2 Senior Executive Assistant Operations Coordinator jobs in whatjobs
Senior Executive Assistant & Operations Coordinator
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Operations Coordinator to provide comprehensive remote support. This is a fully remote position, requiring an exceptional individual to manage a wide range of administrative and operational tasks for senior leadership. The ideal candidate will be a master of multitasking, possess excellent communication skills, and have a proven ability to anticipate needs and solve problems efficiently. Responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth communication flows. This role involves overseeing office operations remotely, including managing vendor relationships, coordinating supplies, and implementing process improvements to enhance efficiency. You will also assist with project coordination, tracking deadlines, and ensuring deliverables are met on time. Discretion and confidentiality are paramount, as you will be handling sensitive information. The ability to work independently, prioritize tasks effectively, and maintain a high level of professionalism in a virtual environment is crucial. A Bachelor's degree in Business Administration, Communications, or a related field is preferred. A minimum of 7 years of experience as an Executive Assistant or in a similar administrative/operational role, with demonstrated success in supporting senior-level executives, is required. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and experience with project management tools and virtual collaboration platforms are essential. Exceptional organizational skills, strong problem-solving abilities, and a proactive approach to task management are key.
This is a 100% remote role, offering the flexibility to work from anywhere. Our client is committed to creating a productive and supportive remote work experience for their administrative team. You will play a vital role in ensuring the smooth functioning of executive operations and contributing to the overall success of the organization. We are looking for an individual who thrives in a dynamic environment, demonstrates impeccable attention to detail, and is dedicated to providing unparalleled administrative support.
Location: This role is fully remote, with a preference for candidates familiar with the business environment in Embu, Embu, KE .
This is a 100% remote role, offering the flexibility to work from anywhere. Our client is committed to creating a productive and supportive remote work experience for their administrative team. You will play a vital role in ensuring the smooth functioning of executive operations and contributing to the overall success of the organization. We are looking for an individual who thrives in a dynamic environment, demonstrates impeccable attention to detail, and is dedicated to providing unparalleled administrative support.
Location: This role is fully remote, with a preference for candidates familiar with the business environment in Embu, Embu, KE .
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant & Operations Coordinator
Posted 12 days ago
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Job Description
Our client, a leading organization in its field, is seeking a highly organized and proactive Senior Executive Assistant & Operations Coordinator to manage administrative functions and provide crucial support to senior leadership. This is a fully remote position, requiring an individual with exceptional organizational skills, discretion, and the ability to manage complex schedules and diverse operational tasks independently. You will play a vital role in ensuring the smooth and efficient operation of the executive office from a virtual setting.
Responsibilities:
The ideal candidate will have a minimum of 6 years of experience as an Executive Assistant or in a similar administrative/operations support role, preferably supporting C-level executives. Exceptional proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is required. Strong written and verbal communication skills, impeccable attention to detail, and advanced problem-solving abilities are essential. This is a fully remote role, demanding excellent time management, self-discipline, and the ability to work proactively with minimal supervision. The company operates from Garissa, Garissa, KE , but this role offers the flexibility of remote work. A Bachelor's degree in Business Administration or a related field is preferred.
Responsibilities:
- Manage complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives, ensuring optimal time utilization.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Coordinate the logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile information for executive projects and decision-making processes.
- Manage incoming communications, prioritizing and redirecting inquiries as appropriate.
- Oversee the flow of information between departments and external stakeholders, ensuring timely dissemination.
- Assist with the preparation and tracking of budgets, expense reports, and invoices.
- Develop and implement administrative procedures and best practices to enhance operational efficiency.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and other internal/external parties, fostering positive relationships.
The ideal candidate will have a minimum of 6 years of experience as an Executive Assistant or in a similar administrative/operations support role, preferably supporting C-level executives. Exceptional proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is required. Strong written and verbal communication skills, impeccable attention to detail, and advanced problem-solving abilities are essential. This is a fully remote role, demanding excellent time management, self-discipline, and the ability to work proactively with minimal supervision. The company operates from Garissa, Garissa, KE , but this role offers the flexibility of remote work. A Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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