589 Office Pa jobs in Kenya
Executive Administrative Assistant
40100 Kisumu
KES60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This fully remote role demands exceptional organizational skills, discretion, and the ability to manage a wide range of administrative tasks efficiently. You will be the primary point of contact for internal and external stakeholders, ensuring smooth daily operations for executives. Key Responsibilities:
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate the logistics for virtual meetings, ensuring all participants have the necessary information and access.
- Conduct research and gather information as requested by executives.
- Manage expense reports and process invoices.
- Maintain organized digital filing systems and databases.
- Anticipate the needs of executives and proactively address them.
- Act as a liaison between executives and other departments or external parties.
- Handle confidential information with the utmost discretion and professionalism.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive approach to problem-solving and task management.
- Discretion and confidentiality are paramount.
- Proven ability to work independently and effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
40200 Kapsuser
KES75000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Executive Administrative Assistant to provide comprehensive remote support to senior leadership. In this critical role, you will manage complex calendars, coordinate meetings and travel arrangements, and handle confidential correspondence. Your responsibilities will include preparing reports, presentations, and other documents, as well as managing office supplies and ensuring smooth day-to-day operations within a virtual setting. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. This position demands exceptional attention to detail, strong organizational abilities, and the capacity to multitask effectively in a fast-paced environment. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with video conferencing tools such as Zoom and Microsoft Teams. Experience with project management software is a bonus. The ideal candidate is proactive, resourceful, and capable of anticipating needs and resolving issues independently. This is a fully remote position, allowing you to work from **Kericho, Kericho, KE**. We are looking for a self-starter who is comfortable working autonomously and maintaining a high level of professionalism and discretion at all times. You will play a vital role in ensuring the efficiency and effectiveness of our executive team. This opportunity requires a commitment to excellence and a dedication to supporting the company's mission. A positive attitude and a willingness to learn are highly valued. If you are a dedicated professional looking for a challenging and rewarding remote administrative role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
20401 Naivasha, Rift Valley
KES160000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will be responsible for managing complex schedules, coordinating meetings, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will be detail-oriented, possess exceptional communication skills, and have a proven ability to manage multiple priorities efficiently.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, attend meetings, take accurate minutes, and distribute follow-up action items.
- Draft and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile data for various projects and reports.
- Manage and organize electronic and physical filing systems.
- Coordinate logistics for virtual and potentially in-person meetings and events.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address them.
- Provide administrative support to other team members as needed.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently with minimal supervision in a remote setting.
- Discretion and a strong sense of confidentiality.
- Proactive approach to problem-solving and task completion.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
01100 Makongeni
KES60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. This role is crucial for ensuring the smooth operation of executive functions and requires exceptional attention to detail, discretion, and time management skills. As a fully remote employee, you will manage administrative tasks, coordinate schedules, prepare reports, and facilitate communication, all while working from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, ensuring timely responses and efficient information flow.
- Organize and maintain digital filing systems, ensuring easy access to important documents.
- Conduct research and compile data for reports and special projects as needed.
- Assist with the preparation of meeting agendas, take minutes, and track action items.
- Manage expense reporting and reconciliation for executives.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Provide support for virtual meetings, including setting up conference calls and managing participants.
- Proactively identify and anticipate the needs of executives to ensure efficient workflow.
- Assist with special projects and event planning as required.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
40100 Kisumu
KES80000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a meticulous and highly organized Executive Administrative Assistant to provide comprehensive remote support to senior leadership. In this role, you will be instrumental in ensuring the smooth and efficient operation of executive functions. Your responsibilities will include managing complex calendars, coordinating virtual meetings, preparing reports and presentations, handling correspondence, and making travel arrangements. You will act as a key point of contact, liaising with internal departments and external stakeholders, maintaining professionalism and discretion at all times. Proactive problem-solving and the ability to anticipate the needs of executives are paramount. You will also be responsible for maintaining organized digital filing systems, managing confidential information, and assisting with special projects as assigned. The ideal candidate possesses excellent communication skills, a keen eye for detail, and proficiency in modern office software and collaboration tools. Experience with project management software and a strong understanding of business etiquette are highly desirable. This is a remote position, requiring a dedicated workspace and reliable internet connectivity. You must be adept at managing your time effectively and working independently to meet deadlines. A minimum of 3 years of experience as an Executive Administrative Assistant or in a similar high-level support role is required. A Bachelor's degree in a relevant field is preferred, but equivalent professional experience will be considered. If you are a highly motivated, detail-oriented professional seeking a challenging remote role where you can make a significant impact, we invite you to apply. Your ability to multitask, prioritize, and maintain a calm demeanor under pressure will be key to your success in this position.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
80201 Nairobi, Nairobi
KES80000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization based in Malindi, Kilifi, KE , is seeking a highly organized and proactive Executive Administrative Assistant to join their team. This is a pivotal role supporting senior management, ensuring the smooth day-to-day operations of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Liaise with internal and external stakeholders, acting as a primary point of contact.
