2 Senior Executive Assistant C Suite Support jobs in whatjobs
Senior Executive Assistant - C-Suite Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional organizational and communication skills to manage executive schedules and communications effectively from a distance. You will be the gatekeeper, ensuring the smooth and efficient operation of the executive office, managing complex calendars, coordinating travel, preparing reports, and handling confidential information with the utmost professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple C-suite executives, scheduling meetings, appointments, and events with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Organize and manage executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential and sensitive information with discretion and integrity.
- Conduct research and compile data for reports and presentations as requested.
- Manage expense reports and invoice processing for executives.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain efficient filing systems and organizational structures for easy access to information.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role, supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
- High level of discretion, confidentiality, and professionalism.
- Proactive and resourceful problem-solving abilities.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Experience in managing complex travel arrangements and international logistics is highly preferred.
- Familiarity with project management principles is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant, C-Suite Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to their C-suite executives. This hybrid role requires a professional who can effectively manage administrative tasks, coordinate complex schedules, and act as a gatekeeper, ensuring seamless operations. You will be instrumental in facilitating the efficiency and productivity of our top leadership team. The position demands a high level of discretion, professionalism, and the ability to anticipate needs and proactively address them.
Key Responsibilities:
This role requires exceptional organizational, time management, and multitasking skills. You must be proficient in all Microsoft Office Suite applications and possess excellent written and verbal communication abilities. The ability to work independently, anticipate executive needs, and maintain composure under pressure is crucial. As this is a hybrid role, you will be expected to be available for in-office presence as needed, while also managing tasks remotely. Our client values a strong work ethic, reliability, and a commitment to supporting their executive team. This is an excellent opportunity for a seasoned administrative professional to contribute to a dynamic organization.
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and supporting documents for executive meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding as appropriate.
- Conduct research and prepare reports, presentations, and correspondence on behalf of executives.
- Manage and organize electronic and physical files, ensuring accuracy and easy retrieval of information.
- Handle confidential information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders to facilitate communication and coordination.
- Manage expense reporting and reconcile corporate credit card statements.
- Provide general administrative support, including document management, printing, and scanning.
- Proactively identify and resolve administrative issues before they escalate.
- Serve as a primary point of contact for executives, providing professional and courteous assistance.
This role requires exceptional organizational, time management, and multitasking skills. You must be proficient in all Microsoft Office Suite applications and possess excellent written and verbal communication abilities. The ability to work independently, anticipate executive needs, and maintain composure under pressure is crucial. As this is a hybrid role, you will be expected to be available for in-office presence as needed, while also managing tasks remotely. Our client values a strong work ethic, reliability, and a commitment to supporting their executive team. This is an excellent opportunity for a seasoned administrative professional to contribute to a dynamic organization.
This advertiser has chosen not to accept applicants from your region.
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