3 Administration jobs in Eldoret
Remote Administrative Assistant - Executive Support
20500 Kapsuser
KES60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Administrative Assistant to provide executive-level support. This is a fully remote position, requiring impeccable organizational skills and the ability to manage complex calendars and communication. You will be responsible for managing the day-to-day administrative operations for senior executives, ensuring smooth workflow and efficient handling of correspondence, scheduling, and travel arrangements. Key duties include managing calendars, scheduling meetings, preparing meeting agendas and minutes, making travel arrangements (flights, accommodation, visas), processing expense reports, and conducting research as needed. You will act as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Discretion and confidentiality are paramount in this role. The ideal candidate is a master of organization, possesses exceptional attention to detail, and can anticipate needs and proactively address them. Proficiency in office productivity software and virtual collaboration tools is essential.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, coordinating meetings and appointments.
- Handle all incoming and outgoing correspondence, including emails and phone calls, with professionalism and discretion.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa applications.
- Prepare expense reports and ensure timely submission and reimbursement.
- Organize and prepare materials for meetings, including agendas, presentations, and background documents.
- Take accurate minutes during meetings and track action items.
- Conduct research and prepare reports or summaries on various topics as requested.
- Maintain organized electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively provide support to ensure efficient workflow.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Ability to multitask, prioritize, and work independently in a remote setting.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
20119 Kapsuser
KES75000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling confidential information. Key duties include scheduling meetings and appointments, preparing agendas and minutes, conducting research, managing incoming communications, and providing general administrative support to senior executives. This position requires excellent communication and interpersonal skills, enabling effective interaction with internal teams, external clients, and partners. As a remote assistant, you will rely on virtual collaboration tools and communication platforms to manage tasks and maintain seamless operations. The successful candidate will demonstrate a high level of proficiency in office software, including advanced knowledge of word processing, spreadsheet, and presentation applications. Experience in executive support or a similar administrative role is crucial. We are looking for an individual who is a self-starter, possesses strong problem-solving abilities, and can anticipate the needs of the executives they support. This is an excellent opportunity to contribute your skills in a flexible remote environment, supporting critical decision-making processes. You will act as a key facilitator, ensuring executives can focus on strategic priorities with minimal administrative burden. Your professionalism, reliability, and proactive approach will be highly valued. We aim to build a team of efficient and dedicated professionals who thrive in a virtual work setting. Join us to provide elite administrative support and drive organizational success from your home office.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming communications and inquiries with professionalism.
- Organize and take minutes for executive meetings.
- Conduct research and compile information as needed.
- Manage confidential information with utmost discretion.
- Provide general administrative support to senior leadership.
- Ensure efficient workflow and manage delegated tasks.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in executive administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information.
- Ability to work independently and proactively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Global Support
40300 Kapsuser
KES60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is actively seeking a dedicated and highly organized Remote Administrative Assistant to provide essential support for their global operations. This is a fully remote position, offering the flexibility to work from anywhere with a reliable internet connection. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a proactive approach to managing a wide range of administrative tasks. You will be an integral part of ensuring the smooth and efficient functioning of various departments, acting as a key point of contact and facilitator.
Responsibilities:
Responsibilities:
- Manage and organize digital calendars, schedule meetings, and coordinate appointments for team members and management.
- Prepare, format, and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Handle incoming and outgoing communications, including emails, phone calls, and internal messages, ensuring prompt and professional responses.
- Maintain and organize digital filing systems, ensuring easy retrieval of information.
- Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Process invoices, expense reports, and other financial documentation with meticulous attention to detail.
- Conduct research on various topics as required by management and present findings clearly.
- Support the onboarding process for new remote team members by preparing necessary documentation.
- Proactively identify and suggest improvements to administrative processes.
- Provide general administrative support to the team, including data entry and database management.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Exceptional organizational and time management skills.
- Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently and manage workload effectively in a remote setting.
- Experience with cloud-based storage and collaboration tools (e.g., Dropbox, Google Drive).
- High school diploma or equivalent; further education or certification in administration is a plus.
- A proactive and problem-solving attitude.
- Discretion in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
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