43 Service Planning jobs in Kenya
Administrative Support Coordinator
20100 Mwembe
KES60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Support Specialist
01002 Njiru Village
KES45000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Support Specialist to provide comprehensive support to their executive team. This fully remote position is crucial for maintaining the smooth day-to-day operations of the organization. You will manage a variety of administrative tasks, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses exceptional organizational and time management skills, with a keen eye for detail. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills are required, along with a proactive and resourceful approach to problem-solving. You must be adaptable, able to multitask effectively, and maintain a high level of professionalism in a remote work environment. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility and convenience of a remote role. We are looking for a motivated individual who is passionate about providing top-tier administrative support and driving efficiency. Join us to be an integral part of our client's success from anywhere.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Remote Support
20101 Naivasha, Rift Valley
KES75000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth day-to-day operations of the office by managing administrative tasks, coordinating schedules, and facilitating communication. You will be responsible for a variety of duties, including managing correspondence, scheduling appointments, preparing documents, and providing general administrative assistance to the team. This position offers a fantastic opportunity to work from home, contributing to the company’s productivity and success while enjoying a flexible work arrangement. The ideal candidate is proactive, detail-oriented, and adept at using virtual tools to manage workload effectively.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize electronic filing systems, ensuring easy retrieval of documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Maintain calendars and manage correspondence for assigned team members.
- Conduct research and compile information for various projects and reports.
- Provide general administrative support and assistance to the team as needed.
- Assist with event planning and coordination for virtual or in-person meetings.
- Manage office supplies and coordinate with vendors for necessary resources.
- Ensure adherence to company policies and procedures in all administrative tasks.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional written and verbal communication skills.
- Ability to multitask, prioritize tasks, and manage workload effectively in a remote setting.
- High attention to detail and accuracy.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task completion.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
00100 Abothuguchi West
KES55000 month
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical in ensuring the smooth operation of executive functions, allowing our leaders to focus on strategic initiatives. You will manage calendars, coordinate meetings, handle communications, and prepare essential documents, all from the convenience of your home office. The ideal candidate is a meticulous professional with exceptional time management and communication skills, adept at navigating a virtual work environment.
Key Responsibilities:
The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably in a remote setting. Minimum of 3-5 years of experience supporting senior-level executives is required. Excellent proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills are paramount. Exceptional organizational and time-management abilities, with the capacity to multitask effectively, are crucial. A keen eye for detail and a commitment to accuracy are non-negotiable. Candidates should be self-motivated, resourceful, and possess excellent problem-solving skills. Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly desirable. This fully remote position requires a reliable internet connection and a dedicated workspace.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Organize and maintain digital files and records with meticulous attention to detail.
- Prepare reports, memos, letters, and other documents as required.
- Assist with travel arrangements, including booking flights, accommodations, and transportation.
- Conduct research and compile information for various projects and initiatives.
- Manage expense reporting and assist with budget tracking for executive office.
- Act as a liaison between executives and internal/external stakeholders.
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
- Handle confidential information with the utmost discretion.
- Provide logistical support for virtual events and conferences.
- Anticipate the needs of executives and proactively address them.
- Maintain office supplies inventory and manage equipment maintenance.
- Develop and implement efficient administrative processes and systems.
The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably in a remote setting. Minimum of 3-5 years of experience supporting senior-level executives is required. Excellent proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills are paramount. Exceptional organizational and time-management abilities, with the capacity to multitask effectively, are crucial. A keen eye for detail and a commitment to accuracy are non-negotiable. Candidates should be self-motivated, resourceful, and possess excellent problem-solving skills. Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly desirable. This fully remote position requires a reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
80201 Nairobi, Nairobi
KES50000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
WhatJobs is seeking a highly organized and proactive Remote Administrative Assistant to provide executive support for our client. This is a fully remote position, allowing you to manage administrative tasks and support senior management from your home office. You will be responsible for managing calendars, coordinating meetings, handling correspondence, and preparing documents and presentations. The ideal candidate is detail-oriented, efficient, and possesses excellent communication and organizational skills.
Key responsibilities include scheduling and managing executive calendars, arranging travel, and preparing expense reports. You will screen and prioritize incoming communications, acting as a gatekeeper for executive time. This role requires strong proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will be expected to manage confidential information with discretion and maintain a high level of professionalism. The ability to anticipate needs, proactively solve problems, and manage multiple tasks simultaneously in a remote setting is crucial. You will also assist with ad-hoc projects, conduct research, and prepare meeting minutes.
Key Responsibilities:
Qualifications:
Key responsibilities include scheduling and managing executive calendars, arranging travel, and preparing expense reports. You will screen and prioritize incoming communications, acting as a gatekeeper for executive time. This role requires strong proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will be expected to manage confidential information with discretion and maintain a high level of professionalism. The ability to anticipate needs, proactively solve problems, and manage multiple tasks simultaneously in a remote setting is crucial. You will also assist with ad-hoc projects, conduct research, and prepare meeting minutes.
