1,035 IT Assistant jobs in Kenya
Administrative Assistant
Nairobi, Nairobi
Radel Security
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly organised and detail-oriented Administrative support staff. The successful candidate should be willing to manage day to day tasks, coordinating schedules and ensuring smooth operation of our office.
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
This advertiser has chosen not to accept applicants from your region.
0
Procurement Assistant
Nairobi, Nairobi
Levitate Talent Consulting
Posted 3 days ago
Job Viewed
Job Description
Job Summary:
We are seeking a detail-oriented and proactive Procurement Assistant to support our procurement operations. The ideal candidate will assist in sourcing, purchasing, and managing suppliers to ensure timely and cost-effective acquisition of goods and services. br>
Key Responsibilities:
– Assist in sourcing suppliers and obtaining competitive quotations. < r>– Prepare and process purchase orders in compliance with company policies. < r>– Maintain accurate records of purchases, pricing, and other relevant data. < r>– Monitor inventory levels and coordinate with departments to anticipate purchasing needs. < r>– Follow up with suppliers to ensure timely delivery of goods and services. < r>– Assist in evaluating supplier performance and maintaining supplier relationships. < r>– Support in preparing procurement reports and documentation for audits. < r>– Ensure compliance with procurement procedures and relevant regulations. < r>
Qualifications & Skills:
– Diploma or degree in Procurement, Supply Chain Management, Business Administration, or a related field. < r>– Minimum of 2 years’ experience in a procurement or supply chain role.
– Good negotiation and communication skills. < r>– Proficiency in MS Office and familiarity with procurement software is an added advantage. < r>– High level of integrity and attention to detail.
We are seeking a detail-oriented and proactive Procurement Assistant to support our procurement operations. The ideal candidate will assist in sourcing, purchasing, and managing suppliers to ensure timely and cost-effective acquisition of goods and services. br>
Key Responsibilities:
– Assist in sourcing suppliers and obtaining competitive quotations. < r>– Prepare and process purchase orders in compliance with company policies. < r>– Maintain accurate records of purchases, pricing, and other relevant data. < r>– Monitor inventory levels and coordinate with departments to anticipate purchasing needs. < r>– Follow up with suppliers to ensure timely delivery of goods and services. < r>– Assist in evaluating supplier performance and maintaining supplier relationships. < r>– Support in preparing procurement reports and documentation for audits. < r>– Ensure compliance with procurement procedures and relevant regulations. < r>
Qualifications & Skills:
– Diploma or degree in Procurement, Supply Chain Management, Business Administration, or a related field. < r>– Minimum of 2 years’ experience in a procurement or supply chain role.
– Good negotiation and communication skills. < r>– Proficiency in MS Office and familiarity with procurement software is an added advantage. < r>– High level of integrity and attention to detail.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant
00400 Kitale, Rift Valley
KES300000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This is a critical fully remote role, offering the flexibility to manage executive schedules and communications from anywhere. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities seamlessly.
Key Responsibilities:
The successful candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills, superior time management abilities, and a high level of professionalism are required. This remote position demands a proactive and self-motivated individual who thrives in a fast-paced environment and can effectively manage tasks and communication channels independently. You will be an integral part of the executive team, providing essential support that enables leadership to focus on strategic initiatives. This role offers a unique opportunity to contribute to the success of a prominent organization while enjoying the benefits of a remote work setup.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, ensuring efficient scheduling of meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, creating detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile information for various projects and executive needs.
- Manage expense reports and reimbursements, ensuring timely submission and accuracy.
- Maintain confidential files and records with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate potential challenges and proactively implement solutions to ensure smooth operations.
- Provide general administrative support, including data entry, filing, and managing office supplies.
- Assist with the planning and execution of special projects and events as needed.
