449 Executive Associate jobs in Kenya
Executive Assistant
00400 Kitale, Rift Valley
KES300000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This is a critical fully remote role, offering the flexibility to manage executive schedules and communications from anywhere. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities seamlessly.
Key Responsibilities:
The successful candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills, superior time management abilities, and a high level of professionalism are required. This remote position demands a proactive and self-motivated individual who thrives in a fast-paced environment and can effectively manage tasks and communication channels independently. You will be an integral part of the executive team, providing essential support that enables leadership to focus on strategic initiatives. This role offers a unique opportunity to contribute to the success of a prominent organization while enjoying the benefits of a remote work setup.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, ensuring efficient scheduling of meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, creating detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile information for various projects and executive needs.
- Manage expense reports and reimbursements, ensuring timely submission and accuracy.
- Maintain confidential files and records with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate potential challenges and proactively implement solutions to ensure smooth operations.
- Provide general administrative support, including data entry, filing, and managing office supplies.
- Assist with the planning and execution of special projects and events as needed.
The successful candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills, superior time management abilities, and a high level of professionalism are required. This remote position demands a proactive and self-motivated individual who thrives in a fast-paced environment and can effectively manage tasks and communication channels independently. You will be an integral part of the executive team, providing essential support that enables leadership to focus on strategic initiatives. This role offers a unique opportunity to contribute to the success of a prominent organization while enjoying the benefits of a remote work setup.
This advertiser has chosen not to accept applicants from your region.
0
Executive Assistant
60100 Embu, Eastern
KES45000 Annually
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Posted today
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Job Description
Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires a professional who can manage a wide range of tasks efficiently, ensuring the smooth operation of executive functions. Responsibilities include managing complex calendars, scheduling meetings, making travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. The ideal candidate will be proficient in office productivity software, possess excellent communication skills, and have a keen eye for detail. You will act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and tact.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and assist with budget tracking.
- Organize and maintain physical and digital filing systems.
- Serve as a liaison between executives and employees/external parties.
- Handle confidential information with the utmost discretion and integrity.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to multitask and prioritize tasks effectively.
- Experience in a fast-paced environment is beneficial.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant
30100 Moiben
KES1500000 Annually
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Posted 1 day ago
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Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership, operating within a fully remote framework. This position requires exceptional administrative, communication, and organizational skills to manage complex schedules, coordinate projects, and facilitate seamless operations. As an integral part of a distributed team, you will ensure that executives can maximize their effectiveness. Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate internal and external meetings, including preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
- Conduct research and gather information as needed to support executive decision-making.
- Organize and manage electronic and physical filing systems.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address them.
- Manage special projects and initiatives as assigned.
- Assist with expense reporting and budget tracking.
- Streamline administrative processes and improve efficiency.
- Provide remote support across different time zones as required.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 3-5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive mindset with strong problem-solving capabilities.
- Ability to work independently and manage tasks efficiently in a remote work environment.
- A dedicated, quiet workspace with reliable high-speed internet is essential for this role.
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant
80100 Nairobi, Nairobi
KES60000 month
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Posted 2 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior management in Mombasa, Mombasa, KE . This role is pivotal in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling confidential information with utmost discretion. The ideal candidate will be adept at multitasking, possess excellent communication skills, and demonstrate a keen eye for detail. Responsibilities include managing complex calendars, arranging travel, preparing reports and presentations, and acting as a liaison between executives and internal/external stakeholders. Proficiency in office software suites, calendar management tools, and virtual meeting platforms is essential. Strong interpersonal skills and the ability to anticipate needs are key to success in this position. You will be expected to maintain a professional demeanor at all times and contribute positively to the office environment. Experience in a similar executive support role is required, preferably within a fast-paced corporate setting. A commitment to confidentiality and exceptional problem-solving abilities are crucial.
Core Duties:
Essential Qualifications:
This is a key role supporting vital leadership functions within the organization.
Core Duties:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, including logistics and agendas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications.
- Act as a point of contact for internal and external stakeholders.
- Manage expense reports and reimbursements.
- Maintain filing systems, both electronic and physical.
- Handle confidential and sensitive information with discretion.
- Anticipate the needs of executives and proactively address them.
Essential Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management and travel arrangements.
- Ability to multitask and prioritize effectively.
- High level of discretion and professionalism.
- Adaptability and willingness to learn new systems and processes.
- Problem-solving aptitude.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This is a key role supporting vital leadership functions within the organization.
This advertiser has chosen not to accept applicants from your region.
3
Executive Assistant
00100 Abothuguchi West
KES90000 Annually
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Posted 2 days ago
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Job Description
Our client is searching for a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive remote support to senior leadership. This is a crucial fully remote role where you will manage complex schedules, coordinate meetings, handle correspondence, and anticipate the needs of the executives you support. Key responsibilities include managing calendars, booking travel arrangements, preparing meeting agendas and minutes, and conducting research for various projects. You will serve as the primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Proficiency in office productivity software, such as Microsoft Office Suite or Google Workspace, is essential, along with experience using virtual collaboration tools. The ideal candidate will possess outstanding organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills are a must, as is a high level of discretion and professionalism. You should be a proactive problem-solver, capable of anticipating potential issues and implementing solutions independently. Experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably in a remote capacity, is required. A strong understanding of business etiquette and professional communication is necessary. This position is entirely remote, requiring a dedicated workspace and reliable internet connection. You will be a vital link in ensuring the efficiency and effectiveness of our client's executive team. If you are a highly motivated and resourceful individual seeking a challenging and rewarding remote opportunity to demonstrate your exceptional administrative and organizational talents, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
01000 Mumbuni
KES650000 Annually
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Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive activities, managing schedules, and facilitating communication. The ideal candidate will be a master of multitasking, possess exceptional discretion, and be adept at managing administrative tasks remotely. You will be an integral part of the executive team, contributing to overall organizational success.
