3,300 Vendor Coordination jobs in Kenya

About Trócaire

Trócaire is an international non-governmental organization (INGO) committed to addressing the root causes of poverty, injustice, and human suffering. We work closely with local partners in some of the world's most at-risk communities while also engaging people in Ireland to advocate for global justice. Through this dual approach, we strive to bring about positive and lasting change for a more just and equitable world.

Operating in up to 20 countries across Africa, Asia, Latin America, and the Middle East, Trócaire delivers both humanitarian assistance and long-term development support. Our programmes focus on promoting access to justice, advancing climate and environmental justice, ensuring the protection, voice, and influence of women and girls, saving lives and protecting human dignity, and mobilising the public in Ireland to contribute to global justice.

Our mission is rooted in Catholic Social Teaching and guided by the belief in the inherent dignity of every human person. We are committed to living out our core values of solidarity, courage, participation, perseverance, and accountability. These values shape our partnerships with communities, our advocacy efforts, and our humanitarian responses, ensuring that we remain steadfast in our vision of a just world where all people can live with dignity and hope.

Within this framework, Logistics in Trócaire Somalia operates under the Operations Department and plays a vital role in ensuring that programme supplies and services reach communities efficiently and on time. The unit manages transport, warehousing, fleet operations, and cross-border shipments from Kenya into Somalia, while safeguarding compliance with donor requirements, Trócaire policies, and regulatory authorities in both countries.

By coordinating the secure storage and timely delivery of nutrition, medical, and WASH supplies, Logistics enables programme teams and partners to overcome access challenges in fragile environments. Working closely with project and other field staff, the unit ensures accountability, quality, and value for money, thereby strengthening Trócaire's capacity to deliver both emergency relief and long-term development interventions across Somalia.

The Supply Chain & Logistics Assistant role supports these functions and reports directly to the Supply Chain and Logistics Manager. Based in Nairobi, with regular travel to field locations in Somalia, the role carries no line management responsibility but provides essential logistical support to programme teams, ensuring the smooth and effective implementation of logistics activities.

Key responsibilities

Procurement:

Coordinate with Project Managers to develop procurement plans and consolidate them into a single master plan.

Update and align programme procurement plans with the Supply Chain & Logistics Manager, maintaining timelines, budgets, and donor compliance.

Consolidate procurement requests by category and donor, verify specifications, and ensure proper filing of all PRs.

Assist the Supply Chain & Logistics Manager in supplier prequalification for goods, works, and services in Kenya and Somalia, ensuring compliance with Trócaire policies.

Manage the supplier register by category, ensuring compliance documents are up to date and retained in line with Trócaire's data protection and archiving policies.

Prepare RFQs, RFPs, and RFTs for goods, services, and works, and submit to the Supply Chain & Logistics Manager for review before procurement begins.

Identify suitable suppliers from the approved supplier database and register, and issue RFQs, RFPs, or RFTs for goods, services, and works based on efficiency and capacity.

Prepare bid matrices for goods, technical evaluation reports, and minutes for services and works, ensuring complete procurement documentation.

Draft purchase orders, manage approvals and signatures, and follow up with suppliers to ensure timely delivery.

Draft and support management of contracts for goods, works, services, and lease agreements in compliance with Trócaire policies and donor requirements.

Manage contracts for goods, works, services, and lease agreements, including monitoring performance, tracking milestones/renewals, and ensuring proper closure.

Maintain and update a contract management tracking sheet/register to ensure compliance, audit readiness, and timely action on renewals or closures.

Monitor supplier obligations under contracts and facilitate timely invoice verification and payment processing in line with Trócaire policies.

Ensure systematic filing and secure archiving of all procurement documents to support transparency, audit readiness, and institutional knowledge management.

Keep requestors updated on procurement progress through regular completion and sharing of the procurement monitoring sheet.

Collaborate with the Field Logistics & Procurement Officer to ensure all field procurement is compliant, well-documented, and audit-ready.

Conduct regular market surveys to identify potential suppliers, assess market trends, and inform competitive and value-driven procurement decisions.

Conduct regular quality checks and periodic performance evaluations of suppliers to ensure compliance, value for money, and continuous improvement.

Serve as the primary liaison with suppliers, fostering effective communication, accountability, and long-term partnership management.

Manage supplier relationships by ensuring clear communication, resolving issues, monitoring performance, and fostering long-term partnerships in line with Trócaire's policies.

Liaise with suppliers, contractors, and service providers to verify goods, works, and services, ensuring final delivery and certification of completion before processing payment requests.

