50 Handling Correspondence jobs in Kenya

Administrative Support Coordinator

20100 Mwembe KES60000 Annually WhatJobs

Posted 5 days ago

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Job Description

part-time
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.

Responsibilities:
  • Manage incoming and outgoing mail and correspondence.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Maintain and update filing systems, both physical and digital.
  • Prepare reports, presentations, and other documents.
  • Answer and direct phone calls, and manage general inquiries.
  • Provide support to staff members with administrative tasks.
  • Manage office supplies inventory and place orders as needed.
  • Assist in organizing and coordinating company events or activities.
  • Handle confidential information with discretion and professionalism.
  • Perform general administrative duties to support the smooth operation of the office.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Proven experience in an administrative support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Detail-oriented with a high level of accuracy.
  • Discretion in handling confidential information.
  • Experience with virtual collaboration tools is a plus.
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Remote Administrative Support Specialist

01002 Njiru Village KES45000 month WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client is seeking a highly organized and efficient Remote Administrative Support Specialist to provide comprehensive support to their executive team. This fully remote position is crucial for maintaining the smooth day-to-day operations of the organization. You will manage a variety of administrative tasks, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses exceptional organizational and time management skills, with a keen eye for detail. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills are required, along with a proactive and resourceful approach to problem-solving. You must be adaptable, able to multitask effectively, and maintain a high level of professionalism in a remote work environment. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility and convenience of a remote role. We are looking for a motivated individual who is passionate about providing top-tier administrative support and driving efficiency. Join us to be an integral part of our client's success from anywhere.
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Administrative Assistant - Operations Support

20100 Mwembe KES65000 month WhatJobs

Posted today

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Job Description

full-time
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Nakuru, Nakuru, KE . This role offers a hybrid work arrangement, providing a blend of in-office collaboration and remote flexibility. As an Administrative Assistant, you will play a pivotal role in supporting the smooth day-to-day operations of our department. Your responsibilities will encompass a wide range of tasks, including managing correspondence, scheduling meetings, maintaining records, preparing reports, and coordinating travel arrangements. You will be the first point of contact for many inquiries, requiring excellent communication and interpersonal skills. Attention to detail is paramount as you will be responsible for data entry, document management, and ensuring the accuracy of information. The ideal candidate is a highly motivated individual with strong multitasking abilities and the capacity to prioritize effectively in a fast-paced environment. You should be proficient in Microsoft Office Suite and possess excellent organizational skills. This position requires a professional demeanor, discretion in handling confidential information, and a commitment to providing exceptional support. You will work closely with various team members, assisting with project coordination and supporting various administrative functions. This role is an excellent opportunity for someone looking to develop their administrative career in a supportive and growth-oriented environment. You will contribute to the efficiency and effectiveness of our operations through meticulous planning and execution of administrative tasks. We value individuals who are proactive, possess a strong work ethic, and are eager to learn and contribute to our team's success. The hybrid nature of this role requires individuals who can manage their time effectively and maintain productivity whether working from home or in the office.

Key Responsibilities:
  • Manage and coordinate daily schedules, appointments, and meetings for department heads.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Prepare and edit documents, reports, presentations, and spreadsheets.
  • Organize and maintain filing systems, both physical and digital.
  • Coordinate travel arrangements, including flights, accommodation, and itineraries.
  • Assist with the preparation of budgets and expense reports.
  • Provide general administrative support to the team, including data entry and research.
  • Ensure the office environment is well-maintained and stocked with necessary supplies.
  • Manage reception duties and greet visitors professionally.
  • Support event planning and logistics for internal and external meetings.
Qualifications:
  • High school diploma or equivalent; Associate's degree or relevant certification is a plus.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and ability to handle confidential information.
  • Experience with office equipment and procedures.
  • Ability to adapt to a hybrid work environment.
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Administrative Assistant - Remote Support

20101 Naivasha, Rift Valley KES75000 Annually WhatJobs

Posted 4 days ago

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Job Description

full-time
Our client, a dynamic professional services firm, is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth day-to-day operations of the office by managing administrative tasks, coordinating schedules, and facilitating communication. You will be responsible for a variety of duties, including managing correspondence, scheduling appointments, preparing documents, and providing general administrative assistance to the team. This position offers a fantastic opportunity to work from home, contributing to the company’s productivity and success while enjoying a flexible work arrangement. The ideal candidate is proactive, detail-oriented, and adept at using virtual tools to manage workload effectively.

