4,991 IT Management jobs in Kenya

Application period 15-Oct-2025 to 30-Oct-2025
Functional Responsibilities:
2. Project Implementation 3. Operational and Logistic Support 4. Knowledge Management and Innovation

• Project Monitoring and Reporting
• Project Implementation
• Operational and Logistic Support
• Knowledge Management and Innovation
• Project Monitoring and Reporting
• Support the Project Support Officer in maintaining the following:
• Electronic Blue File,
• Upload on oneUNOPS (ERP) engagement and project level files
• Maintain Monthly Team work plan, monthly portfolio reports and stage plans
• Provide inputs in the preparation of project reports and documents.
• Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
• Enter data in oneUNOPS Project (UNOPS risk, lessons and issues management tool)
• Record the following logs and upload relevant information on oneUNOPS: Configuration Item Records, Risk Log, lessons and all other registers/logs delegated by the Project Manager
• Support on the compilation and consolidation of relevant data for regular portfolio reports and stage plans.
• Take minutes of regular team meeting and follow up on action points
• Support the Project Management Support Officer in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
• Maintain project tracking sheet and alert the Project Management Support Officer on project end date and reporting requirements of projects.
• Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs.
• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable.
• Facilitate information flows and support in managing risk registers and issues
• Support the documentation of lessons learned and best practices
• Assist the project planning process
• Prepare draft Pro Forma and client Project Agreements as per the input received from procurement team
• Follow up with partners on project agreement signing, information required for project closure and fund transfer requests
• Manage and support on organizing project planning meetings, Project Board meetings and partner's capacity building trainings
• In consultation with the Project Management Support Officer, prepare amendments for Project Agreements and budget revisions when applicable;
• Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management of multiple donor activities;
• Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues in for direct support of the project and in support of Project Management Support Officer.
• Manage the travel plan of the Procurement Portfolio Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel.
• Support the compilation of lessons learned as per defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Support and ensure that Local capacities are built at every level and opportunity for Project Support.
• Maintain records of project files and activity reports in hard and soft copy.

Impact of Results:

The effective and successful achievement of results by the Project Management Support Associate directly affect the overall efficiency of the individual team's provision of administrative services, impacting the office's capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS' competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements:
Education:

• Completion of secondary school with 6 years of experience is required.
• Professional or Technical Diploma in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines with four (4) years of relevant professional experience may be accepted
• Bachelor's Degree in Business in the above-mentioned areas or other relevant discipline with two (2) years of relevant professional experience may be accepted.
• A Master's Degree in the above-mentioned areas or other relevant discipline will be an asset but it is not required.

Certification: PRINCE2 Foundation is an asset

Experience:

• A minimum of six (6) years of relevant work experience (or less, depending on academic credentials) in the field of project management support which must include experience in monitoring, recording, reporting, and coordination in a national or international organization is required.
• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
• Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.

Language Requirements:

• Fluency in English Language (i.e. writing, reading and speaking) is required.

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

• Oversee the planning, execution, and successful completion of multiple concurrent projects.
• Develop and implement strategic project management frameworks, policies, and procedures across the organization.
• Lead, mentor, and develop a team of project managers, fostering their professional growth and ensuring high performance.
• Manage project budgets, resource allocation, and timelines, ensuring efficient and effective utilization of assets.
• Establish and maintain strong relationships with key stakeholders, including clients, senior management, and external partners.
• Identify, assess, and mitigate project risks, developing contingency plans to address potential challenges.
• Ensure all projects adhere to relevant industry standards, quality benchmarks, and regulatory requirements.
• Drive continuous improvement in project management processes and methodologies.
• Report on project progress, performance, and key metrics to executive leadership.
• Facilitate effective communication and collaboration among project teams and stakeholders.
• Champion best practices in project management and promote a results-oriented culture.
• Conduct post-project reviews to capture lessons learned and identify opportunities for future enhancements.

Result of Service

The ultimate result of this consultancy is to develop a project management tool for tracking the progress of projects onboarded into the CIF pipeline and integrating it into the CIF website.

Work Location

Expected duration

Duties and Responsibilities

Qualifications/special Skills
Languages

Additional Information

No Fee

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• Assist in the planning and initiation of projects.
• Support project teams in executing project tasks and activities.
• Monitor project progress and track key performance indicators.
• Help in documenting project scope, deliverables, and milestones.
• Assist in managing project documentation and records.
• Facilitate communication between project team members.
• Support risk identification and mitigation efforts.
• Prepare project status reports and meeting minutes.
• Learn and apply project management principles and tools.
• Contribute to team problem-solving and continuous improvement.

• Lead the end-to-end project management lifecycle, from initiation and planning through execution, monitoring, control, and closure.
• Develop comprehensive project plans, including defining scope, objectives, deliverables, timelines, and resource requirements.
• Manage project budgets, track expenditures, and ensure financial accountability.
• Identify, assess, and manage project risks and issues, developing mitigation strategies.
• Coordinate and lead project team meetings, ensuring clear communication and task alignment.
• Facilitate effective stakeholder engagement and communication, providing regular project updates.
• Ensure adherence to project management best practices and methodologies (e.g., Agile, Waterfall).
• Develop and maintain project documentation, including status reports, progress charts, and lessons learned.
• Mentor and guide junior project managers and team members.
• Contribute to the continuous improvement of project management processes and tools.

• Bachelor's degree in Business Administration, Management, Engineering, or a related field. A Master's degree is a plus.
• A minimum of 8 years of experience in project management, with a proven track record of successfully delivering complex projects.
• PMP (Project Management Professional) or equivalent certification is highly desirable.
• Strong understanding of project management software and tools (e.g., MS Project, Asana, Jira).
• Excellent leadership, communication, negotiation, and interpersonal skills.
• Proficiency in risk management, stakeholder management, and change management.
• Exceptional analytical and problem-solving abilities.
• Ability to work independently, manage multiple priorities, and thrive in a fast-paced, remote environment.