Logistics:

Support implementation of supply chain and logistics policies across the Somalia Country Programme under the guidance of the Supply Chain & Logistics Manage

Ensure adequate office supplies through proactive planning and cost-effective procurement, reducing disruption risks and supporting operational continuity.

Ensure construction and rehabilitation activities comply with national regulations and Trócaire policies, mitigating legal and operational risks.

Monitor transport service contracts for compliance and completeness of procurement files, ensuring accountability and timely supplier payments.

Conduct field visits to audit compliance with Trócaire logistics policies, strengthen local capacity, and ensure transparent stock management.

Assets:

Draft and support management of lease agreements, ensuring compliance with organisational and donor requirements.

Manage contracts linked to equipment, facilities, or service providers, ensuring timely renewals, maintenance follow-up, and compliance with policies

Maintain comprehensive rehabilitation project files to support compliance, institutional memory, and donor reporting.

Warehouse & Stock Management:

Oversee receipt, storage, and safe transportation of goods to Gedo, Somalia, ensuring proper documentation and compliance with Trócaire procedures.

Work with project teams to track supplies from procurement to final distribution and provide regular progress updates.

Liaise with consignees to confirm receipt and quality of delivered goods and supplies.

Shipping, Clearing & Forwarding:

Coordinate and track cargo dispatches (air and road) to the field, ensuring proper documentation and confirmation of receipt from consignees.

Follow up with transporters, clearing agents, and logistics partners to ensure timely delivery and compliance with shipping/forwarding requirements.

Essential Requirements

Education & Professional Certifications:

Bachelor of Science degree in Procurement, Logistics, and Supply Chain Management from a recognized university in Kenya (Essential)

Chartered Institute of Procurement & Supply (CIPS) Diploma in Procurement (Added Advantage)

Certification in Humanitarian Logistics or Supply Chain Management from the Logistics Learning Alliance (LLA) (Added Advantage)

MEDLOG certification from LLA (Medical Logistics in Humanitarian Emergencies) (Added Advantage)

Experience (Essential):

Proven experience in procurement and logistics with an INGO, the Red Cross/Red Crescent Movement, and/or UN agencies (Essential)

Considerable background in procurement planning, supplier management, contract administration, warehousing, and fleet coordination (Essential)

Considerable understanding of donor regulations (e.g., BHA, CFGB, FCDO, ECHO) and Quality Standards.

Proficiency in MS Office (Excel, Word, Outlook); ERP/procurement systems is an advantage.

Demonstrated knowledge in market assessments, supplier evaluations, and value-for-money analysis.

Core Competencies (Essential):

High integrity, accountability, and commitment to transparency.

Strong organizational, analytical, and problem-solving skills.

Effective communication and relationship management with suppliers, partners, and stakeholders.

Ability to work under pressure, prioritize competing tasks, and deliver results in a humanitarian context.

Other Requirements (Essential):

Fluency in English (spoken and written) is Essential; Somali Language is an advantage

Understanding of the Somalia/Gedo operational context, including logistical and security challenges.

Commitment to Trócaire's safeguarding standards, humanitarian principles, and zero-tolerance approach to fraud and corruption.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire's safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here.

Closing Date for Applications is 22 September 2025

For the Candidate with the required experience and passion for the role, Trocaire Offers a competitive package of salary and benefits. Please the recruitment will be on rolling bases

please see job description attached. Local staff have a significant advantage.

To apply,

please send a copy of your CV and covering letter (quoting the job title

above)To

Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. All internal applicants are reminded of their obligations in relation to these policies.

At Trócaire, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of performance and integrity in line with our organisational values. All recruitment decisions are made on the basis of organizational needs. Trócaire is committed to creating an inclusive environment of mutual respect, recruiting and employing staff from diverse backgrounds and with diverse identities, at all levels in the organisation. We will not tolerate discrimination on the basis of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disability. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application

Key Responsibilities/ Job Description:

Supply Chain Operations:

Lead and manage the complete supply chain process, from procurement of CAPEX and OPEX items from India and export to East Africa

Ensure seamless coordination of SCM team in East Africa and India Office

Monitor key performance indicators (KPIs) to track supply chain performance and implement corrective actions as needed.

Strategic Planning:

Collaborate with senior management to develop and execute the overall supply chain strategy aligned with the company's business goals.

Identify opportunities for cost reduction, process improvement, and enhanced operational efficiency within the supply chain.

Supplier Relationship Management:

Establish and maintain strong relationships with suppliers and vendors to ensure timely and quality procurement of materials and services.

Negotiate favorable terms, pricing, and contracts to optimize costs while maintaining quality standards.

