5,131 Support Staff jobs in Kenya
Remote Administrative Coordinator - Virtual Office Support
20101 Embu, Eastern
KES70000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Coordinator to provide comprehensive virtual support. This role is crucial for ensuring the smooth operation of our remote-first organization, acting as a central point of contact for internal teams and external stakeholders. You will be responsible for managing a variety of administrative tasks, from scheduling and communication to document management and data entry, all performed from your remote workspace.
Key Responsibilities:
Key Responsibilities:
- Coordinate and manage calendars, meetings, and travel arrangements for multiple executives and teams across different time zones.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
- Prepare, format, and proofread various documents, reports, presentations, and spreadsheets.
- Maintain and organize digital filing systems, ensuring easy access to important information.
- Assist with onboarding new remote employees by preparing necessary documentation and setting up access.
- Process invoices, expense reports, and manage basic budgetary tracking for administrative projects.
- Conduct research on various topics as required by management.
- Serve as a liaison between different departments to facilitate information flow and project coordination.
- Manage and update databases and CRM systems with accuracy.
- Proactively identify and implement process improvements to enhance administrative efficiency.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role, preferably in a remote setting.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Ability to work independently with minimal supervision and maintain a high level of productivity.
- Discretion and confidentiality when handling sensitive information.
- A keen eye for detail and a commitment to accuracy.
- Adaptability and willingness to learn new technologies and processes.
- A dedicated home office setup with a reliable internet connection is required.
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0
Office Administrator, Executive Support
90100 Mangu
KES75000 Annually
WhatJobs
Posted 5 days ago
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Job Description
Our client is seeking a highly organized and professional Office Administrator to provide comprehensive administrative and executive support at their Machakos office. This role is crucial for ensuring the smooth day-to-day operations of the office and supporting the executive team. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and interpersonal skills. You will be responsible for managing office systems, coordinating schedules, handling correspondence, and ensuring a welcoming and efficient work environment.
Key Responsibilities:
Key Responsibilities:
- Managing the reception area and greeting visitors.
- Handling incoming and outgoing correspondence, including emails, calls, and mail.
- Coordinating meeting schedules, appointments, and travel arrangements for executives.
- Preparing reports, presentations, and other documents as required.
- Maintaining office supplies inventory and managing vendor relationships.
- Organizing and maintaining filing systems, both physical and digital.
- Assisting with event planning and execution.
- Providing administrative support to various departments as needed.
- Implementing and maintaining office policies and procedures.
- Ensuring the office environment is tidy, organized, and conducive to productivity.
- A High School Diploma or equivalent is required; an Associate's or Bachelor's degree in a relevant field is a plus.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent organizational and time management skills with the ability to multitask.
- Strong written and verbal communication skills.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Experience in executive support is highly desirable.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator - Executive Support
00100 Ongata Rongai, Rift Valley
KES70000 Annually
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Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator with strong executive support experience to join their dynamic team in **Ongata Rongai, Kajiado, KE**. This role is crucial for ensuring the smooth and efficient operation of the office and providing comprehensive administrative assistance to senior management. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and possessing excellent communication and interpersonal skills. Responsibilities will include managing calendars, scheduling meetings, making travel arrangements, preparing reports and presentations, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for maintaining office supplies, managing petty cash, coordinating office events, and ensuring that office policies and procedures are followed. A key part of this role involves streamlining administrative processes, implementing new systems where necessary, and ensuring a professional and welcoming environment for all visitors and staff. The successful applicant will be proficient in office software, exhibit meticulous attention to detail, and be capable of working independently with minimal supervision. This is an exciting opportunity to contribute significantly to a growing organization and to develop your career in a supportive and challenging setting. The ability to anticipate needs and proactively address potential issues is highly valued. If you are a motivated individual with a passion for administration and a desire to make a tangible impact, we encourage you to apply. The work environment is collaborative, and opportunities for professional development are available. We are committed to fostering a diverse and inclusive workplace and welcome applications from all qualified individuals.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator - Executive Support
80200 Shella
KES2800000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support within a fully remote setting. This role is critical in ensuring the smooth and efficient operation of daily administrative functions, enabling our executives to focus on strategic initiatives. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and meeting minutes. Your duties will include handling correspondence, managing incoming and outgoing communications, and serving as a primary point of contact for internal and external stakeholders. Maintaining confidential files, organizing digital documents, and managing databases will also be key responsibilities. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues before they arise. Strong proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are vital for effective remote interaction. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks and managing multiple projects simultaneously. A minimum of 3 years of experience in an administrative support role, preferably supporting senior management or executives, is required. A Bachelor's degree in Business Administration or a related field is advantageous. If you are a dependable, resourceful, and highly motivated individual looking to contribute to a dynamic team in a fully remote capacity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Remote Support
90100 Mangu
