589 Management Support jobs in Kenya
Executive Virtual Assistant - Project Management Support
00100 Mumbuni
KES2000 Hourly
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and project management support. This is a critical, fully remote role that requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively. You will be working closely with senior executives, managing complex calendars, coordinating meetings across different time zones, preparing reports, and handling confidential information with discretion. Your responsibilities will extend to assisting with project coordination, tracking deliverables, preparing presentations, and managing communication flow. The ideal candidate will be proficient in a range of virtual collaboration tools and possess excellent communication skills, both written and verbal. This role demands a self-starter who can work autonomously in a remote setting, ensuring seamless support to our executive team. You should be adept at problem-solving and maintaining a high level of professionalism at all times. If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, this role is for you. The ability to manage travel arrangements, process expenses, and conduct research will also be part of your remit.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, and resolving conflicts.
- Coordinate and arrange virtual meetings, including preparing agendas and distributing minutes.
- Screen and manage incoming communications, including emails and phone calls.
- Prepare presentations, reports, and other documents as required.
- Assist with project tracking, timelines, and deliverable management.
- Conduct research on various topics and synthesize information into concise summaries.
- Manage travel arrangements and process expense reports.
- Handle confidential information with utmost discretion and professionalism.
- Proactively identify and address potential issues before they arise.
- Serve as a point of contact for internal and external stakeholders.
- Maintain digital and physical filing systems.
- Proven experience as an Executive Virtual Assistant or similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Strong problem-solving abilities and a proactive approach.
- Familiarity with project management tools (e.g., Asana, Trello) is a plus.
- Experience supporting multiple executives simultaneously is preferred.
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Remote Delivery Driver - Fleet Management Support
70100 Embu, Eastern
KES50000 month
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Posted today
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Job Description
Our client is seeking a diligent and responsible Remote Delivery Driver to support their fleet management operations. While the core function involves driving, this role integrates remote responsibilities focused on data collection, vehicle condition reporting, and route optimization feedback. You will be responsible for the safe and timely delivery of goods, ensuring customer satisfaction. A key aspect of this role is your ability to accurately log delivery details, report vehicle status via mobile applications, and provide feedback on route efficiency and potential challenges. The ideal candidate possesses excellent driving skills, a clean driving record, and a strong understanding of navigation tools. You must be reliable, punctual, and committed to adhering to all traffic laws and safety regulations. This position requires you to manage your time effectively and maintain clear communication with the dispatch team remotely. Responsibilities:
- Safely operate a delivery vehicle and transport goods to designated locations.
- Adhere strictly to all traffic laws, safety regulations, and company policies.
- Plan and execute efficient delivery routes using navigation tools and company systems.
- Accurately log all delivery information, including time, location, and recipient details, using provided mobile applications.
- Conduct pre-trip and post-trip vehicle inspections and report any mechanical issues or damages promptly.
- Maintain the cleanliness and general upkeep of the assigned vehicle.
- Provide feedback on route performance, traffic conditions, and delivery challenges to remote management.
- Ensure secure loading and unloading of packages, handling them with care.
- Maintain professional conduct and provide excellent customer service during deliveries.
- Communicate effectively with dispatch and management regarding any delays or issues.
- Valid driving license appropriate for the vehicle class.
- A clean driving record with no major violations.
- Proven experience as a delivery driver or in a similar role.
- Familiarity with navigation tools and GPS systems.
- Ability to use smartphone applications for logging and reporting.
- Strong time management and organizational skills.
- Excellent communication and interpersonal abilities.
- Physical ability to lift and carry packages, and perform necessary vehicle checks.
- Reliability, punctuality, and a strong work ethic.
- Ability to work independently with remote supervision and support.
