5 Senior Remote Administrative Assistant jobs in whatjobs
Senior Remote Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Assistant to join their dynamic team. This role is critical in ensuring the smooth operation of our business processes through efficient remote support. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, handling correspondence, preparing reports, and maintaining digital filing systems. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will be expected to maintain a high level of professionalism and discretion in all interactions. This is a fully remote position, offering the flexibility to work from anywhere. You will collaborate with various departments, providing essential administrative support to ensure projects stay on track and objectives are met.
Key Responsibilities:
Key Responsibilities:
- Manage and organize digital calendars for senior management, coordinating complex meeting schedules across multiple time zones.
- Handle all incoming and outgoing electronic communications, including emails and internal messages, ensuring prompt and professional responses.
- Prepare and edit documents, presentations, and reports with a high degree of accuracy and formatting consistency.
- Maintain and update databases, contact lists, and digital filing systems, ensuring data integrity and easy retrieval.
- Coordinate travel arrangements and logistics for remote team members as needed, including booking virtual meeting platforms.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Conduct online research and compile information as required for various projects and initiatives.
- Provide onboarding support for new remote hires, ensuring they have the necessary resources and information.
- Troubleshoot basic technical issues related to remote work tools and platforms.
- Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Proven experience as an Administrative Assistant or in a similar role, preferably in a remote setting.
- Excellent command of English, both written and verbal, with strong grammar and proofreading skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software and collaboration tools (e.g., Asana, Trello, Slack).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- High level of discretion and confidentiality.
- Adaptability and a willingness to learn new technologies and processes.
- A dedicated workspace with a reliable internet connection.
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Senior Remote Administrative Assistant
Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Assistant to join their dynamic team. This role is pivotal in ensuring the smooth operation of daily administrative tasks, providing crucial support to various departments, and maintaining efficient communication channels, all from the comfort of your home office. You will be responsible for managing schedules, coordinating meetings, preparing reports, handling correspondence, and organizing digital and physical files. A key aspect of this position involves acting as a liaison between different teams and external stakeholders, ensuring timely dissemination of information and follow-up on action items. The ideal candidate will possess exceptional attention to detail, strong multitasking abilities, and a proven track record of managing complex administrative workflows in a remote setting. You should be proficient in utilizing a range of office software and collaboration tools, adaptable to new technologies, and capable of working independently with minimal supervision. This is a fantastic opportunity to contribute to a forward-thinking organization while enjoying the flexibility of a fully remote position based in **Malindi, Kilifi, KE**. Responsibilities include: managing executive calendars, scheduling appointments and travel arrangements, preparing agendas and minutes for meetings, drafting and editing documents, processing invoices and expense reports, maintaining accurate records, and assisting with special projects as needed. The successful applicant will demonstrate excellent written and verbal communication skills, a commitment to confidentiality, and a professional demeanor. We are looking for someone who can anticipate needs, solve problems creatively, and uphold our client's high standards of operational excellence. If you are a self-starter with a passion for administrative support and thrive in a remote work environment, we encourage you to apply.
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Senior Remote Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Assistant to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to work from anywhere within Kenya. As a key member of our administrative support structure, you will be responsible for managing a wide range of office tasks and ensuring the smooth operation of daily business activities. Your primary focus will be to provide comprehensive administrative support to various departments and stakeholders, contributing to overall efficiency and productivity. You will manage calendars, schedule meetings, prepare correspondence, and handle travel arrangements. A significant part of your role will involve maintaining and organizing digital files, databases, and records with meticulous attention to detail. You will also be responsible for processing invoices, tracking expenses, and assisting with budget preparation.
Key responsibilities include coordinating and preparing for virtual meetings, taking minutes, and distributing action items. You will also act as a liaison between internal teams and external partners, ensuring clear and timely communication. The ideal candidate will possess excellent communication skills, both written and verbal, and the ability to manage multiple priorities simultaneously in a fast-paced environment. Proficiency in standard office software suites (e.g., Microsoft Office 365, Google Workspace) is essential, as is experience with project management tools and virtual collaboration platforms. You should be adept at problem-solving and have a strong sense of initiative, proactively identifying areas for improvement in administrative processes.
