12 Remote Executive Administrative Assistant jobs in whatjobs
Remote Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a crucial role within a fully remote operational framework, ensuring the smooth functioning of executive operations. You will be responsible for managing complex calendars, scheduling and coordinating virtual meetings across multiple time zones, and handling confidential correspondence. Duties include preparing reports, presentations, and documents, conducting research, and making travel arrangements when necessary, all managed digitally. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and act independently. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack) is essential. You will serve as a key point of contact, maintaining professionalism and discretion in all interactions. Strong communication skills, both written and verbal, are paramount for liaising effectively with internal teams and external stakeholders in a remote setting. This position demands a high level of self-motivation, resourcefulness, and the ability to manage multiple priorities with grace under pressure. You should be adept at problem-solving and finding efficient solutions to administrative challenges within a virtual environment. This is an excellent opportunity to contribute to the success of top executives within a progressive, remote-first organization, offering the flexibility to work from anywhere. The role supports executives often involved in operations related to Mombasa, Mombasa, KE , but is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage executive schedules and communications from anywhere. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, and ensuring the smooth day-to-day operations for the executives you support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare agendas, materials, and minutes for executive meetings, both internal and external.
- Handle all incoming and outgoing executive correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
- Arrange domestic and international travel logistics, including flights, accommodations, visas, and ground transportation.
- Prepare and edit presentations, reports, spreadsheets, and other documents with a high degree of accuracy and professionalism.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Act as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
- Anticipate the needs of executives and proactively address potential issues before they arise.
- Maintain strict confidentiality and discretion in all matters.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent experience.
- Minimum of 3-5 years of experience providing administrative support to C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to task completion.
- Ability to maintain a high level of professionalism and discretion.
- Experience in travel arrangement and expense reporting.
- Adaptability and flexibility to handle changing priorities in a fast-paced remote environment.
- A team player attitude with the ability to work independently.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Administrative Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Administrative Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote role, requiring exceptional time management and communication skills to ensure seamless operations. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting agendas and minutes. Other key duties include drafting correspondence, preparing reports and presentations, managing incoming and outgoing communications, and maintaining organized digital filing systems. The ideal candidate will be proficient in a wide range of office productivity software, including advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management tools or CRM software is a plus. You must possess excellent written and verbal communication skills, a professional demeanor, and the ability to handle confidential information with discretion. This role demands a high level of initiative, problem-solving capabilities, and the ability to multitask effectively in a fast-paced environment. You will be expected to anticipate needs, proactively address potential issues, and maintain a high standard of accuracy and efficiency. This is a fantastic opportunity to support key decision-makers from the convenience of your home office, contributing to the success of operations in and around **Mombasa, Mombasa, KE**. The successful applicant will be adaptable, resourceful, and committed to providing top-tier administrative support, ensuring smooth daily operations for our executive team.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Administrative Assistant
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional communication, time management, and organizational skills. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and handling sensitive information with the utmost discretion. The ideal candidate thrives in a virtual environment and can anticipate needs and provide solutions before issues arise.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Conduct research and prepare background materials for meetings and projects.
- Process expense reports and manage administrative budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential and sensitive information with discretion and professionalism.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide support for virtual meetings, including setting up conference calls and managing agendas.
- Assist with special projects as assigned by executives.
- Maintain a high level of professionalism and a positive attitude at all times.
- Proven experience as an Executive Administrative Assistant or similar role, preferably supporting C-suite executives.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Excellent interpersonal skills and ability to communicate professionally with people at all levels.
- Discretion and ability to handle confidential information.
- Experience with calendar management software and travel booking platforms.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Demonstrated ability to work independently and proactively.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing documents, and handling sensitive information with the utmost confidentiality. The ideal candidate is a master of communication, possesses strong technical proficiency, and thrives in a fast-paced, remote work environment. A proactive approach to anticipating needs and a commitment to exceptional support are key to success in this role.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential and sensitive information with discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain digital and physical filing systems.
- Assist with event planning and logistics for meetings and company events.
- Conduct research and gather information as needed for various projects.
- Process expense reports and manage budgets for executive-related activities.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Maintain a high level of professionalism and build positive working relationships.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience providing high-level administrative support to executives in a corporate environment.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Experience with travel booking platforms and expense management systems.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work effectively with diverse individuals.
- High level of discretion and ability to handle confidential information.
- Proactive and resourceful with strong problem-solving abilities.
