476 Junior Administrator jobs in Kenya
Administrator
Nairobi, Nairobi
Digital Pulse
Posted 13 days ago
Job Viewed
Job Description
Manage office supplies, inventory, and general upkeep
br>Handle incoming calls, emails, and correspondence
Maintain accurate records and filing systems (digital and physical)
Support HR, finance, and other departments with documentation and logistics
Organize meetings, schedules, and appointments
Prepare reports, letters, and internal communications
Ensure compliance with company policies and procedures
Assist in onboarding new staff and maintaining staff records
br>Handle incoming calls, emails, and correspondence
Maintain accurate records and filing systems (digital and physical)
Support HR, finance, and other departments with documentation and logistics
Organize meetings, schedules, and appointments
Prepare reports, letters, and internal communications
Ensure compliance with company policies and procedures
Assist in onboarding new staff and maintaining staff records
This advertiser has chosen not to accept applicants from your region.
0
Office Administrator - Executive Support
60100 Meru , Eastern
KES75000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support and manage daily office operations. This role is crucial in ensuring the smooth functioning of our administrative departments and supporting our leadership team. The ideal candidate will possess excellent communication, multitasking, and problem-solving skills, with a keen eye for detail. Responsibilities will include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and maintaining organized filing systems. You will also be responsible for greeting visitors, answering phones, managing office supplies, and liaising with vendors. A key part of this role involves providing direct support to senior executives, anticipating their needs, and ensuring their schedules are managed efficiently. The ability to work independently, prioritize tasks, and maintain confidentiality is paramount. This position offers a fantastic opportunity to gain exposure to various aspects of business operations in a supportive and collaborative environment. Located in the heart of Meru, Meru, KE , this hybrid role offers a blend of in-office collaboration and flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, ensuring no scheduling conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and direct phone calls, inquiries, and requests.
- Handle incoming and outgoing mail and packages.
- Order and maintain office supplies and equipment.
- Assist with event planning and coordination for internal and external meetings.
- Maintain and organize filing systems, both electronic and physical.
- Greet visitors and clients in a professional and welcoming manner.
- Perform general administrative duties such as photocopying, scanning, and data entry.
- Provide support for special projects as assigned.
- Uphold a high degree of professionalism and discretion in handling sensitive information.
- Proven experience as an Office Administrator, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- High school diploma or equivalent; further qualifications will be a plus.
- Discretion and a high level of confidentiality.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator - Executive Support
00202 Abothuguchi West
KES180000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide essential administrative and executive support in Ruiru, Kiambu, KE . This role is key to ensuring the smooth and efficient operation of the office environment. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and making travel arrangements for executives. Other duties include handling correspondence, managing office supplies, maintaining filing systems, and greeting visitors. You will also assist with basic bookkeeping, prepare reports, and support various administrative projects. The ideal candidate will have a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field, with at least 3 years of experience in an administrative or secretarial role. Proven experience providing executive support is highly advantageous. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational, time management, and communication skills are required. The ability to multitask, prioritize tasks effectively, and maintain confidentiality is paramount. This hybrid role offers a balance between on-site office presence for essential duties and remote work flexibility for tasks that can be completed off-site. Join our client and be the backbone of their efficient operations.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator
30200 Kitale, Rift Valley
KES55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a reputable facilities management company, is seeking a highly organized and proactive Office Administrator to support their operations. This role offers a hybrid work arrangement, combining remote flexibility with in-office collaboration.
The Office Administrator will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient working environment. You will handle a variety of tasks, including managing correspondence, scheduling appointments, maintaining office supplies, and providing general support to the team. Excellent communication and organizational skills are essential for this role. Key responsibilities will include:
This is a hybrid position, requiring the candidate to work some days from home and some days in our Kitale office. The successful applicant will be a reliable, self-motivated individual with a positive attitude and a commitment to providing excellent support. Join our client's team and contribute to their efficient operations.
