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Senior Agronomist - Crop Research and Development
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Remote Administrative Assistant - Executive Support
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Executive Administrative Assistant
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Administrative Assistant to the CEO
Posted 1 day ago
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Responsibilities:
- Manage the CEO's calendar, including scheduling appointments, meetings, and conference calls.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare agendas, take minutes, and follow up on action items for executive meetings.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Draft, proofread, and format correspondence, reports, presentations, and other documents.
- Maintain confidential files and records with utmost discretion.
- Assist with event planning and coordination for executive functions and company gatherings.
- Conduct research and compile information as needed for various projects and initiatives.
- Act as a liaison between the CEO and internal/external stakeholders.
- Manage office supplies and equipment for the executive suite.
- Handle personal errands and requests for the CEO as appropriate.
- Provide general administrative support to the executive team as needed.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Demonstrated ability to manage complex calendars and travel logistics.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong organizational and time-management skills, with the ability to multitask effectively.
- High level of discretion and confidentiality.
- Ability to work independently, take initiative, and exercise sound judgment.
- Professional demeanor and excellent interpersonal skills.
- Experience in supporting C-level executives is highly desirable.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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Administrative Assistant - Operations Support
Posted 1 day ago
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- Managing and maintaining electronic and physical filing systems, ensuring accuracy and easy retrieval of information.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Coordinating and scheduling meetings, appointments, and travel arrangements for staff.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Managing office supplies inventory and placing orders when necessary.
- Providing general administrative support to various departments.
- Greeting visitors and directing them to the appropriate personnel.
- Handling incoming and outgoing mail and courier services.
- Assisting with basic bookkeeping and expense tracking.
- Maintaining office equipment and liaising with IT support for technical issues.
- Developing and implementing office procedures to improve efficiency.
- Supporting event planning and coordination for company activities.
- Ensuring the office environment is tidy and well-organized.
- Acting as a point of contact for internal and external stakeholders.
- Assisting with onboarding new employees by preparing necessary documentation and resources.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive attitude and problem-solving approach.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Familiarity with office management procedures and basic bookkeeping.
- A team player with a positive and professional demeanor.
- Ability to work independently with minimal supervision.
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
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Executive Administrative Assistant - Global Operations Support
Posted 1 day ago
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Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries and directing them to the appropriate parties.
- Assist with expense report preparation and submission.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and gather information as needed for various projects and meetings.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Assist with event planning and coordination for virtual or in-person meetings as required.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to the senior leadership team.
Qualifications:
- Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- High level of discretion and confidentiality.
- Proactive problem-solving skills and ability to work independently.
- Meticulous attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience with travel booking systems and expense management software is advantageous.
- A professional demeanor and positive attitude.
This crucial support role is entirely remote, allowing for flexibility while serving our executive team based from our virtual operations in Ongata Rongai, Kajiado, KE .
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Remote Administrative Assistant
Posted 1 day ago
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Job Description
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and arrange virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence (emails, calls, mail).
- Prepare reports, presentations, and other documents as needed.
- Organize and maintain electronic filing systems.
- Conduct research and compile information for various projects.
- Provide support to team members and assist with ad-hoc administrative tasks.
- Manage travel arrangements and expense reporting (if applicable).
- Ensure smooth communication and workflow between departments.
- Maintain confidentiality of sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to work independently and manage tasks with minimal supervision in a remote setting.
- Detail-oriented and highly accurate.
- Discretion and professionalism.
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