1,619 Pa To Ceo jobs in Kenya
Administrative Support Assistant
KES1200000 - KES2400000 Y
Metrics Management
Posted today
Job Viewed
Job Description
Job Title – Assistant Admin
Location:
Gitaru, Kikuyu Area, Kiambu County, Kenya
Application Deadline:
18
th
September 2025
Start Date:
Immediate
Our client is a fast-growing Internet Service Provider (ISP) based in Kiambu County. With a dedicated technical team and an expanding customer base, they are committed to delivering reliable internet solutions, maintaining operational efficiency, and providing exceptional customer service.
We are looking for a proactive and detail-oriented
Assistant Admin
to join their team. The ideal candidate will support daily operations, manage documentation, coordinate internal communications and assist with logistics and customer interactions to ensure smooth and efficient business operations.
Key Responsibilities
· Manage and update internal documents including client records and service request logs.
· Schedule meetings, appointments, and maintain team calendars.
· Handle incoming communication—calls, emails, and correspondence.
· Maintain organized filing systems (digital and physical).
· Support data entry and generate reports using Microsoft Excel.
· Assist with CRM updates and cross-team coordination.
· Track technician schedules and provide administrative support to the technical team.
· Coordinate follow-ups on service tickets and support customer communication.
Qualifications & Requirements
· Diploma in Business Administration, Office Management, IT, or a related field.
· Minimum 1 year of administrative or office support experience.
· Proficiency in
Microsoft Excel
—including data entry, formulas, and formatting.
· Experience with CRM systems (e.g., Zoho, HubSpot, Salesforce) is essential.
· Excellent organization and time management skills.
· Strong communication skills—written and verbal.
· High level of accuracy and attention to detail.
· Ability to multitask and work with minimal supervision.
· Residing in or near Kiambu County (or willing to relocate).
How to Apply
If you meet the above qualifications and are ready to join a fast-growing ISP, send your
CV and a brief cover letter
to
with the subject line:
"Application –Assistant Admin"
Deadline:
18
th
September 2025
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0
Administrative Support Officer
40200 Abothuguchi West
KES50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Support Officer to provide comprehensive administrative assistance. This is a fully remote position, allowing you to manage a wide range of administrative tasks and support our team members from anywhere. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. Your duties will include maintaining organized filing systems, managing office supplies inventory, and acting as a point of contact for internal and external inquiries. You will also be tasked with assisting with data entry, document management, and other administrative projects as needed. The ideal candidate will possess excellent communication, organizational, and time management skills. Proficiency with standard office software, including word processing, spreadsheets, and presentation software, is required. Previous experience in an administrative or secretarial role is highly desirable. You must be a proactive self-starter, capable of working independently and prioritizing tasks effectively in a remote environment. Discretion and the ability to handle confidential information are essential. This is an excellent opportunity to contribute to the smooth functioning of our organization by providing essential administrative support. You will play a key role in ensuring that our day-to-day operations run efficiently, allowing our team to focus on their core responsibilities. We are looking for a reliable and adaptable individual with a strong work ethic and a commitment to providing high-quality administrative services. The flexibility of this remote role allows for a great work-life balance while making a tangible contribution to our team's productivity.
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1
Executive Assistant - Remote Administrative Support Specialist
80100 Shella
KES180000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote administrative support. This role is essential in ensuring the smooth and efficient operation of executive functions within a fast-paced, virtual environment. The successful candidate will manage a wide range of administrative tasks, acting as a key point of contact and gatekeeper for senior management. Responsibilities include complex calendar management, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing expense reports. You will be expected to handle confidential information with discretion and maintain meticulous records. This role requires exceptional communication skills, both written and verbal, as you will liaise with internal teams, external partners, and clients. You will be responsible for preparing presentations, reports, and other documents, ensuring accuracy and professionalism. Key duties involve screening incoming communications, prioritizing requests, and proactively addressing issues before they escalate. The Executive Assistant will also assist with project management tasks, track action items, and follow up to ensure timely completion. Experience with office management software and virtual collaboration tools is vital. The ability to anticipate needs, demonstrate initiative, and maintain a positive attitude in a remote setting is paramount. A strong understanding of business etiquette and professional conduct is expected. We are looking for a candidate with proven experience as an Executive Assistant or a similar administrative role, ideally supporting C-level executives. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent experience will be considered. Excellent organizational and time-management skills are non-negotiable, as is a high level of proficiency in Microsoft Office Suite or Google Workspace. This is a fully remote position, offering the flexibility to work from home while contributing significantly to the executive team's success. You must possess a reliable internet connection and a dedicated, professional workspace. The ideal candidate is a problem-solver who thrives in an independent work environment and is adept at navigating the nuances of virtual communication. This is a fantastic opportunity to leverage your administrative prowess in a dynamic and evolving remote workplace. You will be an integral part of ensuring our executives can focus on strategic initiatives, supported by seamless administrative operations. If you are a proactive, self-starter with a passion for supporting leadership, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Remote Operations Manager - Administrative Support
90200 Gathiruini
KES280000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a proactive and detail-oriented Operations Manager to oversee and optimize administrative processes. This is a fully remote position, allowing you to manage operations from any location. The ideal candidate will be adept at streamlining workflows, managing resources efficiently, and ensuring the smooth execution of day-to-day administrative functions. You will be responsible for implementing best practices, leading support teams, and driving continuous improvement in operational effectiveness.
