185 Filing jobs in Kenya
Administrative Assistant, Office Operations
00232 Ngong
KES60000 Annually
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Job Description
Our client is looking for a meticulous and proactive Administrative Assistant to manage office operations and provide comprehensive support to their team in **Ruiru, Kiambu, KE**. This role is crucial for ensuring the smooth and efficient functioning of the workplace. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings and appointments, organizing travel arrangements, and preparing reports and presentations. Maintaining accurate filing systems, both physical and digital, and ensuring the efficient flow of information throughout the office will be key. You will also handle incoming and outgoing correspondence, manage office supplies and inventory, and liaise with vendors and service providers to ensure the office is well-maintained and operational. Greeting visitors and directing them appropriately, answering phone calls, and responding to inquiries in a professional and timely manner are also part of your responsibilities. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with good typing skills and familiarity with office equipment. Excellent communication and interpersonal skills are required to interact effectively with colleagues, clients, and external stakeholders. A proactive attitude, a willingness to learn, and a commitment to providing high-quality administrative support are highly valued. This is an excellent opportunity for an organized and dedicated individual to contribute to the operational success of our client's office located in **Ruiru, Kiambu, KE**, playing a vital role in maintaining a productive and welcoming work environment.
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0
Office Administrator & Executive Assistant
60100 Embu, Eastern
KES150000 Monthly
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to support their operations in Embu, Embu, KE . This role is crucial in ensuring the smooth functioning of the office and providing high-level administrative support to senior executives. The ideal candidate will be a master of multitasking, possess excellent communication skills, and have a keen eye for detail. This position offers a hybrid work arrangement, blending remote flexibility with essential in-office responsibilities.
You will be the first point of contact for visitors and callers, manage schedules, coordinate meetings, handle correspondence, and maintain office supplies and records. Your efficiency and professionalism will be key to the success of our client's daily operations. We are looking for someone who can anticipate needs and proactively manage administrative tasks.
Responsibilities:
You will be the first point of contact for visitors and callers, manage schedules, coordinate meetings, handle correspondence, and maintain office supplies and records. Your efficiency and professionalism will be key to the success of our client's daily operations. We are looking for someone who can anticipate needs and proactively manage administrative tasks.
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Screen and direct phone calls, correspondence, and emails.
- Greet visitors and manage the reception area with professionalism.
- Organize and prepare agendas, meeting materials, and minutes for internal and external meetings.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation.
- Maintain and organize physical and digital filing systems.
- Manage office supplies inventory and place orders as needed.
- Assist with expense report preparation and submission.
- Provide general administrative support, including document preparation, data entry, and research.
- Liaise with internal departments and external stakeholders.
- Coordinate office events and team-building activities.
- Handle confidential information with discretion.
- Implement and improve administrative processes for greater efficiency.
- Support the onboarding process for new employees.
- Serve as a reliable point of contact for various administrative inquiries.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving.
- Experience with calendar management and travel coordination.
- Professional demeanor and a customer-service oriented attitude.
- Familiarity with office management software and procedures.
- Ability to work independently and as part of a team.
- Experience in a hybrid work environment is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Remote Office Manager & Executive Assistant
00200 Gathiruini
KES150000 Annually
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Posted 4 days ago
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Job Description
Our client is looking for a highly organized, proactive, and resourceful Remote Office Manager & Executive Assistant to provide comprehensive administrative and operational support. This is a fully remote position where you will be instrumental in ensuring the smooth functioning of our remote operations and supporting key executives. Your responsibilities will include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and overseeing office supplies and equipment inventory for remote employees. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong command of office software and communication tools. You should be adept at anticipating needs, prioritizing tasks effectively, and maintaining a high level of confidentiality. This role requires excellent interpersonal and communication skills, enabling you to interact professionally with internal teams, clients, and external partners. Experience in managing remote teams' administrative needs, streamlining workflows, and implementing efficient office procedures is highly valued. You will be the go-to person for ensuring our remote work environment is productive and supportive. This position offers the flexibility of remote work while demanding dedication, initiative, and a commitment to providing top-tier administrative support. If you thrive in a dynamic environment and excel at managing multiple responsibilities with precision, we encourage you to apply. The role is conceptually associated with Mlolongo, Machakos, KE , but is performed entirely remotely.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas, minutes, and follow-up action items.
