371 Junior Admin jobs in Kenya
Office Admin Operations Assistant
NAIROBI Nairobi, Nairobi
Career Directions Limited (CDL)
Posted 15 days ago
Job Viewed
Job Description
Job Title: Office Admin Operations AssistantLocation:NairobiDepartment: Operations & OngroundsReports to: Head of OperationsEmployment Type: Full-timeJob Summary:We are seeking a highly organized and proactive Operations Assistant to supportday-to-day operational coordination, inventory tracking, cleaning and laundryworkflows, and overall unit readiness. This role is essential in ensuring seamlesson-ground operations by coordinating with cleaning teams, managing inventory,and conducting regular inspections. The ideal candidate thrives in a fast-pacedenvironment, has a keen eye for detail, and ensures our units consistently meet highstandards.Key Responsibilities:1. Office & Inventory Management ● Oversee daily office operations to maintain a well-structured and productivework environment.● Manage all inventory, procurement, and supplies, ensuring accurate trackingof all equipment.● Maintain an organized inventory tracker with categorized assets for easymonitoring.● Conduct regular stock reconciliations to match physical inventory withrecords.● Update stock levels, report low stock alerts or discrepancies, and coordinatetimely restocking.● Flag potential losses or damages for immediate action.● Keep the Operational Playbook up to date with SOPs for inventory and assethandling.2. Laundry & Cleaning Flow Coordination ● Track and record laundry movement from units to laundry service and back.● Ensure timely coordination of cleaned linen/towels with the office andcleaning teams.● Monitor quality and quantity of laundered items.● Maintain up-to-date Excel records of laundry flow and linen usage across allunits.3. Cleaners’ Reporting & Scheduling ● Collect daily cleaner reports and escalate any concerns to the OperationsLead.● Monitor repeated delays or inconsistencies in cleaner performance andaddress through proper reporting.4. Time & Task Management ● Monitor cleaning timelines to ensure units are ready within the set turnaroundtime.● Flag and resolve any time inefficiencies or repeated delays.5. Unit Readiness & Inspections ● Conduct detailed unit inspections to ensure quality standards are met.● Oversee unit readiness, ensuring all areas are cleaned and restocked withinthe required turnaround times.● Submit inspection reports and flag urgent issues for prompt follow-up (e.g.,repairs, linen shortages)● Prepare and share inspection reports with the Operations team.● Flag any maintenance, linen, or cleanliness concerns for immediate action6. Cross-functional Support ● Provide support to the On-ground Operations and Reservations teams whenneeded.● Assist with guest readiness, emergency cleaning coordination, or last-minuteunit changes.● Respond promptly to guest-related cleaning or linen concerns bycoordinating quick solutions with the relevant teams.RequirementsQualifications & Skills: ● Bachelor’s degree/ Diploma in Business Administration, or related areas.● 2+ years’ experience in operations, logistics, or hospitality supportrole.Experience in inventory management is a strong advantage.● Strong organizational and multitasking skills.● Strong Excel/Google Sheets skills for record-keeping and tracking.● Excellent communication and reporting abilities.● Ability to work flexible hours, including weekends and holidays. Key Competencies: ● Attention to detail● Time management● Accountability● Team collaboration● Problem-solving● Adaptability
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Admin/Front Office Executive
Nairobi, Nairobi
XINDA ACCOUNTING FIRM
Posted 1 day ago
Job Viewed
Job Description
emale candidates preferred
br>Proficient in Microsoft Excel (formulas, data entry, formatting, basic reporting)
Strong communication skills in English (and local language if applicable)
Organized, punctual, and well-groomed
Welcome and assist clients, visitors, and staff courteously and professionally
Answer and direct incoming phone calls; take messages and handle inquiries
Maintain and organize the reception area
Use Microsoft Excel to manage and update logs, reports, attendance, and records
Schedule appointments and manage meeting room bookings
Handle courier dispatch/receipts and incoming mail
Provide administrative support to HR, accounts, or management as needed
Maintain visitor registers and ensure office protocols are followed
Ensure confidentiality and uphold a professional image of the organization
br>Proficient in Microsoft Excel (formulas, data entry, formatting, basic reporting)
Strong communication skills in English (and local language if applicable)
Organized, punctual, and well-groomed
Welcome and assist clients, visitors, and staff courteously and professionally
Answer and direct incoming phone calls; take messages and handle inquiries
Maintain and organize the reception area
Use Microsoft Excel to manage and update logs, reports, attendance, and records
Schedule appointments and manage meeting room bookings
Handle courier dispatch/receipts and incoming mail
Provide administrative support to HR, accounts, or management as needed
Maintain visitor registers and ensure office protocols are followed
Ensure confidentiality and uphold a professional image of the organization
This advertiser has chosen not to accept applicants from your region.
1
Immigration Accounts and Admin Officer
00200
Bridge Talent Management
Posted 14 days ago
Job Viewed
Job Description
Job Overview Our client, in the accounting firm industry, is looking for a highly organized, detail oriented Accounts & Administration Officer to join our Nairobi office. The ideal candidate will have strong skills in bookkeeping and administrative support, combined with experience managing visa and work permit applications. This role is perfect for someone who enjoys numbers, thrives on detail, and can confidently navigate immigration procedures with the Kenya Immigration Service. Key Responsibilities Bookkeeping & Accounting
Record daily financial transactions accurately in accounting software.
Maintain ledgers, reconcile bank statements, and manage petty cash.
Prepare management accounts, VAT returns, and compliance reports.
Organise and maintain accounting documents for audits.
Liaise with clients to collect invoices, receipts, and supporting records.
Administration
Provide day-to-day administrative support to the Nairobi team.
Maintain electronic and physical filing systems.
Draft correspondence, reports, and presentations.
Coordinate meetings, schedules, and office supplies.
Visa & Immigration Processing
Manage visa and work permit applications, including Class A and other categories.
Liaise with Kenya Immigration Service to ensure compliance and timely processing.
Maintain records of applications, renewals, and deadlines.
Proactively coordinate renewals for staff and clients.
RequirementsProven bookkeeping experience (preferably in an accounting firm).Strong administrative skills with ability to multitask.Experience handling visa/work permit applications in Kenya.Proficiency in Microsoft Office or Google Workspace.Exceptional attention to detail and accuracy.Professional accounting qualification (full or part) or ongoing studies.Familiarity with QuickBooks, Xero, or Sage Knowledge of Kenyan tax and compliance requirements.Professional in dealing with clients and authorities.Able to work independently and within a team.If you meet the above qualifications, send your application letter and resume to before the 27th of August 2025 with the subject line "Immigration Accounts and admin officer."or apply on our website. Only shortlisted candidates will be contacted.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Support Coordinator
20100 Mwembe
KES60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Support Specialist
01002 Njiru Village
KES45000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Support Specialist to provide comprehensive support to their executive team. This fully remote position is crucial for maintaining the smooth day-to-day operations of the organization. You will manage a variety of administrative tasks, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses exceptional organizational and time management skills, with a keen eye for detail. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills are required, along with a proactive and resourceful approach to problem-solving. You must be adaptable, able to multitask effectively, and maintain a high level of professionalism in a remote work environment. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility and convenience of a remote role. We are looking for a motivated individual who is passionate about providing top-tier administrative support and driving efficiency. Join us to be an integral part of our client's success from anywhere.
This advertiser has chosen not to accept applicants from your region.
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