3 Senior Virtual Administrative Assistant jobs in whatjobs
Senior Virtual Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Administrative Assistant to provide comprehensive remote support. This position is essential for ensuring the smooth and efficient operation of our client's administrative functions, allowing executives and teams to focus on core business objectives. You will be responsible for managing complex calendars, scheduling appointments and meetings, coordinating travel arrangements, and preparing reports and presentations. Extensive experience in managing correspondence, responding to inquiries, and maintaining confidential records is required. This role demands exceptional communication skills, both written and verbal, and the ability to liaise effectively with internal and external stakeholders. Proficiency in office productivity software, virtual collaboration tools, and project management software is crucial. You will be expected to anticipate needs, proactively solve problems, and maintain a high level of professionalism in all interactions. As this is a fully remote role, you must possess a strong ability to work independently, manage your time effectively, and maintain a high level of productivity without direct supervision. A dedicated home office space with reliable high-speed internet is a mandatory requirement. While the administrative support will be provided to individuals and teams potentially located across various regions, the role is based conceptually to support operations related to Garissa, Garissa, KE . This understanding helps in contextualizing administrative tasks within specific organizational frameworks. The successful candidate will be a detail-oriented individual with a keen eye for accuracy and a commitment to delivering exceptional support services. You will be an integral part of a dynamic team, contributing to the overall efficiency and success of our client's operations through your diligent and expert administrative assistance.
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Senior Virtual Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Administrative Assistant to provide comprehensive remote support to a team of executives. This critical role requires exceptional attention to detail, advanced problem-solving skills, and the ability to manage multiple priorities in a fast-paced, remote environment. You will be responsible for managing complex calendars, scheduling virtual meetings, coordinating travel arrangements (when applicable), preparing reports and presentations, and handling confidential information with discretion. Your duties will also include liaising with internal and external stakeholders, managing correspondence, and proactively anticipating the needs of the executives you support. The ideal candidate will have a minimum of 5 years of experience in an administrative or executive assistant role, preferably in a remote setting. Proficiency in a wide range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace), is essential. Excellent written and verbal communication skills in English are a must. You should be a self-starter, comfortable working independently, and possess strong time management abilities. This is a remote-first position, offering the flexibility to work from anywhere within Kenya. You will be an integral part of a supportive and efficient remote team, contributing to the smooth operation of executive functions. Experience with CRM software and project management tools is a plus. If you are a dedicated administrative professional looking for a challenging and rewarding remote opportunity where you can leverage your skills to make a significant impact, we encourage you to apply. Our client values professionalism, reliability, and a commitment to excellence.
This advertiser has chosen not to accept applicants from your region.
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Senior Virtual Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Virtual Administrative Assistant to provide comprehensive remote support to executive teams and various departments. In this fully remote role, you will be instrumental in ensuring the smooth operation of administrative functions, managing schedules, coordinating communications, and preparing essential documentation. Your ability to anticipate needs, manage multiple priorities with precision, and maintain confidentiality will be paramount. You will be responsible for handling a wide range of tasks, including calendar management, travel arrangements, expense reporting, meeting coordination, and preparing presentations and reports. The ideal candidate will possess excellent digital literacy, strong written and verbal communication skills, and a meticulous attention to detail. Experience with various productivity tools and cloud-based platforms is essential. You should be adept at problem-solving and capable of working independently while collaborating effectively with remote colleagues. This position offers the flexibility of a remote-first environment, allowing you to contribute significantly from your home office. We are looking for a dedicated professional who thrives in a virtual setting and is committed to providing exceptional administrative support. Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare and edit correspondence, presentations, and reports.
- Process expense reports and manage vendor payments.
- Organize and maintain digital filing systems for easy access and retrieval of information.
- Conduct research and compile data for various projects and assignments.
- Serve as a primary point of contact for internal and external inquiries.
- Assist with project management tasks, including tracking deadlines and deliverables.
- Ensure smooth communication flow across remote teams and departments.
- Handle confidential information with the utmost discretion and professionalism.
- Proven experience as a Virtual Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organizational and time-management skills.
- Proficiency in G Suite (Gmail, Google Calendar, Google Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management software (e.g., Asana, Trello) and video conferencing tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively, with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Demonstrated ability to handle multiple tasks and prioritize effectively.
- A dedicated home office setup with a reliable internet connection.
This advertiser has chosen not to accept applicants from your region.
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