The Office Administrator will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient working environment. You will handle a variety of tasks, including managing correspondence, scheduling appointments, maintaining office supplies, and providing general support to the team. Excellent communication and organizational skills are essential for this role. Key responsibilities will include:
- Managing incoming and outgoing mail and courier services.
- Answering and directing phone calls, and responding to general inquiries.
- Greeting visitors and managing the reception area.
- Scheduling meetings and appointments for staff, and managing calendars.
- Maintaining and organizing office filing systems, both physical and digital.
- Ordering and maintaining office supplies and equipment.
- Assisting with travel arrangements and expense reporting.
- Preparing reports, presentations, and correspondence as needed.
- Coordinating with vendors and service providers.
- Providing administrative support to various departments and senior management.
- Ensuring the office environment is tidy and well-maintained.
- Implementing and improving administrative procedures.
This is a hybrid position, requiring the candidate to work some days from home and some days in our Kitale office. The successful applicant will be a reliable, self-motivated individual with a positive attitude and a commitment to providing excellent support. Join our client's team and contribute to their efficient operations.
This advertiser has chosen not to accept applicants from your region.
3
Arts Administrator
60200 Meru , Eastern
KES90000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic arts organization, is seeking a detail-oriented and highly organized Arts Administrator to support their diverse programming and operations. This position is fully remote, allowing you to manage administrative tasks and contribute to the arts community from any location. You will play a vital role in ensuring the smooth functioning of artistic initiatives, managing budgets, coordinating events, and supporting artists and patrons. The ideal candidate has a passion for the arts, strong administrative skills, and excellent communication abilities.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Provide administrative support to the artistic director and management team.
- Manage project timelines, budgets, and resources for artistic programs.
- Coordinate logistics for events, performances, workshops, and exhibitions.
- Process invoices, track expenses, and prepare financial reports related to artistic activities.
- Maintain databases of artists, patrons, and stakeholders.
- Assist with marketing and promotional efforts for arts events.
- Respond to inquiries from artists, audiences, and the public.
- Manage correspondence and communications for the arts department.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist with grant writing and reporting for arts funding applications.
- Maintain office supplies and manage general administrative tasks.
- Support the recruitment and onboarding of artistic staff and volunteers.
Qualifications:
- Bachelor's degree in Arts Administration, Arts Management, Fine Arts, or a related field.
- Proven experience in arts administration or administrative support roles within the arts sector.
- Strong understanding of arts programming and event management.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with CRM or database management software is a plus.
- Strong written and verbal communication skills.
- Ability to work independently and proactively in a remote environment.
- Passion for and knowledge of various art forms (visual arts, performing arts, literature, etc.).
- Ability to manage confidential information with discretion.
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator
90100 Mumbuni
KES70000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the daily operations of their office in Machakos, Machakos, KE . This role is crucial for ensuring the smooth and efficient functioning of the workplace, providing administrative support to staff, and maintaining a professional office environment. You will be responsible for a variety of tasks, including managing office supplies, coordinating meetings and appointments, handling correspondence, managing the reception area, and assisting with basic bookkeeping and filing. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. Strong computer proficiency, particularly with office software suites, is essential. You will be the first point of contact for visitors and callers, so a professional and welcoming demeanor is paramount. Key Responsibilities:
- Manage and maintain office supplies and inventory.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Handle incoming and outgoing mail and correspondence.
- Greet visitors and direct them appropriately.
- Answer and direct phone calls to the relevant personnel.
- Maintain office filing systems and ensure proper document management.
- Assist with basic bookkeeping, invoicing, and expense tracking.
- Provide administrative support to management and staff.
- Ensure the office is tidy and presentable.
- Manage office equipment and coordinate maintenance.
- Support with event planning and logistics.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Professional attitude and appearance.
- Ability to multitask and prioritize tasks effectively.
- Experience with office equipment (printers, scanners, phone systems).
- Discretion and confidentiality in handling sensitive information.
- A proactive approach to problem-solving and a willingness to learn.
- Manage and maintain office supplies and inventory.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Handle incoming and outgoing mail and correspondence.
