2,743 Team Coordinator jobs in Kenya

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Prepare meeting agendas, take accurate minutes, and track action items.
• Handle incoming and outgoing correspondence, including emails and phone calls, screening and prioritizing as needed.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate travel arrangements and manage expense reports.
• Organize and maintain digital and physical filing systems.
• Provide general administrative support to the executive team, including data entry and proofreading.
• Liaise with internal teams and external stakeholders to facilitate communication and information flow.
• Assist with event planning and coordination for meetings and occasional company events.
• Handle confidential information with the utmost discretion and security.
• Proactively identify and address administrative needs to ensure smooth operations.

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role, ideally for 3+ years.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual meeting platforms (e.g., Zoom, Teams).
• High level of discretion and professionalism.
• Ability to multitask and adapt to changing priorities.
• Strong problem-solving skills and attention to detail.
• A positive attitude and a team-oriented approach.
• Experience in a hybrid work environment is beneficial.

• Manage and coordinate calendars, appointments, and meetings for team members.
• Schedule and organize virtual meetings, ensuring all necessary participants are invited and prepared.
• Prepare and edit documents, presentations, and correspondence.
• Manage and maintain organized electronic filing systems and databases.
• Handle incoming and outgoing communications, including emails and phone calls.
• Coordinate travel arrangements and prepare itineraries.
• Provide general administrative support to various departments and teams.
• Assist with data entry and ensure the accuracy of information.
• Support the planning and execution of virtual events and projects.
• Proactively identify and resolve administrative issues.

• Assisting project managers in planning, executing, and closing projects.
• Tracking project progress, milestones, and deliverables, and reporting on status updates.
• Preparing project documentation, including project plans, status reports, meeting minutes, and risk logs.
• Scheduling and coordinating project meetings, workshops, and presentations, both internal and external.
• Managing project-related correspondence and ensuring timely communication among project stakeholders.
• Maintaining project databases, documentation repositories, and filing systems.
• Assisting with resource allocation and tracking project budgets.
• Identifying and escalating project issues and risks to project managers.
• Coordinating communication between project teams and other departments.
• Ensuring adherence to project methodologies and standards.
• Supporting the onboarding of new project team members.

• Bachelor's degree in Business Administration, Management, or a related field; PMP or PRINCE2 certification is a plus.
• Minimum of 5 years of experience in project coordination or administrative support roles, preferably in a project-driven environment.
• Proven experience in tracking project timelines, managing documentation, and facilitating communication.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com) and Microsoft Office Suite.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently, take initiative, and manage tasks effectively in a fully remote setting.
• Proactive approach to problem-solving and anticipating project needs.
• Familiarity with various project management methodologies.

• Manage incoming and outgoing mail and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update filing systems, both physical and digital.
• Prepare reports, presentations, and other documents.
• Answer and direct phone calls, and manage general inquiries.
• Provide support to staff members with administrative tasks.
• Manage office supplies inventory and place orders as needed.
• Assist in organizing and coordinating company events or activities.
• Handle confidential information with discretion and professionalism.
• Perform general administrative duties to support the smooth operation of the office.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Discretion in handling confidential information.
• Experience with virtual collaboration tools is a plus.

Job Scope:

Our client is a leading water and sanitation solutions provider committed to ensuring clean and sustainable access to water resources. Focusing on innovation and excellence, they strive to deliver reliable services and infrastructure to communities, municipalities, and schools. The Project Coordinator will be vital in managing and coordinating various water and sanitation projects from inception to completion. This individual will work closely with internal teams, external stakeholders, and contractors to ensure that projects are executed efficiently, on schedule, and within budget.

Key Responsibilities:

1. Project Planning and Scheduling:

Develop comprehensive project plans, including timelines, milestones, and resource allocation.

Accompany short-term experts from the region and the Netherlands in executing their tasks.

Create and maintain project schedules, ensuring adherence to timelines and deadlines.

2. Team Coordination and Communication:

Assist the PM in planning and shaping the activities

Collaborate with cross-functional teams to ensure alignment and progress toward project goals.

3. Resource Management:

Assist in the execution of the work streams: Utility work process improvement; Enabling environment; and Investment mobilization.

Planning and monitoring inputs of the 4 water utilities;

Identify and address any resource constraints or bottlenecks that may impact project timelines.

4. Risk Management and Problem-solving:

Identify potential risks and issues affecting project delivery and implement mitigation strategies.

Proactively address project challenges and obstacles, seeking timely resolutions.

Escalate significant issues to senior management as needed, providing recommendations for corrective action.

5. Quality Assurance and Compliance:

Ensure adherence to quality standards and regulatory requirements throughout the project lifecycle.

Conduct regular inspections and quality checks to verify compliance with specifications and standards.

Develop, obtain, and share up-to-date knowledge in Climate Resilient Water Supply and Master Planning.

Bachelor's degree in Civil Engineering, Environmental Science, Project Management, or related field.

5 years of proven experience in project coordination or management, preferably in the water and sanitation sector.

Strong understanding of project management methodologies and tools.

Excellent organizational, communication, and interpersonal skills.

Ability to multitask, prioritize responsibilities, and work effectively under pressure.

Proficiency in project management software (e.g., Microsoft Project, Primavera P6) and Microsoft Office Suite.

Additional Requirements:

Willingness to travel to project sites as needed.

Knowledge of environmental regulations and sustainability principles is a plus.

Open to relocating to Nakuru or Naivasha