Key Responsibilities:
Qualifications:
This fully remote Operations Manager role offers a competitive salary, benefits package, and the opportunity to make a significant impact on operational efficiency.
Key Responsibilities:
- Oversee and manage daily administrative operations, ensuring efficiency and effectiveness.
- Develop, implement, and refine operational procedures and policies to enhance productivity.
- Manage and supervise administrative staff, providing guidance, training, and performance feedback.
- Coordinate with various departments to ensure seamless interdepartmental communication and workflow.
- Manage vendor relationships and oversee procurement processes for office supplies and services.
- Develop and manage operational budgets, tracking expenses and identifying cost-saving opportunities.
- Implement and maintain systems for record-keeping, data management, and information retrieval.
- Ensure compliance with relevant regulations and company policies.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Manage and resolve operational issues and conflicts that may arise.
- Prepare regular reports on operational performance, key metrics, and team progress for senior management.
- Utilize project management skills to oversee special administrative projects.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in operations management or a related administrative leadership role.
- Proven experience in process improvement and workflow optimization.
- Strong understanding of administrative best practices and office management principles.
- Excellent leadership, team management, and motivational skills.
- Proficiency in project management tools and methodologies.
- Strong organizational, time management, and multitasking abilities.
- Excellent problem-solving and decision-making skills.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various administrative software.
- Ability to work independently and manage a remote team effectively.
This fully remote Operations Manager role offers a competitive salary, benefits package, and the opportunity to make a significant impact on operational efficiency.
This advertiser has chosen not to accept applicants from your region.
3
Remote Operations Manager - Administrative Support
30100 Tuwan
KES95000 Monthly
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative functions for a growing organization. This is a pivotal role demanding exceptional leadership, meticulous attention to detail, and the ability to manage diverse operational tasks from a remote setting. You will be responsible for ensuring the smooth day-to-day running of administrative processes, including managing digital workflows, coordinating virtual teams, and optimizing operational efficiency. Your duties will encompass developing and implementing administrative policies and procedures, managing vendor relationships remotely, overseeing budget adherence for administrative expenses, and ensuring compliance with relevant regulations.
You will play a key role in managing the company's digital infrastructure and tools, including CRM systems, project management software, and communication platforms. This involves ensuring these tools are used effectively, providing training to staff, and identifying opportunities for technological enhancements. Furthermore, you will lead a remote administrative team, providing guidance, setting performance goals, and fostering a collaborative and productive work environment. This includes recruitment, onboarding, and performance management of administrative staff. You will also be responsible for coordinating cross-departmental projects and initiatives, ensuring timely execution and clear communication across all stakeholders.
The ideal candidate possesses a proven track record in operations management or senior administrative roles, preferably in a remote or hybrid setting. Strong analytical and problem-solving skills are essential, along with the ability to anticipate needs and proactively address challenges. Excellent communication and interpersonal skills are paramount, as you will be interacting with employees at all levels, external partners, and stakeholders. Proficiency in a wide range of office software, project management tools, and virtual collaboration platforms is required. You must be highly self-motivated, capable of prioritizing tasks effectively, and committed to maintaining a high standard of operational excellence in a virtual environment. This role offers an excellent opportunity for an experienced manager to drive efficiency and support strategic growth from a flexible, remote location. The ability to adapt to changing priorities and to lead with a positive, can-do attitude is highly valued.
Responsibilities:
You will play a key role in managing the company's digital infrastructure and tools, including CRM systems, project management software, and communication platforms. This involves ensuring these tools are used effectively, providing training to staff, and identifying opportunities for technological enhancements. Furthermore, you will lead a remote administrative team, providing guidance, setting performance goals, and fostering a collaborative and productive work environment. This includes recruitment, onboarding, and performance management of administrative staff. You will also be responsible for coordinating cross-departmental projects and initiatives, ensuring timely execution and clear communication across all stakeholders.
The ideal candidate possesses a proven track record in operations management or senior administrative roles, preferably in a remote or hybrid setting. Strong analytical and problem-solving skills are essential, along with the ability to anticipate needs and proactively address challenges. Excellent communication and interpersonal skills are paramount, as you will be interacting with employees at all levels, external partners, and stakeholders. Proficiency in a wide range of office software, project management tools, and virtual collaboration platforms is required. You must be highly self-motivated, capable of prioritizing tasks effectively, and committed to maintaining a high standard of operational excellence in a virtual environment. This role offers an excellent opportunity for an experienced manager to drive efficiency and support strategic growth from a flexible, remote location. The ability to adapt to changing priorities and to lead with a positive, can-do attitude is highly valued.