The successful candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills, superior time management abilities, and a high level of professionalism are required. This remote position demands a proactive and self-motivated individual who thrives in a fast-paced environment and can effectively manage tasks and communication channels independently. You will be an integral part of the executive team, providing essential support that enables leadership to focus on strategic initiatives. This role offers a unique opportunity to contribute to the success of a prominent organization while enjoying the benefits of a remote work setup.
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant
60100 Embu, Eastern
KES45000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires a professional who can manage a wide range of tasks efficiently, ensuring the smooth operation of executive functions. Responsibilities include managing complex calendars, scheduling meetings, making travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. The ideal candidate will be proficient in office productivity software, possess excellent communication skills, and have a keen eye for detail. You will act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and tact.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and assist with budget tracking.
- Organize and maintain physical and digital filing systems.
- Serve as a liaison between executives and employees/external parties.
- Handle confidential information with the utmost discretion and integrity.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to multitask and prioritize tasks effectively.
- Experience in a fast-paced environment is beneficial.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
20200 Kapsuser
KES40000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a proactive and organized Administrative Assistant to support their team in Kericho, Kericho, KE . This role offers a hybrid work arrangement, combining remote flexibility with essential in-office presence. You will be responsible for providing a wide range of administrative support to ensure the smooth operation of the office. Key duties include managing correspondence, scheduling meetings, maintaining calendars, preparing documents and reports, and handling incoming calls and inquiries. You will also be involved in managing office supplies, coordinating travel arrangements, and assisting with special projects as needed. The ideal candidate will possess excellent communication and interpersonal skills, with a strong command of English. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with good organizational and time-management abilities. You should be a detail-oriented individual with the capacity to multitask and prioritize effectively. This role requires someone who can work independently, take initiative, and maintain a high level of professionalism at all times. You will be a key point of contact for both internal staff and external visitors/clients. Strong problem-solving skills and a willingness to learn new processes are highly valued. You will contribute to creating an efficient and welcoming work environment. The ability to handle confidential information with discretion is also paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic and physical filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare correspondence, memos, reports, and presentations.
- Answer and direct phone calls, and handle general inquiries.
- Greet visitors and provide information or direct them appropriately.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Assist with data entry and maintaining databases.
- Support team members with various administrative tasks.
- Handle mail and package delivery and distribution.
- Contribute to maintaining an organized and efficient office environment.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
30100 Moiben
KES1500000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership, operating within a fully remote framework. This position requires exceptional administrative, communication, and organizational skills to manage complex schedules, coordinate projects, and facilitate seamless operations. As an integral part of a distributed team, you will ensure that executives can maximize their effectiveness. Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate internal and external meetings, including preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
- Conduct research and gather information as needed to support executive decision-making.
- Organize and manage electronic and physical filing systems.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address them.
- Manage special projects and initiatives as assigned.
- Assist with expense reporting and budget tracking.
- Streamline administrative processes and improve efficiency.
- Provide remote support across different time zones as required.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 3-5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive mindset with strong problem-solving capabilities.
- Ability to work independently and manage tasks efficiently in a remote work environment.
- A dedicated, quiet workspace with reliable high-speed internet is essential for this role.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
10300 Nyeri Town
KES45000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support within their bustling office environment. This hybrid role requires a professional who can manage a variety of administrative tasks efficiently, balancing both on-site and remote responsibilities. You will be the first point of contact for many visitors and callers, responsible for creating a welcoming atmosphere and handling inquiries with professionalism. Key responsibilities include managing schedules and calendars, coordinating meetings, preparing correspondence and reports, maintaining filing systems, processing mail, and assisting with travel arrangements. The ideal candidate will have excellent organizational skills, proficiency in office software suites, and strong communication abilities. Discretion and the capacity to handle confidential information are paramount. This role is integral to the smooth operation of the office, ensuring that all administrative functions are performed accurately and promptly. You will work closely with various departments to facilitate daily operations and support management in achieving their goals.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain office calendars and schedules.
- Arrange and coordinate meetings, both internal and external.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Answer and direct phone calls, take messages, and handle inquiries.
