2 Remote Administrative Assistant Operations Support jobs in whatjobs
Remote Administrative Assistant - Operations Support
Posted 21 days ago
Job Viewed
Job Description
We are looking for a highly organized and detail-oriented Remote Administrative Assistant to provide comprehensive operational support from anywhere. This role is crucial in ensuring the smooth functioning of our remote operations, handling a wide range of administrative tasks that enable our teams to focus on their core responsibilities. The successful candidate will be proactive, possess excellent communication skills, and be adept at managing multiple priorities in a virtual environment. You will be responsible for managing calendars, coordinating virtual meetings, preparing documents, handling correspondence, and maintaining digital records. This is an excellent opportunity for someone seeking a fully remote administrative role where they can leverage their organizational prowess and contribute significantly to team efficiency.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage and coordinate executive and team calendars, scheduling meetings and appointments across different time zones.
- Organize and prepare materials for virtual meetings, including agendas and presentations.
- Handle incoming and outgoing electronic communication, including emails and messages, ensuring timely and professional responses.
- Maintain and organize digital filing systems and databases, ensuring accuracy and accessibility.
- Assist with the preparation of reports, spreadsheets, and other documents as required.
- Process invoices, expense reports, and other financial documentation in a timely manner.
- Conduct online research for various projects and provide summarized findings.
- Provide support for onboarding new remote team members, including document preparation.
- Troubleshoot basic technical issues related to remote work tools and escalate as needed.
- Contribute to improving administrative processes for remote efficiency.
Required Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in using virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office productivity software (e.g., Google Workspace, Microsoft Office Suite).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a remote setting.
- High level of attention to detail and accuracy.
- Discretion and professionalism in handling confidential information.
- Self-motivated and able to work independently with minimal supervision.
- A reliable internet connection and a dedicated home office space.
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Remote Administrative Assistant & Operations Support
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and proactive Remote Administrative Assistant to provide comprehensive support to our operations. This fully remote position is vital for maintaining the smooth functioning of daily administrative tasks and supporting various departments. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling correspondence via email and phone. A key part of your role will involve preparing reports, organizing digital files, maintaining databases, and conducting research as needed. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. You must possess excellent written and verbal communication skills, a high level of organization, and the ability to multitask effectively in a remote setting. The ideal candidate is a problem-solver with a proactive attitude, capable of anticipating needs and taking initiative. Confidentiality and discretion are paramount given the sensitive nature of some administrative tasks. This role is integral to supporting administrative functions that impact operations in and around Ongata Rongai, Kajiado, KE , requiring close coordination with teams in that area. You should be comfortable working independently, managing your time efficiently, and meeting deadlines. We are looking for an individual who is eager to contribute to a dynamic team and support the company's administrative needs from a remote location. This is an excellent opportunity for someone looking to leverage their administrative skills in a flexible, work-from-home capacity.
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