3 Remote Executive Assistant To C Suite jobs in whatjobs
Remote Executive Assistant to C-Suite
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Remote Executive Assistant to provide comprehensive support to its C-suite executives. This position is critical for ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication within a fast-paced, entirely remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address challenges. You will act as a trusted gatekeeper and strategic partner to senior leadership, enabling them to focus on high-level objectives.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex calendars for multiple C-suite executives, including scheduling meetings, appointments, and travel arrangements.
- Handle all aspects of executive travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring executive attention is focused on critical matters.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and ensuring timely responses.
- Manage confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Organize and coordinate virtual events, board meetings, and other high-level engagements.
- Assist with expense report preparation and submission.
- Proactively identify and resolve administrative issues, anticipating executive needs before they arise.
- Maintain and organize digital filing systems for easy access to important documents.
- Support special projects as assigned by the C-suite team.
Qualifications:
- Proven experience as an Executive Assistant supporting C-suite executives, preferably in a remote setting.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in calendar management software (e.g., Outlook, Google Calendar) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving skills and the ability to work independently.
- High level of professionalism, discretion, and emotional intelligence.
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- Ability to adapt to changing priorities and handle pressure effectively.
- Bachelor's degree or equivalent experience is preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a pivotal role that requires exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking minutes. The ideal candidate will anticipate the needs of the executives, streamline workflows, and act as a gatekeeper to ensure efficient communication and time management. This position demands a high level of professionalism, strong interpersonal skills, and the ability to maintain confidentiality. You will also assist with expense reporting, project management tasks, and other ad-hoc administrative duties as required. Effective use of virtual communication and collaboration tools is essential. Responsibilities include:
A minimum of 5 years of experience supporting C-suite executives in a similar capacity is required. Proven experience in managing complex calendars and coordinating international travel is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Outstanding organizational, time management, and multitasking skills are critical. Excellent written and verbal communication abilities are paramount. The ability to work independently, exercise sound judgment, and maintain a high level of accuracy is crucial. Discretion and a strong sense of confidentiality are non-negotiable. Our client is looking for a reliable, adaptable, and proactive professional who can thrive in a remote work setting and provide seamless support. This is an excellent opportunity to be an integral part of the executive team, contributing to the smooth operation and success of the organization from a remote location.
- Managing complex and dynamic C-suite executive calendars with precision.
- Coordinating and booking intricate domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing agendas, compiling relevant documents, and distributing materials for meetings.
- Taking accurate and concise meeting minutes, tracking action items, and ensuring follow-up.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a primary point of contact between executives and internal/external stakeholders.
- Managing expense reports and processing invoices in a timely manner.
- Conducting research and preparing presentations or reports as needed.
- Organizing and maintaining digital and physical filing systems.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with special projects and initiatives as assigned by executives.
- Proactively identifying and resolving administrative challenges.
A minimum of 5 years of experience supporting C-suite executives in a similar capacity is required. Proven experience in managing complex calendars and coordinating international travel is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Outstanding organizational, time management, and multitasking skills are critical. Excellent written and verbal communication abilities are paramount. The ability to work independently, exercise sound judgment, and maintain a high level of accuracy is crucial. Discretion and a strong sense of confidentiality are non-negotiable. Our client is looking for a reliable, adaptable, and proactive professional who can thrive in a remote work setting and provide seamless support. This is an excellent opportunity to be an integral part of the executive team, contributing to the smooth operation and success of the organization from a remote location.
This advertiser has chosen not to accept applicants from your region.
1
Remote Executive Assistant to C-Suite
Posted today
Job Viewed
Job Description
A prominent, fast-growing company is looking for an exceptionally organized and proactive Remote Executive Assistant to provide comprehensive support to its C-suite executives. This is a critical, fully remote role requiring impeccable discretion, advanced organizational skills, and the ability to anticipate needs and manage complex schedules efficiently. You will be the primary point of contact for internal and external stakeholders, ensuring smooth communication and workflow across various departments and time zones. Your ability to handle confidential information with the utmost integrity and manage multiple priorities simultaneously will be key to your success. This role offers the opportunity to work remotely, contributing to the strategic objectives of the company from the comfort of your home office.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple C-level executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for board meetings, executive team meetings, and other high-level engagements.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Screen and prioritize incoming communications, including emails, calls, and physical mail.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Manage confidential information with discretion and maintain strict adherence to privacy policies.
- Assist with travel arrangements, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Process expense reports and manage departmental budgets as required.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Provide general administrative support, including document management, filing, and data entry.
- Support onboarding processes for new senior hires.
- Ensure smooth day-to-day operations for the executive office, operating seamlessly in a remote setting.
- Maintain a strong understanding of the company's strategic goals and objectives to better support executive functions.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing platforms (Zoom, Teams, Google Meet) and other remote collaboration tools.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive approach to problem-solving and a strong sense of initiative.
- Ability to work independently with minimal supervision.
- Familiarity with project management tools is a plus.
- Demonstrated ability to handle sensitive and confidential information appropriately.
- Minimum of a Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
- A dedicated home office setup with reliable internet connectivity is essential for this remote role.
This advertiser has chosen not to accept applicants from your region.
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