422 Pa To Ceo jobs in Kenya
Administrative Support Coordinator
20100 Mwembe
KES60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Support Specialist
01002 Njiru Village
KES45000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Support Specialist to provide comprehensive support to their executive team. This fully remote position is crucial for maintaining the smooth day-to-day operations of the organization. You will manage a variety of administrative tasks, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses exceptional organizational and time management skills, with a keen eye for detail. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills are required, along with a proactive and resourceful approach to problem-solving. You must be adaptable, able to multitask effectively, and maintain a high level of professionalism in a remote work environment. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility and convenience of a remote role. We are looking for a motivated individual who is passionate about providing top-tier administrative support and driving efficiency. Join us to be an integral part of our client's success from anywhere.
This advertiser has chosen not to accept applicants from your region.
1
Admin/Front Office Executive
Nairobi, Nairobi
XINDA ACCOUNTING FIRM
Posted 1 day ago
Job Viewed
Job Description
emale candidates preferred
br>Proficient in Microsoft Excel (formulas, data entry, formatting, basic reporting)
Strong communication skills in English (and local language if applicable)
Organized, punctual, and well-groomed
Welcome and assist clients, visitors, and staff courteously and professionally
Answer and direct incoming phone calls; take messages and handle inquiries
Maintain and organize the reception area
Use Microsoft Excel to manage and update logs, reports, attendance, and records
Schedule appointments and manage meeting room bookings
Handle courier dispatch/receipts and incoming mail
Provide administrative support to HR, accounts, or management as needed
Maintain visitor registers and ensure office protocols are followed
Ensure confidentiality and uphold a professional image of the organization
br>Proficient in Microsoft Excel (formulas, data entry, formatting, basic reporting)
Strong communication skills in English (and local language if applicable)
Organized, punctual, and well-groomed
Welcome and assist clients, visitors, and staff courteously and professionally
Answer and direct incoming phone calls; take messages and handle inquiries
Maintain and organize the reception area
Use Microsoft Excel to manage and update logs, reports, attendance, and records
Schedule appointments and manage meeting room bookings
Handle courier dispatch/receipts and incoming mail
Provide administrative support to HR, accounts, or management as needed
Maintain visitor registers and ensure office protocols are followed
Ensure confidentiality and uphold a professional image of the organization
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant - Remote Support
60100 Embu, Eastern
KES350000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role requires exceptional multitasking abilities, discretion, and a commitment to maintaining a high standard of efficiency. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting agendas and minutes, and handle confidential correspondence. Responsibilities also include preparing reports, presentations, and managing expense reimbursements. The ideal candidate will possess excellent communication and interpersonal skills, enabling seamless interaction with internal teams and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack) is essential. A keen eye for detail, strong organizational skills, and the ability to anticipate needs are paramount. You should be adept at managing multiple priorities in a fast-paced environment and demonstrate a proactive approach to problem-solving. Previous experience as an executive assistant, preferably supporting C-level executives, is required. A bachelor's degree in business administration or a related field is a plus. This role offers the opportunity to be an integral part of a dynamic team, providing crucial support to drive business success, all from the comfort of your home office. We value individuals who are reliable, discreet, and possess a strong work ethic.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
80201 Nairobi, Nairobi
KES50000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
WhatJobs is seeking a highly organized and proactive Remote Administrative Assistant to provide executive support for our client. This is a fully remote position, allowing you to manage administrative tasks and support senior management from your home office. You will be responsible for managing calendars, coordinating meetings, handling correspondence, and preparing documents and presentations. The ideal candidate is detail-oriented, efficient, and possesses excellent communication and organizational skills.
Key responsibilities include scheduling and managing executive calendars, arranging travel, and preparing expense reports. You will screen and prioritize incoming communications, acting as a gatekeeper for executive time. This role requires strong proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will be expected to manage confidential information with discretion and maintain a high level of professionalism. The ability to anticipate needs, proactively solve problems, and manage multiple tasks simultaneously in a remote setting is crucial. You will also assist with ad-hoc projects, conduct research, and prepare meeting minutes.
Key Responsibilities:
Qualifications:
Key responsibilities include scheduling and managing executive calendars, arranging travel, and preparing expense reports. You will screen and prioritize incoming communications, acting as a gatekeeper for executive time. This role requires strong proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will be expected to manage confidential information with discretion and maintain a high level of professionalism. The ability to anticipate needs, proactively solve problems, and manage multiple tasks simultaneously in a remote setting is crucial. You will also assist with ad-hoc projects, conduct research, and prepare meeting minutes.
Key Responsibilities:
- Manage and coordinate executive calendars and appointments.
- Schedule and organize virtual meetings and conference calls.
- Handle incoming and outgoing correspondence (emails, phone calls).
- Prepare documents, reports, and presentations.
- Arrange travel and accommodation, and process expense reports.
- Screen communications and prioritize urgent matters.
- Maintain electronic and physical filing systems.
- Conduct research and compile information as needed.
- Manage confidential information with discretion.
- Provide general administrative support to the executive team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an administrative assistant or executive assistant.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently and maintain confidentiality.