Key Responsibilities:
- Manage and coordinate executive calendars and appointments.
- Schedule and organize virtual meetings and conference calls.
- Handle incoming and outgoing correspondence (emails, phone calls).
- Prepare documents, reports, and presentations.
- Arrange travel and accommodation, and process expense reports.
- Screen communications and prioritize urgent matters.
- Maintain electronic and physical filing systems.
- Conduct research and compile information as needed.
- Manage confidential information with discretion.
- Provide general administrative support to the executive team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an administrative assistant or executive assistant.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently and maintain confidentiality.
- Strong problem-solving abilities and attention to detail.
- Experience with virtual collaboration tools (e.g., Zoom, Teams).
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
30100 Gathiruini
KES90000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote role, offering the flexibility to work from your home office. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and performing various administrative tasks to ensure the smooth functioning of executive operations. Your duties will include managing calendars, booking travel arrangements, preparing reports and presentations, and maintaining organized filing systems. You will serve as a key point of contact, liaising with internal teams and external stakeholders on behalf of executives. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a high level of discretion. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace), virtual communication tools, and project management software is essential. Strong written and verbal communication skills, along with the ability to multitask and prioritize effectively in a remote setting, are critical. We are seeking an individual who is reliable, resourceful, and committed to providing top-tier administrative support to busy executives. This role offers the opportunity to contribute significantly to the efficiency and productivity of our client's leadership team, supporting operations from **Mlolongo, Machakos, KE** and beyond.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and organize virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents.
- Arrange domestic and international travel logistics.
- Maintain organized electronic and physical filing systems.
- Conduct research and compile information as needed.
- Manage expense reporting and invoicing.
- Act as a liaison between executives and internal/external contacts.
- Provide general administrative support and anticipate executive needs.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Proven ability to work independently and proactively.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Officer - Executive Support
50100 Bungoma, Western
KES250000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly professional and efficient Senior Administrative Officer to provide executive support in a fully remote setting. You will manage complex calendars, coordinate meetings and travel arrangements, and handle confidential correspondence for senior leadership. This role requires exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues. You will be responsible for preparing reports, presentations, and other documents, as well as managing information flow and ensuring smooth communication. The ideal candidate will have extensive experience supporting C-suite executives in a fast-paced environment, preferably with remote work experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. Strong communication and interpersonal skills are required to interact effectively with internal and external stakeholders at all levels. You must be discreet, trustworthy, and capable of handling sensitive information with the utmost confidentiality. This is an excellent opportunity to contribute to the efficiency and effectiveness of our executive team from the comfort of your home office. We seek an individual who is adaptable, resourceful, and committed to providing high-level administrative support.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
00100 Abothuguchi West
KES120000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for an individual with exceptional organizational skills and a commitment to providing high-level administrative assistance. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. Your ability to anticipate needs, manage priorities effectively, and communicate professionally with internal and external stakeholders is crucial. Key responsibilities include managing email correspondence, organizing virtual meetings, preparing agendas and minutes, and conducting research. The ideal candidate will be proficient in office productivity software, including word processing, spreadsheets, and presentation software. Excellent time management, problem-solving skills, and a discreet approach to handling sensitive information are essential. You must be a self-starter, able to work independently, and maintain a high level of efficiency and accuracy in a remote work environment. This role requires excellent interpersonal skills and a strong understanding of business etiquette to support senior executives effectively.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and gather information as needed for reports and projects.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage expense reports and assist with budget tracking.
- Provide general administrative support, such as filing, organizing documents, and data entry.
- Act as a liaison between executives and internal/external contacts.
- Proactively identify and address potential issues before they arise.
- Maintain organized digital and physical filing systems.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience providing administrative support, preferably to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and ability to handle confidential information.
- Proactive attitude and strong problem-solving skills.
- Ability to work independently and manage workload in a remote environment.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
30100 Moiben
KES150000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is perfect for a meticulous individual who thrives in a remote work environment and excels at managing schedules, communications, and administrative tasks with precision. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, and handling travel arrangements for senior executives. A key aspect of this role involves anticipating needs, proactively resolving issues, and ensuring the smooth day-to-day operations of the executives you support. Excellent communication skills, discretion, and a professional demeanor are paramount. You will be expected to manage incoming communications, screen calls, and respond to inquiries on behalf of executives. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is essential. The ideal candidate will have strong organizational skills, the ability to multitask effectively, and a keen eye for detail. You must be self-motivated, resourceful, and capable of working independently with minimal supervision in a remote setting. This position requires a commitment to confidentiality and the ability to handle sensitive information with the utmost discretion. You will serve as a key point of contact and representative for the executives, requiring a polished and professional approach at all times. This is an excellent opportunity to provide critical support to leadership and gain valuable experience within a dynamic organization, all while enjoying the benefits of a remote work arrangement. We are looking for an individual who is adaptable, efficient, and committed to delivering high-quality administrative support.
This advertiser has chosen not to accept applicants from your region.
9