Process Optimization:

Identify opportunities for process optimization and automation within the supply chain to enhance efficiency and reduce lead times.

Implement best practices and continuous improvement initiatives to streamline workflows and minimize bottlenecks.

Cross-Functional Collaboration:

Collaborate with other departments such as and finance, Budget and Planning, Hospital Operations to align supply chain activities with overall business objectives.

Coordinate closely with the logistics team to ensure timely and cost-effective transportation and distribution of products.

Team Leadership:

Lead, mentor, and develop a team of supply chain professionals, fostering a culture of excellence, teamwork, and continuous learning.

Risk Management:

Identify potential supply chain risks, such as disruptions, delays, and quality issues, and develop strategies to mitigate these risks. Implement contingency plans to ensure business continuity during unforeseen events.

• Develop and implement global supply chain strategies to optimize operations.
• Oversee all aspects of warehousing, inventory management, and network optimization.
• Manage and negotiate contracts with logistics providers and suppliers.
• Drive continuous improvement initiatives to enhance efficiency and reduce costs.
• Utilize data analytics and technology to forecast demand and manage inventory levels.
• Ensure compliance with all relevant international trade regulations and customs procedures.
• Lead, mentor, and develop a high-performing, remote supply chain team.
• Mitigate supply chain risks and develop contingency plans.
• Collaborate with internal departments and external stakeholders to achieve strategic goals.
• Champion sustainability initiatives within the supply chain.

• Master's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 10+ years of progressive experience in supply chain and logistics management.
• Demonstrated experience leading remote supply chain operations.
• Expertise in global logistics, transportation, warehousing, and inventory management.
• Strong financial acumen and budget management skills.
• Proficiency in supply chain management software and advanced analytics tools.
• Excellent leadership, communication, and interpersonal skills.
• Proven ability to drive strategic change and foster innovation.
• Experience with international trade compliance and customs regulations.

• Develop and implement effective supply chain strategies to improve performance and reduce costs.
• Oversee all aspects of the supply chain, including procurement, inventory management, warehousing, and transportation.
• Manage relationships with suppliers and logistics providers to ensure optimal service levels and pricing.
• Implement and maintain inventory control systems to minimize stockouts and excess inventory.
• Optimize warehouse operations for efficiency and safety.
• Develop and monitor key performance indicators (KPIs) for supply chain operations.
• Analyze supply chain data to identify areas for improvement and implement corrective actions.
• Ensure compliance with all relevant regulations and safety standards.
• Lead and mentor a remote supply chain team, fostering a collaborative and high-performance culture.
• Manage the transportation budget and negotiate freight rates.

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 7 years of experience in supply chain management and logistics.
• Proven experience in optimizing warehouse operations, inventory control, and transportation management.
• Strong negotiation and vendor management skills.
• Proficiency in supply chain management software and ERP systems.
• Excellent analytical, problem-solving, and decision-making abilities.
• Demonstrated leadership and team management skills, particularly in a remote setting.
• Knowledge of international trade and customs regulations is a plus.
• Ability to adapt to a rapidly changing environment and manage multiple projects simultaneously.
• Strong communication and interpersonal skills.

• Analyze supply chain data, including inventory levels, transportation costs, and warehouse performance metrics.
• Identify trends, patterns, and anomalies in operational data to uncover areas for improvement.
• Develop and maintain dashboards and reports to track key performance indicators (KPIs) related to logistics and warehousing.
• Collaborate with internal teams (procurement, operations, sales) to gather data and understand operational challenges.
• Recommend strategies for inventory optimization, network design, and transportation cost reduction.
• Assist in the implementation of new logistics and warehousing technologies or process changes.
• Monitor and forecast demand to ensure adequate stock levels and minimize stockouts or overstock situations.
• Evaluate the performance of third-party logistics providers.
• Conduct cost-benefit analyses for proposed supply chain initiatives.
• Support the continuous improvement efforts within the supply chain function.

• Bachelor's degree in Supply Chain Management, Logistics, Business Analytics, Operations Research, or a related field.
• Proven experience as a Supply Chain Analyst or in a similar analytical role, preferably within logistics or warehousing.
• Strong proficiency in data analysis tools such as Excel, SQL, and data visualization software (e.g., Tableau, Power BI).
• Familiarity with supply chain management principles and best practices.
• Excellent analytical, problem-solving, and critical thinking skills.
• Strong attention to detail and accuracy.
• Good communication and presentation skills, with the ability to explain complex data to non-technical stakeholders.
• Ability to work effectively both independently and as part of a team in a hybrid environment.
• Experience with WMS (Warehouse Management Systems) and TMS (Transportation Management Systems) is a plus.