- Handle incoming and outgoing correspondence and communications.
- Manage office supplies and equipment for remote employees.
- Develop and implement efficient administrative processes.
- Provide general administrative support to the team and executives.
- Maintain organized digital filing systems.
- Assist with expense reporting and budget tracking.
- Serve as a primary point of contact for administrative inquiries.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager and Executive Assistant
80105 Nairobi, Nairobi
KES450000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is looking for an organized, proactive, and detail-oriented Office Manager and Executive Assistant to provide comprehensive administrative support to their senior leadership team. This is a fully remote position, requiring a high degree of autonomy and strong remote work capabilities. You will be responsible for managing executive calendars, coordinating complex travel arrangements, preparing reports and presentations, and handling confidential correspondence. Your duties will extend to overseeing office operations, managing vendor relationships, and ensuring the smooth functioning of day-to-day administrative tasks. The ideal candidate will possess exceptional organizational and time management skills, with a proven ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. A proactive approach to problem-solving and the ability to anticipate needs are highly valued. Discretion and the ability to handle sensitive information with confidentiality are paramount. This role requires a dedicated professional who can manage diverse responsibilities and contribute to the efficiency and productivity of the executive team, all while working remotely. We are seeking an individual who is adaptable, resourceful, and committed to providing high-level administrative support. Your contributions will be vital in enabling our leaders to focus on strategic initiatives. This is an excellent opportunity for a skilled administrative professional to excel in a remote work setting and make a tangible impact.
Location: This role is fully remote, allowing you to work from your preferred location.
Location: This role is fully remote, allowing you to work from your preferred location.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
60100 Embu, Eastern
KES45000 Annually
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Posted today
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Job Description
Our client requires a highly organized and detail-oriented Administrative Assistant to support their busy office operations in **Embu, Embu, KE**. This is a critical role responsible for managing a wide range of administrative tasks to ensure the smooth functioning of the department. You will be the first point of contact for visitors and callers, managing correspondence, scheduling appointments, and maintaining calendars. Key responsibilities include preparing reports, presentations, and other documents, as well as managing office supplies and equipment. You will also be involved in coordinating meetings, making travel arrangements, and handling expense reports. The ideal candidate will possess excellent communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. A strong understanding of office management procedures and basic accounting principles would be advantageous. You must be proactive, able to prioritize tasks effectively, and work independently with minimal supervision. The ability to maintain confidentiality and handle sensitive information with discretion is crucial. This role requires a professional demeanor and a commitment to providing exceptional support. A minimum of 2 years of experience in an administrative support role is preferred. This position is based on-site and requires the ability to commute daily to our **Embu, Embu, KE** office. Join a supportive team and contribute to the efficiency of our operations.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
00100 Abothuguchi West
KES70000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is looking for a detail-oriented and organized Administrative Assistant to provide essential support to their team. This hybrid role requires a candidate who can efficiently manage daily administrative tasks, ensuring smooth office operations. Key responsibilities include managing correspondence via email and phone, scheduling appointments and meetings, maintaining filing systems (both digital and physical), and preparing documents and presentations. You will be expected to greet visitors, manage office supplies, and assist with travel arrangements. The ideal candidate possesses excellent communication and interpersonal skills, with a proactive attitude towards problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and familiarity with other office management software is a plus. Strong organizational skills and the ability to multitask effectively are critical. This role involves handling confidential information with discretion and maintaining a professional demeanor at all times. While much of the work can be done remotely, there will be a requirement to attend the office in Nairobi, Nairobi, KE for specific meetings, collaborative sessions, and essential in-person duties, necessitating a hybrid work arrangement. The successful candidate will be adept at time management and able to prioritize tasks efficiently to meet deadlines. Support for event planning and coordination may also be required. This is an excellent opportunity for an individual seeking a part-time role that offers a blend of remote flexibility and in-office engagement, contributing to the efficient functioning of a busy professional environment. A positive attitude and a willingness to learn are highly valued.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
10100 Mangu
KES1500000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team. This is an in-office position, crucial for maintaining the smooth day-to-day operations of the office environment. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently. You will be the first point of contact for many visitors and callers, and will play a key role in ensuring the office runs like a well-oiled machine.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize the executive team's calendars, scheduling appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, mail, and faxes, and ensure timely distribution.
- Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Maintain and organize physical and digital filing systems, ensuring confidentiality.
- Order and manage office supplies, equipment, and inventory.
- Coordinate internal and external meetings, including booking venues and arranging catering.
- Assist with the preparation of reports, presentations, and other documents.
- Process expense reports and manage basic bookkeeping tasks.
- Provide general administrative support to the office as needed.
- Ensure the office environment is tidy and professional at all times.
- Support with onboarding new employees by preparing necessary documentation.
- Handle ad-hoc projects as assigned by the management team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Secretary, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Discretion and the ability to handle confidential information.
- Experience with office equipment (e.g., printers, scanners, phone systems).
- Proactive attitude and problem-solving capabilities.
- Ability to work effectively as part of a team.
- Familiarity with basic accounting principles is an advantage.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
60200 Meru , Eastern
KES1800 Hourly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to their busy office in Meru. This part-time role requires a detail-oriented individual who can manage a variety of administrative tasks to ensure the smooth operation of the workplace. The successful candidate will be responsible for managing schedules, coordinating meetings, handling correspondence (emails and phone calls), and maintaining office filing systems. You will assist with preparing reports, presentations, and other documents as needed. Other duties may include managing office supplies, processing invoices, and providing general support to the team. Excellent communication and interpersonal skills are essential, as you will be interacting with clients, vendors, and internal staff. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is a must. The ability to multitask, prioritize effectively, and work independently with minimal supervision is highly valued. Previous experience in an administrative role is preferred. This is an excellent opportunity for someone seeking flexible part-time work within a professional environment. If you are a proactive individual with a strong work ethic and a commitment to providing exceptional administrative support, we encourage you to apply. Join our client's team and contribute to their daily operational success.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
20200 Mwembe
KES70000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a diligent and organized Administrative Assistant to support their operations in Naivasha, Nakuru, KE . This role is essential for ensuring the smooth and efficient functioning of the office environment. You will be responsible for a wide range of administrative tasks, providing crucial support to management and staff.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain office calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, calls, and mail.
- Prepare documents, reports, presentations, and spreadsheets as required.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies and inventory, placing orders as needed.
- Greet visitors and direct them to the appropriate personnel.
- Assist with travel arrangements and accommodation bookings.
- Process invoices, expense reports, and other financial documentation.
- Support the implementation and management of office procedures and policies.
- Liaise with internal departments and external contacts.
- Perform general administrative duties to ensure efficient office operations.
- Provide support for company events and meetings.
Qualifications:
- High school diploma or equivalent; further education or certification in administration is a plus.
- Proven experience as an Administrative Assistant or in a similar role (minimum 2 years).
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive attitude and problem-solving capabilities.
- Familiarity with office equipment and procedures.
- Ability to work collaboratively within a team.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
60100 Embu, Eastern
KES40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a diligent and organized Administrative Assistant to provide essential support to their team. This role is crucial for ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, organizing meetings, and maintaining accurate records. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and strong organizational abilities. Proficiency in office software suites, such as Microsoft Office or Google Workspace, is essential. You will also be expected to handle basic bookkeeping, prepare reports, and manage office supplies. This position requires a proactive approach, the ability to multitask effectively, and a commitment to maintaining confidentiality. While the role is primarily office-based, a degree of flexibility in tasks may be required. We are seeking a reliable and dedicated individual who can contribute positively to our work environment and support our team's objectives. Your efficiency and professionalism will be key to ensuring that administrative functions run seamlessly. This is an excellent opportunity for someone seeking a part-time administrative role within a supportive team.
This advertiser has chosen not to accept applicants from your region.
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