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1
Remote Administrative Assistant - Office Management
01000 Makongeni
KES55000 month
WhatJobs
Posted 6 days ago
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Job Description
Our client is looking for a highly organized and efficient Administrative Assistant to manage office operations in their Thika branch. This is an on-site position where you will be the central point of contact for administrative support, ensuring the smooth day-to-day functioning of the office. Your responsibilities will include managing correspondence, scheduling appointments and meetings, maintaining filing systems, and handling general inquiries from staff and visitors. You will be responsible for preparing documents, reports, and presentations, as well as managing office supplies and equipment. Excellent communication and interpersonal skills are essential, as you will interact with employees at all levels, clients, and external partners. The ideal candidate is proactive, possesses strong problem-solving abilities, and has a meticulous attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a mandatory requirement. You should be adept at multitasking and managing priorities in a fast-paced environment. Experience in office management or a similar administrative role is preferred. This role requires a professional demeanor and the ability to handle confidential information with discretion. You will be expected to contribute to improving office processes and ensuring a productive work environment. This is a critical role that supports the efficiency of the entire team. The successful candidate will be reliable, punctual, and committed to providing high-quality administrative support. Key duties will include coordinating travel arrangements, managing the reception area, and providing support for special projects as assigned. We seek an individual who is eager to learn and grow within our organization and contribute to our company's success through exceptional administrative support. A friendly and customer-service oriented attitude is vital for interacting with both internal and external stakeholders. Your organizational prowess will be key to maintaining an orderly and efficient workspace. This is a full-time position based at our office in Thika, Kiambu. Your contribution will be vital to our operational effectiveness. We value commitment and diligence in all our administrative functions. The ability to work collaboratively within a team is also a key aspect of this role.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Officer, Office Management
20100 Kapsuser
KES150000 Annually
WhatJobs
Posted 6 days ago
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Job Description
Our client is seeking a diligent and organized Administrative Officer to manage the day-to-day operations of their office. This role is based in our office located in Kericho, Kericho, KE . You will be responsible for ensuring the smooth functioning of the office environment, providing essential support services, and assisting staff with various administrative tasks. Key duties include managing office supplies, maintaining records, coordinating meeting logistics, and handling correspondence.
Responsibilities will encompass managing the reception area, greeting visitors, and directing inquiries appropriately. You will be responsible for maintaining a tidy and organized office space, ensuring all facilities are well-kept. The role involves managing the office calendar, scheduling appointments, and coordinating meetings, including room bookings and catering arrangements. You will assist in preparing reports, presentations, and other documents as needed. Handling incoming and outgoing mail, managing filing systems, and ensuring the security and confidentiality of sensitive information are also crucial aspects of this position.
The ideal candidate will possess a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Previous experience (2+ years) in an administrative or office management role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational skills, strong attention to detail, and the ability to multitask and prioritize workload effectively are mandatory. Good interpersonal and communication skills are necessary for interacting with staff, visitors, and vendors. The ability to work independently and proactively identify and address office needs is also important. This is an excellent opportunity for an enthusiastic administrative professional to contribute to the efficient operation of our company.
Responsibilities will encompass managing the reception area, greeting visitors, and directing inquiries appropriately. You will be responsible for maintaining a tidy and organized office space, ensuring all facilities are well-kept. The role involves managing the office calendar, scheduling appointments, and coordinating meetings, including room bookings and catering arrangements. You will assist in preparing reports, presentations, and other documents as needed. Handling incoming and outgoing mail, managing filing systems, and ensuring the security and confidentiality of sensitive information are also crucial aspects of this position.
The ideal candidate will possess a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Previous experience (2+ years) in an administrative or office management role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational skills, strong attention to detail, and the ability to multitask and prioritize workload effectively are mandatory. Good interpersonal and communication skills are necessary for interacting with staff, visitors, and vendors. The ability to work independently and proactively identify and address office needs is also important. This is an excellent opportunity for an enthusiastic administrative professional to contribute to the efficient operation of our company.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
40100 Kisumu
KES60000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This fully remote role demands exceptional organizational skills, discretion, and the ability to manage a wide range of administrative tasks efficiently. You will be the primary point of contact for internal and external stakeholders, ensuring smooth daily operations for executives. Key Responsibilities:
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate the logistics for virtual meetings, ensuring all participants have the necessary information and access.
- Conduct research and gather information as requested by executives.
- Manage expense reports and process invoices.
- Maintain organized digital filing systems and databases.
- Anticipate the needs of executives and proactively address them.
- Act as a liaison between executives and other departments or external parties.
- Handle confidential information with the utmost discretion and professionalism.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive approach to problem-solving and task management.
- Discretion and confidentiality are paramount.