To succeed in this role, you will need a proven track record of at least 3-5 years in an administrative support capacity, with a substantial portion of that experience being in a remote setting. A diploma or degree in Business Administration or a related field is highly desirable. You must be self-motivated, possess excellent time management skills, and have a reliable internet connection and a dedicated workspace to ensure productivity and security while working remotely. We are looking for an individual who is discreet, handles confidential information with utmost care, and demonstrates a professional demeanor at all times. This role requires a keen eye for detail, exceptional organizational abilities, and a commitment to delivering high-quality administrative support.
Location: This role is for a remote position, with the primary operational focus serving stakeholders in Mombasa, Mombasa, KE .
Key responsibilities include coordinating and preparing for virtual meetings, taking minutes, and distributing action items. You will also act as a liaison between internal teams and external partners, ensuring clear and timely communication. The ideal candidate will possess excellent communication skills, both written and verbal, and the ability to manage multiple priorities simultaneously in a fast-paced environment. Proficiency in standard office software suites (e.g., Microsoft Office 365, Google Workspace) is essential, as is experience with project management tools and virtual collaboration platforms. You should be adept at problem-solving and have a strong sense of initiative, proactively identifying areas for improvement in administrative processes.
To succeed in this role, you will need a proven track record of at least 3-5 years in an administrative support capacity, with a substantial portion of that experience being in a remote setting. A diploma or degree in Business Administration or a related field is highly desirable. You must be self-motivated, possess excellent time management skills, and have a reliable internet connection and a dedicated workspace to ensure productivity and security while working remotely. We are looking for an individual who is discreet, handles confidential information with utmost care, and demonstrates a professional demeanor at all times. This role requires a keen eye for detail, exceptional organizational abilities, and a commitment to delivering high-quality administrative support.
Location: This role is for a remote position, with the primary operational focus serving stakeholders in Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
2
Senior Remote Administrative Assistant
Posted 14 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Assistant to join their dynamic team. This role is crucial in ensuring the smooth and efficient operation of daily administrative functions from a remote setting. The successful candidate will be responsible for managing complex schedules, coordinating virtual meetings, handling confidential information with discretion, and providing comprehensive support to executive-level staff. You will be expected to master our client's internal communication platforms and project management tools to foster seamless collaboration across geographically dispersed teams. Key responsibilities include preparing reports and presentations, managing correspondence, organizing travel arrangements when necessary (though the role is predominantly remote), and maintaining accurate digital records. The ideal candidate will possess exceptional attention to detail, superior time management skills, and the ability to anticipate needs and solve problems independently. Proficiency in standard office software suites, strong written and verbal communication skills, and a customer-service-oriented approach are essential. This is an excellent opportunity for an experienced administrative professional looking for a challenging and rewarding remote position. The role requires a proactive individual who thrives in an independent work environment and is committed to delivering high-quality support. You will be an integral part of a forward-thinking organization that values efficiency and professionalism. Experience with CRM systems is a plus. We are looking for someone who can hit the ground running and immediately contribute to our client's success. The ideal candidate must be able to demonstrate a strong track record of reliability and effectiveness in previous administrative roles, particularly within remote or hybrid work settings. Your ability to multitask and prioritize effectively will be key to succeeding in this role. We encourage applications from individuals who are passionate about administrative excellence and looking to grow their careers in a supportive, virtual environment based in **Mombasa, Mombasa, KE**.
This advertiser has chosen not to accept applicants from your region.
3
Senior Remote Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills and the ability to manage multiple priorities efficiently. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. Key duties include screening calls and emails, managing digital filing systems, conducting research, and assisting with project management tasks. The ideal candidate possesses advanced proficiency in office software suites (e.g., Microsoft Office, Google Workspace), excellent written and verbal communication skills, and a keen eye for detail. Experience as an executive assistant or in a similar administrative role, preferably in a remote capacity, is essential. You should be a self-starter, capable of anticipating needs and taking initiative. Strong problem-solving abilities and a commitment to maintaining confidentiality are paramount. This role requires someone who is adaptable, reliable, and possesses a professional demeanor. Join our dynamic team and contribute to the smooth operation of our business from a remote setting. This is an excellent opportunity to utilize your administrative expertise in a flexible and impactful role.
This advertiser has chosen not to accept applicants from your region.
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