- Strong problem-solving abilities and attention to detail.
- Experience with virtual collaboration tools (e.g., Zoom, Teams).
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
30100 Gathiruini
KES90000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote role, offering the flexibility to work from your home office. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and performing various administrative tasks to ensure the smooth functioning of executive operations. Your duties will include managing calendars, booking travel arrangements, preparing reports and presentations, and maintaining organized filing systems. You will serve as a key point of contact, liaising with internal teams and external stakeholders on behalf of executives. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a high level of discretion. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace), virtual communication tools, and project management software is essential. Strong written and verbal communication skills, along with the ability to multitask and prioritize effectively in a remote setting, are critical. We are seeking an individual who is reliable, resourceful, and committed to providing top-tier administrative support to busy executives. This role offers the opportunity to contribute significantly to the efficiency and productivity of our client's leadership team, supporting operations from **Mlolongo, Machakos, KE** and beyond.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and organize virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents.
- Arrange domestic and international travel logistics.
- Maintain organized electronic and physical filing systems.
- Conduct research and compile information as needed.
- Manage expense reporting and invoicing.
- Act as a liaison between executives and internal/external contacts.
- Provide general administrative support and anticipate executive needs.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Proven ability to work independently and proactively.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
00100 Abothuguchi West
KES120000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for an individual with exceptional organizational skills and a commitment to providing high-level administrative assistance. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. Your ability to anticipate needs, manage priorities effectively, and communicate professionally with internal and external stakeholders is crucial. Key responsibilities include managing email correspondence, organizing virtual meetings, preparing agendas and minutes, and conducting research. The ideal candidate will be proficient in office productivity software, including word processing, spreadsheets, and presentation software. Excellent time management, problem-solving skills, and a discreet approach to handling sensitive information are essential. You must be a self-starter, able to work independently, and maintain a high level of efficiency and accuracy in a remote work environment. This role requires excellent interpersonal skills and a strong understanding of business etiquette to support senior executives effectively.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and gather information as needed for reports and projects.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage expense reports and assist with budget tracking.
- Provide general administrative support, such as filing, organizing documents, and data entry.
- Act as a liaison between executives and internal/external contacts.
- Proactively identify and address potential issues before they arise.
- Maintain organized digital and physical filing systems.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience providing administrative support, preferably to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and ability to handle confidential information.
- Proactive attitude and strong problem-solving skills.
- Ability to work independently and manage workload in a remote environment.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Executive Support
30100 Moiben
KES150000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is perfect for a meticulous individual who thrives in a remote work environment and excels at managing schedules, communications, and administrative tasks with precision. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, and handling travel arrangements for senior executives. A key aspect of this role involves anticipating needs, proactively resolving issues, and ensuring the smooth day-to-day operations of the executives you support. Excellent communication skills, discretion, and a professional demeanor are paramount. You will be expected to manage incoming communications, screen calls, and respond to inquiries on behalf of executives. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is essential. The ideal candidate will have strong organizational skills, the ability to multitask effectively, and a keen eye for detail. You must be self-motivated, resourceful, and capable of working independently with minimal supervision in a remote setting. This position requires a commitment to confidentiality and the ability to handle sensitive information with the utmost discretion. You will serve as a key point of contact and representative for the executives, requiring a polished and professional approach at all times. This is an excellent opportunity to provide critical support to leadership and gain valuable experience within a dynamic organization, all while enjoying the benefits of a remote work arrangement. We are looking for an individual who is adaptable, efficient, and committed to delivering high-quality administrative support.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
00200 Mumbuni
KES55000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client seeks a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from anywhere within Machakos. You will be instrumental in ensuring the smooth and efficient operation of the executive office by managing schedules, coordinating communications, and handling various administrative tasks. Key responsibilities include managing complex calendars, scheduling meetings across multiple time zones, preparing agendas and minutes, booking travel arrangements, processing expense reports, and maintaining organized digital filing systems. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong written and verbal communication skills are paramount, as you will be interacting with internal teams and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Experience with project management software is a plus. You should be proactive, possess excellent problem-solving abilities, and demonstrate a high level of discretion and confidentiality. This role is perfect for someone seeking a challenging and rewarding administrative career that offers the benefits of remote work. We value individuals who are reliable, efficient, and committed to providing exceptional support. If you are a self-starter with a keen eye for detail and a passion for administrative excellence, we encourage you to apply for this key remote role. Join our team and make a significant impact from day one.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare meeting materials, minutes, and action items.
- Handle incoming and outgoing correspondence, emails, and phone calls.
- Organize and maintain digital and physical filing systems.
- Process expense reports and manage reimbursements.
- Assist with special projects and event coordination as needed.
- Provide general administrative support to the executive team.
- Proven experience as an Administrative Assistant or similar role.
- Excellent organizational and time-management skills.
- Proficiency in MS Office Suite and virtual meeting platforms.
- Strong communication and interpersonal abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Self-motivated with the ability to work independently.
- Attention to detail and accuracy.
- Experience supporting C-level executives is preferred.
This advertiser has chosen not to accept applicants from your region.
8