50 Handling Correspondence jobs in Kenya
Administrative Support Coordinator
Posted 5 days ago
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Job Description
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
Remote Administrative Support Specialist
Posted 5 days ago
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Administrative Assistant - Operations Support
Posted today
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Job Description
Key Responsibilities:
- Manage and coordinate daily schedules, appointments, and meetings for department heads.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare and edit documents, reports, presentations, and spreadsheets.
- Organize and maintain filing systems, both physical and digital.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Assist with the preparation of budgets and expense reports.
- Provide general administrative support to the team, including data entry and research.
- Ensure the office environment is well-maintained and stocked with necessary supplies.
- Manage reception duties and greet visitors professionally.
- Support event planning and logistics for internal and external meetings.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and ability to handle confidential information.
- Experience with office equipment and procedures.
- Ability to adapt to a hybrid work environment.
Administrative Assistant - Remote Support
Posted 4 days ago
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Job Description
Key Responsibilities:
- Manage and organize electronic filing systems, ensuring easy retrieval of documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Maintain calendars and manage correspondence for assigned team members.
- Conduct research and compile information for various projects and reports.
- Provide general administrative support and assistance to the team as needed.
- Assist with event planning and coordination for virtual or in-person meetings.
- Manage office supplies and coordinate with vendors for necessary resources.
- Ensure adherence to company policies and procedures in all administrative tasks.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional written and verbal communication skills.
- Ability to multitask, prioritize tasks, and manage workload effectively in a remote setting.
- High attention to detail and accuracy.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task completion.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
Administrative Assistant - Office Support
Posted 5 days ago
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Job Description
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
Executive Administrative Assistant (Remote Support)
Posted today
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Remote Administrative Assistant - Project Support
Posted today
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Remote Administrative Assistant - Operations Support
Posted today
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As a Remote Administrative Assistant, your responsibilities will include managing calendars, scheduling meetings, and coordinating appointments for team members and executives. You will handle incoming communications, including emails and phone calls, and direct them to the appropriate personnel. Tasks such as preparing documents, reports, and presentations, managing digital filing systems, and conducting online research will be part of your daily routine. You may also be involved in coordinating travel arrangements, managing office supplies remotely, and assisting with special projects as needed. The ability to anticipate needs and proactively manage tasks is highly valued.
The ideal candidate will have previous experience as an administrative assistant, executive assistant, or in a similar support role. Excellent organizational and time management skills are crucial for juggling multiple tasks and meeting deadlines. Strong written and verbal communication skills are essential for effective interaction with colleagues and external contacts. Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail) is required. Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools is a plus. You must be a self-starter, detail-oriented, and capable of working independently with minimal supervision in a remote setting. Reliability and a commitment to maintaining confidentiality are paramount.
Responsibilities:
- Manage and maintain electronic calendars, schedule meetings, and coordinate appointments.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Prepare and edit documents, reports, spreadsheets, and presentations.
- Organize and maintain digital filing systems and databases.
- Conduct online research and gather information as requested.
- Coordinate travel arrangements and create itineraries when required.
- Assist with managing and ordering remote office supplies and equipment.
- Provide support for virtual meetings, including setting up calls and taking minutes.
- Assist with special projects and administrative tasks as assigned.
- Ensure confidentiality and discretion in handling sensitive information.
- Minimum of 2 years of experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently, manage workload efficiently, and prioritize tasks in a remote setting.
- Detail-oriented with a high degree of accuracy.
- Discretion and ability to maintain confidentiality.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
- Proactive attitude and willingness to take initiative.
Senior Administrative Officer, Executive Support
Posted today
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Remote Administrative Assistant - Executive Support
Posted today
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Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Organize and maintain digital files and records with meticulous attention to detail.
- Prepare reports, memos, letters, and other documents as required.
- Assist with travel arrangements, including booking flights, accommodations, and transportation.
- Conduct research and compile information for various projects and initiatives.
- Manage expense reporting and assist with budget tracking for executive office.
- Act as a liaison between executives and internal/external stakeholders.
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
- Handle confidential information with the utmost discretion.
- Provide logistical support for virtual events and conferences.
- Anticipate the needs of executives and proactively address them.
- Maintain office supplies inventory and manage equipment maintenance.
- Develop and implement efficient administrative processes and systems.
The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably in a remote setting. Minimum of 3-5 years of experience supporting senior-level executives is required. Excellent proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills are paramount. Exceptional organizational and time-management abilities, with the capacity to multitask effectively, are crucial. A keen eye for detail and a commitment to accuracy are non-negotiable. Candidates should be self-motivated, resourceful, and possess excellent problem-solving skills. Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly desirable. This fully remote position requires a reliable internet connection and a dedicated workspace.