- Greet visitors and direct them appropriately.
- Answer and direct phone calls to the relevant personnel.
- Maintain office filing systems and ensure proper document management.
- Assist with basic bookkeeping, invoicing, and expense tracking.
- Provide administrative support to management and staff.
- Ensure the office is tidy and presentable.
- Manage office equipment and coordinate maintenance.
- Support with event planning and logistics.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Professional attitude and appearance.
- Ability to multitask and prioritize tasks effectively.
- Experience with office equipment (printers, scanners, phone systems).
- Discretion and confidentiality in handling sensitive information.
- A proactive approach to problem-solving and a willingness to learn.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator
10100 Nyeri Town
KES65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day administrative operations of their office. This role is crucial for ensuring the smooth functioning of the workplace and providing essential support to the team. The ideal candidate will be meticulous, possess excellent communication skills, and have a positive attitude. Key responsibilities include managing correspondence, scheduling appointments, maintaining office supplies, organizing files, and providing general administrative support to staff. You will be the first point of contact for visitors and will handle incoming calls and inquiries professionally. This position requires proficiency in office software, including word processing, spreadsheets, and presentation tools. You will also be involved in coordinating travel arrangements, preparing reports, and assisting with event planning. The ability to multitask, prioritize effectively, and work independently is essential. Our client values candidates who are reliable, efficient, and have a keen eye for detail. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. If you are a dedicated administrative professional looking to contribute to a supportive and dynamic work environment, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator
20400 Naivasha, Rift Valley
KES60000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Administrator to manage their day-to-day operations at their **Naivasha** office. This role is crucial for ensuring the smooth and efficient functioning of the workplace. The ideal candidate will be a detail-oriented professional with excellent communication and multitasking skills. You will be responsible for a wide range of administrative tasks, supporting various departments and contributing to a positive and productive office environment.
Key Responsibilities:
Qualifications:
This hybrid role requires flexibility, with a mix of in-office and remote work days, ensuring a balance between team collaboration and personal work efficiency. We are committed to fostering a supportive work environment where employees can thrive and contribute to the company's success.
Key Responsibilities:
- Managing office reception and handling incoming calls, emails, and visitors.
- Maintaining office supplies and coordinating with vendors for procurement.
- Scheduling and coordinating meetings, appointments, and travel arrangements for staff.
- Organizing and maintaining physical and digital filing systems.
- Assisting with the preparation of reports, presentations, and correspondence.
- Handling mail distribution and managing office equipment.
- Providing administrative support to management and staff as needed.
- Ensuring the office environment is clean, organized, and welcoming.
- Assisting with basic bookkeeping and expense tracking.
- Implementing and maintaining office procedures and policies.
Qualifications:
- High school diploma or equivalent; Associate's degree or certification in Office Administration is a plus.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive approach to problem-solving and a willingness to learn.
This hybrid role requires flexibility, with a mix of in-office and remote work days, ensuring a balance between team collaboration and personal work efficiency. We are committed to fostering a supportive work environment where employees can thrive and contribute to the company's success.
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator
10100 Nyeri Town
KES45000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Administrator to manage their administrative operations. This is a fully remote role, providing flexibility while ensuring efficient support for the team. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling meetings, maintaining records, and coordinating travel arrangements. Key duties involve handling incoming and outgoing communications, managing office supplies inventory, assisting with basic bookkeeping, and preparing reports and presentations. You will also provide support for various projects and initiatives as needed. The ideal candidate will have a strong administrative background, with excellent organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills, along with a keen eye for detail, are required. You must be self-disciplined, resourceful, and able to work autonomously in a remote setting. A proactive approach to problem-solving and a commitment to providing high-quality administrative support are key. This role offers the chance to contribute to the smooth functioning of the organization, enabling teams to focus on their core responsibilities. Your efficiency and reliability will be crucial in maintaining a well-organized and productive work environment, all from the convenience of your home office.
This advertiser has chosen not to accept applicants from your region.
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