- Maintain organized filing systems, both physical and digital.
- Assist with travel arrangements and expense reports.
- Provide general administrative support to the team.
- Manage office supplies and inventory.
Qualifications:
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and interpersonal skills.
- Discretion in handling confidential information.
- Experience with office equipment (printers, scanners, phone systems).
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant
80100 Nairobi, Nairobi
KES60000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior management in Mombasa, Mombasa, KE . This role is pivotal in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling confidential information with utmost discretion. The ideal candidate will be adept at multitasking, possess excellent communication skills, and demonstrate a keen eye for detail. Responsibilities include managing complex calendars, arranging travel, preparing reports and presentations, and acting as a liaison between executives and internal/external stakeholders. Proficiency in office software suites, calendar management tools, and virtual meeting platforms is essential. Strong interpersonal skills and the ability to anticipate needs are key to success in this position. You will be expected to maintain a professional demeanor at all times and contribute positively to the office environment. Experience in a similar executive support role is required, preferably within a fast-paced corporate setting. A commitment to confidentiality and exceptional problem-solving abilities are crucial.
Core Duties:
Essential Qualifications:
This is a key role supporting vital leadership functions within the organization.
Core Duties:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, including logistics and agendas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications.
- Act as a point of contact for internal and external stakeholders.
- Manage expense reports and reimbursements.
- Maintain filing systems, both electronic and physical.
- Handle confidential and sensitive information with discretion.
- Anticipate the needs of executives and proactively address them.
Essential Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management and travel arrangements.
- Ability to multitask and prioritize effectively.
- High level of discretion and professionalism.
- Adaptability and willingness to learn new systems and processes.
- Problem-solving aptitude.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This is a key role supporting vital leadership functions within the organization.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
80200 Nairobi, Nairobi
KES2500 Daily
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and detail-oriented Administrative Assistant to provide essential support in **Malindi, Kilifi, KE**. This role offers a hybrid work arrangement, combining in-office presence with remote flexibility. You will be responsible for a variety of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, and preparing reports. Essential duties involve handling incoming calls and emails, greeting visitors, and providing general support to the team. The ideal candidate will have excellent communication and time management skills, with a proficiency in office software suites such as Microsoft Office or Google Workspace. You should be adept at multitasking and prioritizing tasks effectively. Experience in an administrative role is preferred. Key responsibilities include managing office supplies, coordinating travel arrangements, and assisting with event planning. You will also be responsible for data entry and maintaining the accuracy of company records. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position requires a proactive approach and a commitment to ensuring smooth office operations. We are seeking an individual who is reliable, possesses a positive attitude, and is eager to contribute to a productive work environment. Familiarity with office equipment, such as printers and scanners, is expected. This role will provide valuable experience in a dynamic setting and is ideal for someone looking to grow their administrative career.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant
00100 Abothuguchi West
KES90000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is searching for a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive remote support to senior leadership. This is a crucial fully remote role where you will manage complex schedules, coordinate meetings, handle correspondence, and anticipate the needs of the executives you support. Key responsibilities include managing calendars, booking travel arrangements, preparing meeting agendas and minutes, and conducting research for various projects. You will serve as the primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Proficiency in office productivity software, such as Microsoft Office Suite or Google Workspace, is essential, along with experience using virtual collaboration tools. The ideal candidate will possess outstanding organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills are a must, as is a high level of discretion and professionalism. You should be a proactive problem-solver, capable of anticipating potential issues and implementing solutions independently. Experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably in a remote capacity, is required. A strong understanding of business etiquette and professional communication is necessary. This position is entirely remote, requiring a dedicated workspace and reliable internet connection. You will be a vital link in ensuring the efficiency and effectiveness of our client's executive team. If you are a highly motivated and resourceful individual seeking a challenging and rewarding remote opportunity to demonstrate your exceptional administrative and organizational talents, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
9