Key Responsibilities:
  • Manage and organize electronic filing systems, ensuring easy retrieval of documents.
  • Schedule and coordinate meetings, appointments, and travel arrangements for staff.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Maintain calendars and manage correspondence for assigned team members.
  • Conduct research and compile information for various projects and reports.
  • Provide general administrative support and assistance to the team as needed.
  • Assist with event planning and coordination for virtual or in-person meetings.
  • Manage office supplies and coordinate with vendors for necessary resources.
  • Ensure adherence to company policies and procedures in all administrative tasks.
  • Handle confidential information with discretion and professionalism.

Qualifications:
  • Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
  • Exceptional written and verbal communication skills.
  • Ability to multitask, prioritize tasks, and manage workload effectively in a remote setting.
  • High attention to detail and accuracy.
  • Discretion and ability to handle confidential information.
  • Proactive approach to problem-solving and task completion.
  • High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
This fully remote position requires a dedicated individual who can provide reliable and efficient administrative support. If you are a self-starter with excellent organizational skills and a passion for supporting team operations remotely, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Office Support

60100 Embu, Eastern KES60000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
  • Manage office calendars and schedule appointments.
  • Organize and coordinate meetings, including preparing agendas and minutes.
  • Handle incoming and outgoing correspondence (emails, phone calls, mail).
  • Maintain organized filing systems (physical and digital).
  • Prepare reports, presentations, and other office documents.
  • Manage office supplies inventory and place orders as needed.
  • Assist with travel arrangements and expense report processing.
  • Provide general administrative support to the team.
  • Ensure efficient office operations.
Qualifications:
  • High school diploma or equivalent; Associate's degree or higher is a plus.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality are essential.
  • Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.

Executive Administrative Assistant (Remote Support)

10100 Nyeri Town KES200000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, offering the flexibility to manage executive calendars, communications, and projects from anywhere. The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. Key duties include acting as a primary point of contact for internal and external stakeholders, managing communication flows, and ensuring efficient information dissemination. You will assist with project management tasks, track action items, and follow up on deliverables. The ideal candidate will have exceptional organizational skills, strong attention to detail, and proficiency in various office productivity software and virtual collaboration tools. Excellent written and verbal communication skills are essential for drafting professional communications and interacting effectively with executives and team members. We are looking for a discreet, proactive, and resourceful individual who can anticipate needs, manage priorities effectively, and maintain confidentiality in a remote work environment. The ability to multitask, problem-solve, and adapt to changing demands is crucial. This role offers a unique opportunity to support high-level executives and contribute to the smooth operation of the organization remotely. If you are a dedicated administrative professional seeking a challenging and rewarding remote position, we encourage you to apply.
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Remote Administrative Assistant - Project Support

50100 Kakamega, Western KES50000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client is seeking a meticulous and proactive Remote Administrative Assistant to provide essential support for their project management team. This is a fully remote position, offering the flexibility to work from home while contributing to critical operational functions. You will be responsible for a wide range of administrative tasks, including scheduling meetings, managing calendars, preparing documents and presentations, maintaining databases, and coordinating communication between team members and stakeholders. Key duties involve organizing and archiving project-related files, processing expense reports, and assisting with travel arrangements when necessary. The ideal candidate possesses excellent organizational skills, a keen eye for detail, and proficiency in office software suites such as Microsoft Office or Google Workspace. Strong written and verbal communication abilities are essential for effective interaction with internal teams and external partners. Experience as an administrative assistant, executive assistant, or in a similar support role is highly desirable. Familiarity with project management tools is a plus. You must be a self-starter, capable of managing your workload efficiently and meeting deadlines in a remote work environment. This role requires a high level of discretion and confidentiality. If you are a reliable and efficient administrator looking for a challenging and rewarding remote opportunity, we encourage you to apply. Join our client's dedicated team and play a vital role in ensuring the smooth execution of their projects. We value efficiency and accuracy in all our administrative functions.
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Remote Administrative Assistant - Operations Support

00200 Abothuguchi West KES55000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential operational support. This position is fully remote, enabling you to manage a wide range of administrative tasks from your home office. You will be instrumental in ensuring the smooth functioning of daily operations by managing schedules, coordinating communications, and maintaining essential records.