- Proven ability to work independently and effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
40200 Kapsuser
KES75000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking an experienced and highly organized Executive Administrative Assistant to provide comprehensive remote support to senior leadership. In this critical role, you will manage complex calendars, coordinate meetings and travel arrangements, and handle confidential correspondence. Your responsibilities will include preparing reports, presentations, and other documents, as well as managing office supplies and ensuring smooth day-to-day operations within a virtual setting. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. This position demands exceptional attention to detail, strong organizational abilities, and the capacity to multitask effectively in a fast-paced environment. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with video conferencing tools such as Zoom and Microsoft Teams. Experience with project management software is a bonus. The ideal candidate is proactive, resourceful, and capable of anticipating needs and resolving issues independently. This is a fully remote position, allowing you to work from **Kericho, Kericho, KE**. We are looking for a self-starter who is comfortable working autonomously and maintaining a high level of professionalism and discretion at all times. You will play a vital role in ensuring the efficiency and effectiveness of our executive team. This opportunity requires a commitment to excellence and a dedication to supporting the company's mission. A positive attitude and a willingness to learn are highly valued. If you are a dedicated professional looking for a challenging and rewarding remote administrative role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
20401 Naivasha, Rift Valley
KES160000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will be responsible for managing complex schedules, coordinating meetings, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will be detail-oriented, possess exceptional communication skills, and have a proven ability to manage multiple priorities efficiently.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, attend meetings, take accurate minutes, and distribute follow-up action items.
- Draft and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile data for various projects and reports.
- Manage and organize electronic and physical filing systems.
- Coordinate logistics for virtual and potentially in-person meetings and events.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address them.
- Provide administrative support to other team members as needed.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently with minimal supervision in a remote setting.
- Discretion and a strong sense of confidentiality.
- Proactive approach to problem-solving and task completion.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
01100 Makongeni
KES60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. This role is crucial for ensuring the smooth operation of executive functions and requires exceptional attention to detail, discretion, and time management skills. As a fully remote employee, you will manage administrative tasks, coordinate schedules, prepare reports, and facilitate communication, all while working from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, ensuring timely responses and efficient information flow.
- Organize and maintain digital filing systems, ensuring easy access to important documents.
- Conduct research and compile data for reports and special projects as needed.
- Assist with the preparation of meeting agendas, take minutes, and track action items.
- Manage expense reporting and reconciliation for executives.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Provide support for virtual meetings, including setting up conference calls and managing participants.
- Proactively identify and anticipate the needs of executives to ensure efficient workflow.
- Assist with special projects and event planning as required.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
40100 Kisumu
KES80000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a meticulous and highly organized Executive Administrative Assistant to provide comprehensive remote support to senior leadership. In this role, you will be instrumental in ensuring the smooth and efficient operation of executive functions. Your responsibilities will include managing complex calendars, coordinating virtual meetings, preparing reports and presentations, handling correspondence, and making travel arrangements. You will act as a key point of contact, liaising with internal departments and external stakeholders, maintaining professionalism and discretion at all times. Proactive problem-solving and the ability to anticipate the needs of executives are paramount. You will also be responsible for maintaining organized digital filing systems, managing confidential information, and assisting with special projects as assigned. The ideal candidate possesses excellent communication skills, a keen eye for detail, and proficiency in modern office software and collaboration tools. Experience with project management software and a strong understanding of business etiquette are highly desirable. This is a remote position, requiring a dedicated workspace and reliable internet connectivity. You must be adept at managing your time effectively and working independently to meet deadlines. A minimum of 3 years of experience as an Executive Administrative Assistant or in a similar high-level support role is required. A Bachelor's degree in a relevant field is preferred, but equivalent professional experience will be considered. If you are a highly motivated, detail-oriented professional seeking a challenging remote role where you can make a significant impact, we invite you to apply. Your ability to multitask, prioritize, and maintain a calm demeanor under pressure will be key to your success in this position.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
80201 Nairobi, Nairobi
KES80000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization based in Malindi, Kilifi, KE , is seeking a highly organized and proactive Executive Administrative Assistant to join their team. This is a pivotal role supporting senior management, ensuring the smooth day-to-day operations of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Liaise with internal and external stakeholders, acting as a primary point of contact.
- Organize and plan meetings, conferences, and events, ensuring all logistical details are covered.
- Handle confidential information with the utmost discretion.
- Conduct research and compile data as needed for reports and presentations.
- Manage incoming and outgoing communications, including emails and phone calls.
- Maintain and organize filing systems, both physical and digital.
- Assist with special projects as assigned.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- High level of professionalism and interpersonal skills.
- Ability to work independently and as part of a team.
- Discretion and a high level of confidentiality.
- A relevant diploma or degree in Business Administration or a related field is preferred.
- Experience in event planning is a plus.
- Familiarity with the local business landscape in Malindi is advantageous.
This advertiser has chosen not to accept applicants from your region.
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