Responsibilities:
Qualifications:
This position is fully remote, serving leaders who may be based in or associated with **Machakos, Machakos, KE**. We are looking for a dedicated professional who can seamlessly manage executive support from a distance.
Responsibilities:
- Manage and maintain complex calendars and schedules for executives.
- Coordinate and arrange virtual meetings, including preparing agendas and taking minutes.
- Handle travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, and presentations.
- Conduct research and gather information for executive projects.
- Manage incoming and outgoing communications, prioritizing and responding as needed.
- Organize and maintain electronic and physical filing systems.
- Assist with event planning and coordination for virtual gatherings.
- Proactively identify and address potential administrative issues.
- Maintain confidentiality and exercise discretion in all matters.
- Liaise with internal and external stakeholders on behalf of executives.
- Support other administrative tasks as required.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle sensitive information.
- Strong problem-solving skills and attention to detail.
- Ability to work independently, prioritize tasks, and manage multiple deadlines.
- Experience in remote work environments is essential.
- A proactive and positive attitude with a strong work ethic.
This position is fully remote, serving leaders who may be based in or associated with **Machakos, Machakos, KE**. We are looking for a dedicated professional who can seamlessly manage executive support from a distance.
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant
00300 Abothuguchi West
KES450000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to their senior leadership team from a remote capacity. This role is critical in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements (virtual and potentially in-person), preparing correspondence, reports, and presentations, and handling confidential information with discretion. The ideal candidate will possess outstanding organizational and time-management skills, exceptional written and verbal communication abilities, and a strong proficiency in modern office technologies and collaboration tools. Experience with virtual meeting platforms (Zoom, Microsoft Teams), project management software, and standard office suites (Microsoft Office, Google Workspace) is essential. This is a remote-first position, requiring self-motivation, impeccable attention to detail, and the ability to anticipate needs and proactively solve problems without direct supervision. You will serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent interpersonal skills in all interactions. Responsibilities also include managing expense reports, conducting research, and assisting with special projects as needed. A commitment to maintaining confidentiality and a high level of integrity is paramount. We are looking for a reliable and adaptable individual who thrives in a fast-paced environment and can effectively manage multiple priorities in a remote setting. Your efficiency and proactive approach will be instrumental in supporting our client's executive team and contributing to overall organizational success. If you are an experienced administrative professional seeking a challenging and rewarding remote opportunity, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant
50100 Kakamega, Western
KES800000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional administrative and communication skills. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. You will be the go-to person for ensuring the smooth day-to-day operations of our executives, enabling them to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling appointments and meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile information for reports and meetings.
- Handle incoming communications, including emails and phone calls, filtering and prioritizing as necessary.
- Organize and manage virtual meetings, ensuring all necessary participants are invited and materials are distributed.
- Maintain organized digital filing systems and databases.
- Prepare expense reports and manage invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of the executives and proactively address them.
- Maintain strict confidentiality and exercise sound judgment in handling sensitive information.
- Provide general administrative support as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, ideally supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Ability to multitask, prioritize, and work efficiently in a fast-paced remote environment.
- Discretion and professionalism in handling confidential information.
- Proactive approach and a high level of initiative.
- Excellent interpersonal skills and a positive attitude.
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant
20117 Mwembe
KES75000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a fast-paced technology startup, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, allowing you to manage executive schedules and communications efficiently from your preferred location. You will be responsible for managing complex calendars, coordinating meetings and appointments, and making travel arrangements, ensuring seamless logistical support. Key duties include preparing and editing correspondence, reports, and presentations, often requiring a high degree of discretion and confidentiality. You will conduct research on various topics as requested by executives, summarizing information and preparing briefing materials. Effective communication is vital; you will act as a primary point of contact for internal and external stakeholders, fielding inquiries and managing communications on behalf of the executives. Proactive problem-solving and anticipating the needs of the leadership team are crucial aspects of this role. You will assist with project management tasks, tracking deadlines and ensuring follow-through on action items. Maintaining organized filing systems, both physical and digital, is also part of your responsibility. The ideal candidate will possess exceptional organizational and time-management skills, with a proven ability to multitask and prioritize effectively. Strong written and verbal communication skills, along with a professional demeanor and excellent interpersonal skills, are essential. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is required. A high level of discretion, confidentiality, and sound judgment is paramount. Prior experience as an Executive Assistant, particularly supporting C-level executives in a dynamic environment, is strongly preferred. A Bachelor's degree in Business Administration or a related field is a plus. If you are a meticulous, proactive, and reliable professional who thrives in a supportive role within a remote team, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant
60200 Meru , Eastern
KES55000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, allowing you to manage executive schedules and coordinate communications from anywhere in Kenya. You will be instrumental in ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
Qualifications:
This remote role offers a flexible and dynamic work environment, perfect for an administrative professional seeking to support top-level leadership and contribute to organizational success.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and prepare briefing materials for meetings and events.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and budget tracking for the executive office.
- Assist with special projects and initiatives as assigned.
Qualifications:
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Exceptional organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High level of professionalism, discretion, and integrity.
- Ability to work independently with minimal supervision in a remote setting.
- Experience supporting senior executives is highly preferred.
- Strong problem-solving abilities and attention to detail.
This remote role offers a flexible and dynamic work environment, perfect for an administrative professional seeking to support top-level leadership and contribute to organizational success.
This advertiser has chosen not to accept applicants from your region.
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