KES80000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic startup in the logistics sector, is seeking an organized and proactive Office Manager to oversee the smooth operation of their main administrative hub. This role is a foundational position within the company, ensuring that the day-to-day administrative functions run efficiently and effectively. The Office Manager will be responsible for managing office supplies, coordinating meetings and appointments, handling correspondence, overseeing the maintenance of office facilities, and providing general administrative support to the management team. A key aspect of this role will be streamlining administrative processes and implementing best practices to enhance productivity. The ideal candidate will possess a diploma or degree in Business Administration, Office Management, or a related field, with at least 3-5 years of experience in a similar administrative or office management role. Exceptional organizational skills, attention to detail, and strong time management abilities are essential. Excellent written and verbal communication skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with office equipment are required. The ability to multitask and prioritize effectively in a fast-paced environment is crucial. Experience with vendor management and basic bookkeeping is a plus. This role requires a hands-on individual who can take initiative, solve problems independently, and contribute to a positive and professional office environment in Machakos, Kenya . We are looking for someone who is reliable, dedicated, and committed to supporting the company's growth through efficient administrative operations.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager - Remote Support
90100 Mangu
KES70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a growing organization focused on efficiency and productivity, is seeking a highly organized and proactive Office Manager to provide essential administrative support. This position is fully remote, allowing you the flexibility to manage operations from your preferred workspace. You will be responsible for ensuring the smooth day-to-day running of the administrative functions, supporting team members, and maintaining efficient organizational systems. If you excel at multitasking, possess excellent communication skills, and are adept at using digital tools, this role offers a rewarding opportunity.
Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to the operational success of our client while enjoying the benefits of a fully remote work arrangement. Become a key player in keeping our client's operations running smoothly.
Responsibilities:
- Manage and organize digital filing systems and document control.
- Coordinate virtual meetings, including scheduling, preparing agendas, and taking minutes.
- Manage email correspondence and prioritize communications for the management team.
- Assist with travel arrangements and expense reporting for remote team members.
- Maintain and update company databases and contact lists.
- Procure and manage office supplies and equipment (for remote workers).
- Onboard new remote employees, ensuring they have the necessary resources and information.
- Provide general administrative support to various departments as needed.
- Handle inquiries from clients and internal stakeholders professionally.
- Implement and improve administrative processes for greater efficiency.
- Liaise with vendors and service providers.
- Assist with event planning for virtual team gatherings or client interactions.
- Maintain an organized and accessible digital environment for all team members.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience in an administrative, office management, or executive assistant role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Google Meet, Microsoft Teams).
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision and manage multiple priorities.
- Strong problem-solving abilities and a proactive approach to tasks.
- Discretion and ability to handle confidential information.
- Comfortable working in a fully remote environment with a reliable internet connection.
- Candidates residing in or near Machakos, Machakos, KE are encouraged to apply, but the role is strictly remote.
This is an excellent opportunity to contribute to the operational success of our client while enjoying the benefits of a fully remote work arrangement. Become a key player in keeping our client's operations running smoothly.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Administrator - Executive Support
50101 Tuwan
KES250000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide comprehensive executive support and manage various administrative functions from a remote location. This role is crucial for ensuring the smooth and efficient operation of our virtual office environment. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling correspondence for senior management. Exceptional communication skills, discretion, and a strong attention to detail are essential. You will also be involved in organizing virtual team events, managing office supplies inventory remotely, and assisting with special projects. The ideal candidate is a self-starter, adept at multitasking, and possesses excellent problem-solving abilities, thriving in an independent, remote setting.
Key responsibilities include:
The ideal candidate will have a High School Diploma or equivalent, with at least 3 years of experience in an administrative or executive assistant role, preferably in a remote capacity. Proven experience managing calendars, coordinating travel, and preparing professional documents is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) are required. Excellent organizational, time management, and multitasking skills are critical for success in this role. You must possess strong written and verbal communication skills, with a keen eye for detail and accuracy. Discretion and the ability to handle confidential information with professionalism are paramount. As this is a fully remote position, exceptional self-discipline, proactivity, and the ability to work independently with minimal supervision are essential. A reliable internet connection and a dedicated workspace are necessary. This is an excellent opportunity for an organized and resourceful individual to provide essential support and contribute to the efficiency of a dynamic remote team.
Key responsibilities include:
- Managing complex calendars and scheduling appointments for executives.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing documents, presentations, and reports.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Organizing and facilitating virtual meetings and events.
- Managing and maintaining digital filing systems and databases.
- Acting as a liaison between executives and internal/external stakeholders.
- Conducting research and compiling information for various projects.
- Assisting with budget tracking and expense report preparation.
- Managing remote office supplies and equipment needs.
- Implementing and improving administrative processes for a remote workforce.
- Ensuring confidentiality and discretion in handling sensitive information.
- Providing general administrative support to the team as needed.
- Troubleshooting basic IT issues for remote staff.