- Proven ability to work independently and manage responsibilities in a remote setting.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 11 days ago
Job Viewed
Job Description
Our client, a highly respected executive leadership team within a dynamic global corporation, is seeking a proactive and exceptionally organized Executive Administrative Assistant to provide comprehensive remote support. This is an outstanding opportunity for a seasoned administrative professional to manage diverse tasks and contribute to the smooth operation of senior leadership functions from a flexible, work-from-home setting. Your responsibilities will include managing complex calendars, scheduling and coordinating virtual meetings across multiple time zones, preparing correspondence and reports, handling travel arrangements (as needed), and conducting research. You will act as a gatekeeper and liaison, efficiently managing communication and prioritizing requests to ensure the executives' time is utilized effectively. Exceptional discretion, confidentiality, and professional judgment are paramount in this role. The ideal candidate will possess superior organizational and time management skills, enabling them to proactively anticipate needs and manage competing priorities in a remote environment. Proficiency with modern office productivity suites (e.g., Microsoft 365, Google Workspace), virtual collaboration tools (e.g., Zoom, Microsoft Teams), and project management software is essential. You must have excellent written and verbal communication skills, a keen eye for detail, and the ability to work independently with minimal supervision. Our client values individuals who are resourceful, adaptable, and committed to providing a high level of support that enables executive effectiveness.
Responsibilities:
Responsibilities:
- Manage and optimize complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle all incoming and outgoing executive correspondence with professionalism and discretion.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical filing systems.
- Screen and prioritize phone calls and emails, redirecting as appropriate.
- Prepare and edit reports, presentations, and other documents.
- Assist with special projects and administrative tasks as assigned.
- Maintain strict confidentiality and uphold professional standards at all times.
- Proactively identify and address administrative needs to ensure seamless executive operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently, take initiative, and problem-solve effectively in a remote setting.
- Adaptability and a positive attitude towards handling diverse tasks.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks efficiently in a fully remote capacity. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, proficiency in office technology, and a high level of discretion and professionalism. Responsibilities include:
Qualifications:
This is a fully remote opportunity, offering the flexibility to work from home while providing crucial support to our client's leadership team. Our client values efficiency, reliability, and a commitment to excellence in all administrative functions.
- Managing and coordinating complex calendars and appointment scheduling for executives.
- Arranging and coordinating domestic and international travel, including flights, accommodation, and itineraries.
- Preparing meeting agendas, taking minutes, and distributing action items.
- Drafting, reviewing, and proofreading correspondence, reports, presentations, and other documents.
- Managing and organizing digital files and records for easy retrieval.
- Screening and prioritizing emails and phone calls, acting as a gatekeeper when necessary.
- Coordinating virtual meetings and ensuring all participants have necessary information and access.
- Assisting with expense reporting and budget tracking for executive office.
- Conducting research and compiling information as requested by executives.
- Handling confidential information with the utmost discretion and maintaining professional ethics.
- Proactively identifying and resolving administrative issues before they escalate.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role, ideally with remote work experience.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Meet) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to task management.
- High level of discretion and confidentiality.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently and as part of a remote team.
- A stable internet connection and a dedicated, quiet workspace are required.
- A minimum of 4 years of experience supporting senior-level executives is preferred.
This is a fully remote opportunity, offering the flexibility to work from home while providing crucial support to our client's leadership team. Our client values efficiency, reliability, and a commitment to excellence in all administrative functions.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior management. This is a fully remote position, requiring exceptional organizational skills and the ability to manage a diverse range of administrative tasks independently. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. The ideal candidate is a master of efficiency, possesses excellent communication skills, and has a keen eye for detail. You will act as a gatekeeper, anticipating needs and proactively solving problems to ensure the smooth operation of executive activities. Key responsibilities include extensive calendar management across multiple time zones, booking and coordinating virtual meetings, preparing agendas and taking minutes, conducting research, and managing expense reports. You will also be responsible for maintaining confidential information with the utmost discretion. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role is required, preferably supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace) are essential. Strong multitasking abilities and the capacity to thrive in a fast-paced, remote environment are critical. This role demands initiative, excellent judgment, and a commitment to providing high-level support. We are looking for a dedicated professional who can enhance the productivity of our executives through exceptional administrative support. This is an exciting opportunity to leverage your administrative expertise in a fully remote setting with a growing organization. Your ability to maintain professionalism and efficiency in a virtual workspace will be highly valued.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role requiring exceptional attention to detail, discretion, and the ability to manage a wide range of administrative tasks remotely. Your responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. The ideal candidate possesses advanced proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace), excellent written and verbal communication skills, and a proven ability to multitask and prioritize effectively in a fast-paced, remote environment. Experience supporting C-level executives is highly desirable. You should be a self-starter, capable of anticipating needs and proactively solving problems with minimal supervision. This fully remote position allows you to contribute significantly to the efficiency and effectiveness of our executive team, supporting operations relevant to the Mombasa, Mombasa, KE region and beyond.
This advertiser has chosen not to accept applicants from your region.
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