As a Remote Administrative Assistant, your responsibilities will include managing calendars, scheduling meetings, and coordinating appointments for team members and executives. You will handle incoming communications, including emails and phone calls, and direct them to the appropriate personnel. Tasks such as preparing documents, reports, and presentations, managing digital filing systems, and conducting online research will be part of your daily routine. You may also be involved in coordinating travel arrangements, managing office supplies remotely, and assisting with special projects as needed. The ability to anticipate needs and proactively manage tasks is highly valued.

The ideal candidate will have previous experience as an administrative assistant, executive assistant, or in a similar support role. Excellent organizational and time management skills are crucial for juggling multiple tasks and meeting deadlines. Strong written and verbal communication skills are essential for effective interaction with colleagues and external contacts. Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail) is required. Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools is a plus. You must be a self-starter, detail-oriented, and capable of working independently with minimal supervision in a remote setting. Reliability and a commitment to maintaining confidentiality are paramount.

Responsibilities:
  • Manage and maintain electronic calendars, schedule meetings, and coordinate appointments.
  • Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
  • Prepare and edit documents, reports, spreadsheets, and presentations.
  • Organize and maintain digital filing systems and databases.
  • Conduct online research and gather information as requested.
  • Coordinate travel arrangements and create itineraries when required.
  • Assist with managing and ordering remote office supplies and equipment.
  • Provide support for virtual meetings, including setting up calls and taking minutes.
  • Assist with special projects and administrative tasks as assigned.
  • Ensure confidentiality and discretion in handling sensitive information.
Qualifications:
  • Minimum of 2 years of experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
  • Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
  • Ability to work independently, manage workload efficiently, and prioritize tasks in a remote setting.
  • Detail-oriented with a high degree of accuracy.
  • Discretion and ability to maintain confidentiality.
  • High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
  • Proactive attitude and willingness to take initiative.
Contribute your administrative expertise to our client's operations in this flexible remote role.
This advertiser has chosen not to accept applicants from your region.

Senior Administrative Officer, Executive Support

40100 Kisumu KES250000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This is a fully remote position, requiring exceptional discretion, professionalism, and efficiency. You will be responsible for managing the day-to-day administrative operations for senior leadership, ensuring smooth workflow and effective communication. Your duties will include managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence with tact and precision. You will also be responsible for organizing and maintaining filing systems, both physical and digital, and assisting with special projects as needed. The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with at least 5 years of experience providing high-level administrative support, preferably to C-suite executives. Proven ability to manage multiple priorities, anticipate needs, and work independently with minimal supervision is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack) is required. Excellent written and verbal communication skills, exceptional attention to detail, and strong problem-solving abilities are crucial. This role requires a high degree of confidentiality and the ability to handle sensitive information with utmost care. You will be a key point of contact and facilitator for the executive team, ensuring their time is used effectively. This fully remote opportunity allows you to contribute significantly to organizational efficiency and executive productivity from your home office, supporting key functions relevant to Kisumu, Kisumu, KE .
This advertiser has chosen not to accept applicants from your region.

Remote Administrative Assistant - Executive Support

00100 Abothuguchi West KES55000 month WhatJobs

Posted today

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Job Description

full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical in ensuring the smooth operation of executive functions, allowing our leaders to focus on strategic initiatives. You will manage calendars, coordinate meetings, handle communications, and prepare essential documents, all from the convenience of your home office. The ideal candidate is a meticulous professional with exceptional time management and communication skills, adept at navigating a virtual work environment.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel.
  • Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
  • Handle all incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
  • Organize and maintain digital files and records with meticulous attention to detail.
  • Prepare reports, memos, letters, and other documents as required.
  • Assist with travel arrangements, including booking flights, accommodations, and transportation.
  • Conduct research and compile information for various projects and initiatives.
  • Manage expense reporting and assist with budget tracking for executive office.
  • Act as a liaison between executives and internal/external stakeholders.
  • Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
  • Handle confidential information with the utmost discretion.
  • Provide logistical support for virtual events and conferences.
  • Anticipate the needs of executives and proactively address them.
  • Maintain office supplies inventory and manage equipment maintenance.
  • Develop and implement efficient administrative processes and systems.

The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably in a remote setting. Minimum of 3-5 years of experience supporting senior-level executives is required. Excellent proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills are paramount. Exceptional organizational and time-management abilities, with the capacity to multitask effectively, are crucial. A keen eye for detail and a commitment to accuracy are non-negotiable. Candidates should be self-motivated, resourceful, and possess excellent problem-solving skills. Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly desirable. This fully remote position requires a reliable internet connection and a dedicated workspace.
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