic executive team in Nairobi, Nairobi, KE . This role is integral to ensuring the smooth operation of daily administrative functions and provides critical support to senior leadership. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare reports, presentations, and correspondence with a high degree of accuracy.
- Handle confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders.
- Organize and maintain filing systems, both physical and digital.
- Assist with event planning and coordination.
- Conduct research and compile data as needed.
- Manage office supplies and equipment inventory.
- Provide general administrative support to the executive team.
- Proactively identify and resolve potential administrative issues.
- Serve as a point of contact for executive inquiries.
- Ensure efficient workflow and adherence to company policies.
- Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to work independently and as part of a team.
- Problem-solving aptitude.
- Experience with project coordination is a plus.
- Familiarity with office management procedures.
- A proactive approach to tasks and a positive attitude.
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4
Executive Administrative Assistant (Remote)
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional communication, organizational, and multitasking skills. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling travel arrangements, and managing correspondence. The ideal candidate will possess a keen eye for detail, a strong sense of urgency, and the ability to anticipate needs and act independently. Proficiency in modern office software, virtual collaboration tools, and a high level of professionalism are essential. You will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth operations and efficient information flow. This role demands a proactive approach to problem-solving and a commitment to maintaining confidentiality. The ability to adapt to changing priorities and manage multiple tasks simultaneously in a remote setting is crucial for success. This position is entirely remote, offering flexibility and autonomy. Responsibilities include:
- Managing and coordinating complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing agendas, taking minutes, and distributing follow-up action items for meetings.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Conducting research and compiling information for executive review.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with utmost discretion.
- Acting as a primary point of contact for internal and external inquiries.
- Coordinating the logistics for virtual events and conferences.
- Proactively identifying and resolving administrative challenges to ensure efficiency.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and demonstrate initiative in a remote environment.
- Strong problem-solving skills and attention to detail.
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5
Remote Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a vital role requiring exceptional discretion, attention to detail, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. The ideal candidate will have extensive experience supporting C-level executives and a proven ability to anticipate needs and proactively address them. This is a fully remote position, so strong self-management, excellent communication skills, and proficiency with virtual collaboration tools are essential. You will be expected to maintain confidentiality, prioritize effectively, and handle sensitive information with the utmost professionalism. Responsibilities also include assisting with project management tasks, conducting research, and streamlining administrative processes. We are looking for someone who is tech-savvy, adaptable, and committed to providing a high level of support that enables executives to focus on strategic initiatives. If you are a meticulous organizer with a strong work ethic and a desire to contribute to the success of a dynamic organization from the comfort of your home office, this opportunity is for you.Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, acting as a liaison between executives and internal/external stakeholders.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle sensitive and confidential information with discretion and professionalism.
- Conduct research on various topics as required by executives.
- Manage expense reporting and other administrative tasks to ensure timely processing.
- Anticipate executive needs and proactively address potential issues.
- Streamline administrative processes and implement efficient systems for task management.
- Provide general administrative support as needed.
- Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Proactive and resourceful approach to problem-solving.
- Experience with calendar management and travel coordination.
- Strong attention to detail.
- Ability to work independently and as part of a remote team.
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6
Senior Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client, a fast-paced and innovative technology firm, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively in a virtual environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a key liaison between executives and internal/external stakeholders. The ideal candidate will have a proven track record of supporting C-level executives, demonstrating excellent communication, problem-solving, and interpersonal skills. You must be proficient in a range of office software and virtual collaboration tools. This role demands a high level of professionalism, meticulous attention to detail, and the ability to anticipate needs and proactively address challenges. You will be entrusted with confidential information and will play a critical role in ensuring the smooth and efficient operation of the executive office, all from the convenience of your home. The ability to manage multiple projects simultaneously and adapt to changing priorities is crucial. Confidentiality and discretion are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Serve as a primary point of contact for internal and external stakeholders.
- Organize and manage virtual meetings, including preparing agendas and distributing materials.
- Conduct research and gather information for executive projects and initiatives.
- Manage expense reports and budget tracking for the executive office.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and resolve administrative issues and conflicts.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently, proactively, and with minimal supervision in a remote setting.
- Attention to detail and accuracy.
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