3 Executive Virtual Assistant jobs in whatjobs
Executive Virtual Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client, a fast-growing technology startup, is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive remote administrative support to their C-suite executives. This is a fully remote position, requiring impeccable communication and organizational skills. The successful candidate will manage a wide range of administrative and support-related tasks, ensuring the smooth and efficient operation of the executive office. You will be the primary point of contact for internal and external stakeholders, handling scheduling, correspondence, travel arrangements, and various other executive support functions. This role demands discretion, initiative, and a commitment to maintaining confidentiality.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding independently when appropriate.
- Prepare and edit correspondence, presentations, and other documents.
- Conduct research and compile information for various projects and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Process expense reports and manage invoices.
- Organize and maintain electronic and physical filing systems.
- Provide general administrative support, such as data entry, document preparation, and proofreading.
- Act as a liaison between executives and other employees, clients, and external partners.
- Assist with event planning and coordination for virtual and, occasionally, in-person executive gatherings.
- Proactively identify and address potential issues before they arise.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Experience with calendar management and travel coordination is essential.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving abilities and a positive, can-do attitude.
- Tech-savvy with the ability to quickly learn new software and systems.
- A Bachelor's degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Executive Virtual Assistant
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and highly efficient Executive Virtual Assistant to provide comprehensive administrative support to senior management. This is a fully remote position, requiring exceptional communication and time management skills. You will be responsible for managing calendars, scheduling appointments, coordinating travel arrangements, preparing reports and presentations, and handling correspondence on behalf of executives. This role demands a high level of discretion, professionalism, and the ability to anticipate needs and proactively address challenges. Key responsibilities include organizing virtual meetings, taking minutes, managing email inboxes, conducting research, and assisting with special projects as needed. You will be the primary point of contact for various internal and external stakeholders, ensuring smooth operations and efficient workflow. The ideal candidate will have a proven track record as an executive assistant, virtual assistant, or in a similar administrative role. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace), video conferencing tools (e.g., Zoom, Microsoft Teams), and project management software is essential. Strong organizational skills, attention to detail, and the ability to multitask effectively are paramount. Excellent written and verbal communication skills are required. This is a fantastic opportunity to work in a supportive and dynamic remote team environment, offering flexibility and the chance to make a significant impact on executive productivity. We are looking for a self-starter who can work independently and contribute to a results-oriented culture. While the role supports executives who may be based in or travel to **Mombasa, Mombasa, KE**, the position itself is fully remote.
This advertiser has chosen not to accept applicants from your region.
1
Executive Virtual Assistant
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally professional Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring a dedicated home office setup and the ability to manage tasks with minimal supervision. The ideal candidate will possess excellent communication, multitasking, and time-management skills, with a keen eye for detail and a strong understanding of professional etiquette. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, booking travel arrangements, preparing presentations, and handling confidential information with discretion.
Key duties include screening and responding to emails and phone calls, drafting correspondence, conducting research, preparing reports and agendas, and managing special projects as assigned. The Executive Virtual Assistant will also be expected to anticipate needs, troubleshoot issues proactively, and maintain a high level of efficiency in all administrative tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Asana) is essential. Experience with CRM software and other virtual collaboration platforms is a plus. This role demands impeccable organizational skills, a commitment to confidentiality, and the ability to adapt to changing priorities in a fast-paced remote environment.
We are looking for candidates with a proven track record of at least 5 years as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives. A Bachelor's degree in Business Administration or a related field is advantageous. Strong problem-solving abilities, a resourceful attitude, and the capacity to work independently and deliver high-quality results are paramount. This is an exciting opportunity for an experienced administrative professional to leverage their skills in a flexible, remote setting and become an indispensable part of our client's executive team.
Key duties include screening and responding to emails and phone calls, drafting correspondence, conducting research, preparing reports and agendas, and managing special projects as assigned. The Executive Virtual Assistant will also be expected to anticipate needs, troubleshoot issues proactively, and maintain a high level of efficiency in all administrative tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Asana) is essential. Experience with CRM software and other virtual collaboration platforms is a plus. This role demands impeccable organizational skills, a commitment to confidentiality, and the ability to adapt to changing priorities in a fast-paced remote environment.
We are looking for candidates with a proven track record of at least 5 years as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives. A Bachelor's degree in Business Administration or a related field is advantageous. Strong problem-solving abilities, a resourceful attitude, and the capacity to work independently and deliver high-quality results are paramount. This is an exciting opportunity for an experienced administrative professional to leverage their skills in a flexible, remote setting and become an indispensable part of our client's executive team.
This advertiser has chosen not to accept applicants from your region.
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