- Organize and plan meetings, conferences, and events, ensuring all logistical details are covered.
- Handle confidential information with the utmost discretion.
- Conduct research and compile data as needed for reports and presentations.
- Manage incoming and outgoing communications, including emails and phone calls.
- Maintain and organize filing systems, both physical and digital.
- Assist with special projects as assigned.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- High level of professionalism and interpersonal skills.
- Ability to work independently and as part of a team.
- Discretion and a high level of confidentiality.
- A relevant diploma or degree in Business Administration or a related field is preferred.
- Experience in event planning is a plus.
- Familiarity with the local business landscape in Malindi is advantageous.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
60200 Embu, Eastern
KES90000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing you to manage your workload from the comfort of your home office. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be instrumental in ensuring the smooth and efficient operation of executive functions.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Organize and prepare for board meetings, executive retreats, and other high-level gatherings.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile information for various projects and initiatives.
- Manage and maintain confidential files and records.
- Process expense reports and invoices accurately and in a timely manner.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential administrative issues before they arise.
- Manage special projects as assigned by senior leadership.
- Ensure a high level of professionalism and discretion at all times.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Google Workspace, Slack).
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote environment.
- Proactive attitude and a strong sense of initiative.
- Detail-oriented with a commitment to accuracy.
- Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with project management software is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
10100 Nyeri Town
KES70000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly expanding consulting firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing you to contribute to the efficiency of the executive office from the comfort of your home. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion. Key responsibilities include acting as the primary point of contact for internal and external stakeholders, managing correspondence, and assisting with special projects as needed. The ideal candidate will possess exceptional organizational skills, a strong command of office software suites (Microsoft Office, Google Workspace), and excellent communication and interpersonal abilities. A proactive approach to anticipating needs and a meticulous attention to detail are crucial. This is an outstanding opportunity to support key decision-makers in a fast-paced environment while enjoying the flexibility of remote work. We are looking for an individual who is a true professional, adaptable, and dedicated to providing high-level administrative support. Your ability to multitask, prioritize effectively, and maintain confidentiality will be essential. Join our client and play a vital role in ensuring the smooth and efficient operation of their executive functions.
Key Responsibilities:
Key Responsibilities:
- Manage and organize executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and reports.
- Screen and prioritize incoming communications, handling inquiries as appropriate.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Conduct research and prepare background materials for meetings and projects.
- Process expense reports and manage invoices.
- Maintain confidentiality of sensitive information.
- Assist with special projects and event planning as required.
- Serve as a liaison between executives and internal/external stakeholders.
- High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and adapt to changing priorities.
- Proactive and resourceful approach to problem-solving.
- Experience working in a remote environment is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
20117 Nyeri Town
KES600000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to manage a wide range of administrative tasks from any location. The successful candidate will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth day-to-day operation of executive functions. Exceptional discretion, attention to detail, and strong communication skills are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling and coordinating internal and external meetings.
- Arrange travel accommodations, including flights, hotels, and ground transportation, and prepare detailed itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Conduct research and compile information for various projects and assignments.
- Manage and organize digital and physical filing systems.
- Handle sensitive and confidential information with the utmost discretion.
- Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
- Assist with expense report preparation and submission.
- Proactively anticipate the needs of the executives and offer solutions.
- Liaise with internal departments and external parties on behalf of the executives.
- Provide general administrative support, such as data entry and document management.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar executive support role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Experience in coordinating travel arrangements.
- Detail-oriented with a proactive approach to problem-solving.
- Familiarity with (mention relevant industry, e.g., technology, finance) is advantageous.
- Associate's or Bachelor's degree in a relevant field is preferred.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
40100 Kisumu
KES70000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior management. This role is essential for ensuring the smooth and efficient operation of executive functions in a fully remote setting. You will manage complex calendars, coordinate meetings and appointments, handle travel arrangements, prepare correspondence and reports, and manage confidential information with discretion. Key responsibilities include prioritizing tasks, anticipating needs, and proactively addressing potential conflicts or issues. You will also be responsible for expense reporting, managing digital filing systems, and assisting with special projects as assigned. Exceptional communication skills, both written and verbal, are crucial for liaising with internal teams and external stakeholders. Proficiency in office productivity software, video conferencing tools, and project management applications is essential. The ideal candidate is a master of organization, possesses excellent time management skills, and can thrive in a fast-paced, independent work environment. You should be resourceful, adaptable, and committed to providing a high level of support. This position offers the opportunity to work closely with leadership and contribute to the strategic execution of business objectives from your home office.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to executives.
- Proven experience managing complex calendars and scheduling for multiple individuals.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Discretion and ability to handle confidential information.
- Proactive problem-solving skills and resourcefulness.
- Ability to work independently and manage multiple priorities in a remote environment.
This advertiser has chosen not to accept applicants from your region.
9