The ideal candidate will have a High School Diploma or equivalent, with at least 3 years of experience in an administrative or executive assistant role, preferably in a remote capacity. Proven experience managing calendars, coordinating travel, and preparing professional documents is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) are required. Excellent organizational, time management, and multitasking skills are critical for success in this role. You must possess strong written and verbal communication skills, with a keen eye for detail and accuracy. Discretion and the ability to handle confidential information with professionalism are paramount. As this is a fully remote position, exceptional self-discipline, proactivity, and the ability to work independently with minimal supervision are essential. A reliable internet connection and a dedicated workspace are necessary. This is an excellent opportunity for an organized and resourceful individual to provide essential support and contribute to the efficiency of a dynamic remote team.
This advertiser has chosen not to accept applicants from your region.
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6
Lead Office Administrator - Executive Support
20200 Kapsuser
KES850000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious legal firm, is seeking a highly organized and proactive Lead Office Administrator to provide comprehensive executive support and manage day-to-day office operations. This is a crucial on-site role that requires exceptional attention to detail and a professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and acting as the primary point of contact for executives and clients. Your duties will include screening calls and emails, organizing meetings and events, managing office supplies and equipment, and overseeing administrative staff. The ideal candidate will have a strong understanding of office management principles and excellent time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with legal terminology and document management systems. You must possess outstanding communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. Confidentiality and discretion are paramount in this role. We are looking for a reliable and resourceful individual who can anticipate needs and proactively resolve issues. A minimum of 5 years of experience in an administrative or executive assistant role, preferably within a legal or professional services environment, is required. A Bachelor's degree in Business Administration or a related field is a plus. This position offers a stable and engaging work environment where you can make a significant impact on the efficiency and smooth functioning of a busy legal practice.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Administrator & Operations Support
30200 Tuwan
KES75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide comprehensive administrative and operational support. This is a fully remote position, allowing you to manage office functions and support teams from your home office anywhere in Kenya. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling meetings, maintaining records, and assisting with various operational projects. The ideal candidate is detail-oriented, efficient, and possesses excellent communication and organizational skills.
Responsibilities:
Responsibilities:
- Manage and respond to incoming communications (emails, calls) in a timely and professional manner.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements.
- Maintain and organize digital files, records, and databases.
- Prepare reports, presentations, and correspondence.
- Assist with the onboarding and offboarding processes for new and departing employees.
- Manage office supplies inventory and order necessary resources.
- Provide general administrative support to various departments as needed.
- Assist in the planning and execution of virtual company events or initiatives.
- Handle basic bookkeeping and expense report processing.
- Ensure the smooth day-to-day operation of administrative functions.
- Maintain confidentiality and handle sensitive information with discretion.
- Troubleshoot minor technical issues or escalate them to the appropriate support teams.
- High school diploma or equivalent; an Associate's or Bachelor's degree is an advantage.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to work independently, manage multiple tasks simultaneously, and meet deadlines in a remote environment.
- Proactive problem-solver with a resourceful attitude.
- Familiarity with cloud-based file storage and collaboration tools.
This advertiser has chosen not to accept applicants from your region.
8
Senior Office Manager - Executive Support
40100 Kisumu
KES450000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client, a dynamic and rapidly growing tech startup, is seeking a highly organized and proactive Senior Office Manager to provide comprehensive administrative and executive support within their fully remote operational structure. This pivotal role involves managing the seamless functioning of remote operations, supporting senior leadership, and implementing efficient administrative processes. You will be responsible for coordinating calendars, managing travel arrangements, organizing virtual meetings, overseeing office supplies distribution, and serving as a key liaison between different departments and external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, superior communication abilities, and a proven track record of success in high-paced environments.
Responsibilities:
Responsibilities:
- Manage and optimize the day-to-day operations of a fully remote office environment.
- Provide high-level administrative and executive support to senior management, including complex calendar management and travel coordination.
- Organize and facilitate virtual meetings, ensuring smooth execution and follow-up.
- Develop and implement efficient administrative processes and systems.
- Manage communication flow and serve as a point of contact for internal and external inquiries.
- Oversee procurement and distribution of office supplies and equipment to remote employees.
- Assist with onboarding new remote team members from an administrative perspective.
- Maintain organized digital filing systems and databases.
- Support project management activities as needed.
- Contribute to fostering a positive and productive remote work culture.
- Handle confidential information with the utmost discretion.
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 6 years of experience in office management, executive assistance, or administrative roles, preferably within a tech or startup environment.
- Proven experience supporting senior leadership in a complex organization.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Proficiency in virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) and office productivity suites (e.g., Google Workspace, Microsoft Office).
- Excellent written and verbal communication skills.
- Discretion and professionalism in handling sensitive information.
- Proactive problem-solver with a can-do attitude.
- Ability to thrive in a fast-paced, fully remote work setting.
This advertiser has chosen not to accept applicants from your region.
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