3 Senior Executive Assistant Remote Support jobs in whatjobs
Senior Executive Assistant (Remote Support)
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering flexibility and the ability to manage executive schedules and tasks from anywhere. You will be the right-hand person to executives, ensuring their days run smoothly and efficiently. Key responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will also manage email correspondence, draft communications, conduct research, and handle special projects as assigned. The ideal candidate is a master of prioritization, possesses exceptional attention to detail, and excels in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external partners, and clients. Proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be resourceful, anticipate needs, and maintain a high level of professionalism and confidentiality at all times. This role demands discretion, excellent problem-solving abilities, and a proactive mindset to effectively support executives in a remote setting. A commitment to providing outstanding administrative support and contributing to the overall efficiency of the executive office is expected.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
0
Senior Executive Assistant - Remote Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally professional Senior Executive Assistant to provide comprehensive remote support to senior leadership. This is a crucial, fully remote role requiring a meticulous approach to managing complex calendars, coordinating travel, preparing communications, and ensuring the smooth functioning of executive operations. You will be an indispensable partner to the executives you support, anticipating needs and proactively addressing challenges to maximize their efficiency and effectiveness. As a remote professional, you must possess excellent communication and time management skills, coupled with a strong sense of discretion and confidentiality.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and calls with precision and foresight.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Conduct research on various topics as required by the executive team, compiling information and summarizing findings.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Act as a primary point of contact, screening and directing communications and inquiries effectively.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Track action items from meetings and ensure timely follow-up.
- Manage expense reporting and process invoices for the executive team.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Maintain organized digital and physical filing systems.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative support role, supporting senior executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- Experience in coordinating complex international travel arrangements.
- High level of discretion, professionalism, and a strong sense of confidentiality.
- Proactive problem-solving abilities and a resourceful approach to challenges.
- Ability to work independently and efficiently in a remote setting, demonstrating initiative and self-motivation.
- Experience in project coordination or event planning is a plus.
- A calm demeanor and the ability to thrive in a fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant - Remote Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a rapidly growing consulting firm, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and prepare reports on various topics as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders, filtering communications.
- Manage expense reporting and other administrative tasks.
- Organize and prepare materials for meetings, board sessions, and executive retreats.
- Proactively identify and resolve potential scheduling conflicts and logistical issues.
- Maintain organized digital filing systems and ensure efficient information retrieval.
- Support remote team coordination and virtual event planning.
- Serve as a key point of contact for matters related to the company's presence and operations in the Mombasa, Mombasa, KE region.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote or hybrid environment.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and adapt to changing priorities.
- High level of discretion, judgment, and professionalism.
- Experience in managing complex travel arrangements and international logistics.
- Ability to work independently and take initiative with minimal supervision.
- Familiarity with the business environment in Mombasa, Mombasa, KE is an advantage.
- Experience in the consulting or professional services industry is a plus.
This advertiser has chosen not to accept applicants from your region.
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