Responsibilities:
- Oversee and manage all remote administrative operations and processes.
- Develop, implement, and enforce administrative policies and procedures.
- Manage and optimize digital workflows, including CRM and project management systems.
- Lead, mentor, and manage a remote team of administrative staff.
- Oversee administrative budgets and manage vendor relationships.
- Coordinate cross-functional projects and ensure timely completion.
- Ensure compliance with relevant legal and regulatory requirements.
- Enhance operational efficiency and implement cost-saving measures.
- Facilitate effective communication and collaboration among remote teams.
- Manage the procurement and maintenance of office supplies and equipment virtually.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in operations management or senior administrative leadership.
- Proven experience managing remote teams and virtual operations.
- Proficiency in project management software (e.g., Asana, Trello), CRM systems, and MS Office Suite.
- Strong understanding of business processes, financial management, and HR principles.
- Excellent leadership, communication, and interpersonal skills.
- Exceptional organizational, time management, and problem-solving abilities.
- Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Experience with process improvement methodologies (e.g., Lean, Six Sigma) is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Executive Support
90110 Gathiruini
KES45000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide executive support. This hybrid role, based in **Mlolongo, Machakos, KE**, combines the flexibility of remote work with essential in-office collaboration. You will be responsible for managing calendars, coordinating meetings, preparing documents, and handling various administrative tasks to ensure the smooth operation of the executive office. The ideal candidate is detail-oriented, possesses excellent communication skills, and can manage multiple priorities efficiently.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars and scheduling appointments for executives.
- Coordinating and preparing for internal and external meetings, including booking rooms and arranging catering.
- Preparing meeting agendas, taking minutes, and distributing action items.
- Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
- Preparing reports, presentations, and other documents as required.
- Arranging travel logistics, including flights, accommodation, and ground transportation.
- Maintaining organized filing systems, both physical and digital.
- Conducting research and gathering information for various projects.
- Assisting with expense reporting and invoice processing.
- Providing general administrative support to the executive team.
- Acting as a liaison between the executive team and other departments or external contacts.
- Managing office supplies and equipment.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Executive Support
00100 Abothuguchi West
KES60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a reputable financial services firm based in the bustling city of Nairobi, Nairobi, KE , is seeking a highly organized and proactive Administrative Assistant to provide executive support. This is a full-time, hybrid position, blending remote work flexibility with essential in-office collaboration. As an Administrative Assistant, you will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and preparing essential documents. Your responsibilities will include gatekeeping communications, managing correspondence, making travel arrangements, and maintaining confidential records with utmost discretion. You will also be responsible for organizing and preparing for board meetings, internal staff meetings, and client presentations, which may involve preparing agendas, taking minutes, and following up on action items. A key aspect of this role involves liaising with internal departments and external stakeholders, requiring excellent interpersonal and professional communication skills. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is a must. The ideal candidate will possess a keen eye for detail, exceptional organizational abilities, and the capacity to multitask effectively in a fast-paced environment. Prior experience in an administrative support role, preferably supporting senior management, is highly preferred. A proactive approach to problem-solving and the ability to anticipate needs are essential qualities we are looking for. This role offers a fantastic opportunity to gain exposure to executive-level operations within a dynamic industry, contributing to the success of key decision-makers.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant - Executive Support
90100 Mangu
KES85000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Remote Support
30200 Tuwan
KES400000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring excellent communication and organizational skills to manage the demands of supporting executives from a distance. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing meeting materials, and handling correspondence. The ideal candidate will be adept at anticipating needs, problem-solving independently, and maintaining confidentiality. Key responsibilities include managing executive communications, preparing reports and presentations, organizing virtual events, and handling expense reporting. You will act as a gatekeeper and liaison between executives and other internal and external stakeholders, ensuring smooth operations and efficient information flow. This role demands a high level of professionalism, discretion, and attention to detail. Proficiency in various office productivity software and virtual collaboration tools is essential. We seek an individual who can thrive in a fast-paced, dynamic remote work environment and demonstrate exceptional administrative capabilities. Your ability to multitask, prioritize effectively, and maintain a positive attitude under pressure will be crucial for success.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Organize and manage logistics for virtual meetings, conferences, and events.
- Handle incoming communications, including emails and phone calls, with professionalism and efficiency.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expense reports and process invoices.
- Conduct research and gather information as needed for executive projects.
- Maintain confidential files and records with utmost discretion.
- Anticipate executive needs and proactively address potential issues.
- A Bachelor's degree or equivalent experience in Business Administration or a related field.
- A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion and confidentiality.
- Ability to work independently, prioritize effectively, and manage multiple tasks in a remote setting.
- Proactive problem-solving skills and a detail-oriented approach.
This advertiser has chosen not to accept applicants from your region.
8