0 Event Planner jobs in Kenya

• Plan, organize, and execute events from conception to completion, ensuring all objectives are met.
• Develop event concepts, themes, and agendas in collaboration with stakeholders.
• Manage event budgets, tracking expenses and ensuring financial targets are met.
• Source and negotiate contracts with vendors, including caterers, decorators, entertainers, and AV technicians.
• Coordinate all event logistics, including venue selection, seating arrangements, and transportation.
• Develop detailed event timelines and manage timelines effectively.
• Oversee on-site event execution, ensuring smooth operations and addressing any issues promptly.
• Manage event registration, guest lists, and communication with attendees.
• Conduct post-event evaluations, gathering feedback and preparing reports.
• Stay updated on industry trends and best practices in event planning.
• Ensure compliance with all relevant health, safety, and legal regulations for events.
• Develop marketing and promotional materials for events.
• Build and maintain strong relationships with clients, vendors, and venue managers.

• Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field.
• Minimum of 4 years of experience in event planning and management.
• Proven track record of successfully planning and executing a variety of events.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Exceptional communication and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Creativity and a flair for innovative event design.
• Ability to work under pressure and meet tight deadlines.
• A flexible schedule is required, including evenings and weekends as needed for events.
• Experience in the arts and entertainment sector is a plus.

Company Description

Jujaya Media is a dynamic, integrated firm specializing in Media, Public Relations, and Communication. We provide innovative solutions that elevate brands and drive increased market share by reaching broader audiences and communicating with impact. Our personalized, hands-on approach ensures effective strategies, drawing on our expertise in people skills, marketing, and service delivery. We tailor media outreach across multiple platforms, creating bespoke campaigns that resonate both online and offline with African audiences.

Role Description

This is a contract role for a Corporate Event Planner. The role is hybrid, based in Nairobi County, Kenya, with some work-from-home flexibility. The Corporate Event Planner will be responsible for planning, organizing, and executing corporate events. This includes managing event logistics, coordinating with vendors, budgeting, and ensuring successful event delivery. Additionally, the planner will be required to communicate effectively with clients and stakeholders, ensuring all needs and expectations are met.

Qualifications

• Strong Communication skills and ability to liaise effectively with clients and stakeholders
• Proven experience in Event Planning and Event Management
• Expertise in Budgeting for events and ensuring cost-efficiency
• Experience in Sales and the ability to secure sponsors and partnerships
• Excellent organization and multitasking capabilities
• Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred
• Problem-solving skills and ability to work under pressure

• Conceptualize, plan, and execute a wide range of events, from small gatherings to large-scale functions.
• Develop detailed event proposals, including themes, timelines, budgets, and logistical plans.
• Source, negotiate with, and manage relationships with vendors, suppliers, and venues.
• Oversee event budgets, ensuring cost-effectiveness and financial control.
• Coordinate all logistical aspects of events, including scheduling, setup, and breakdown.
• Manage event registration, ticketing, and guest communication.
• Develop and implement marketing and promotional strategies for events.
• Ensure compliance with all relevant health, safety, and security regulations.
• Conduct post-event evaluations, gathering feedback and preparing reports.
• Stay abreast of industry trends and innovative event management practices.

• Bachelor's degree in Event Management, Marketing, Hospitality, or a related field.
• Minimum of 6 years of experience in event planning and management.
• Proven track record of successfully planning and executing diverse events.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent organizational, project management, and time management skills.
• Exceptional communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and virtual collaboration tools.
• Ability to work independently and manage multiple events simultaneously in a remote setting.
• Creativity and a passion for delivering exceptional event experiences.

• Developing event concepts and proposals.
• Creating and managing event budgets.
• Sourcing and negotiating with venues and suppliers.
• Coordinating all event logistics and operational aspects.
• Developing marketing and promotional strategies.
• Overseeing event setup, execution, and breakdown.
• Managing event staff and volunteers.
• Conducting post-event evaluations and reporting.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 5 years of experience in event planning and management.
• Demonstrated success in planning and executing diverse event types.
• Excellent organizational and time-management skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and tools.
• Creative thinking and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Flexibility to work evenings and weekends as required by event schedules.

• Conceptualize, plan, and manage all aspects of events, from inception to completion.
• Develop detailed event proposals, budgets, and timelines.
• Source and negotiate with venues, caterers, AV technicians, decorators, and other vendors.
• Manage event logistics, including registration, accommodation, transportation, and on-site coordination (for any in-person components).
• Create engaging event experiences, considering thematic elements, entertainment, and guest flow.
• Develop and implement marketing and communication plans for events.
• Oversee event execution, ensuring all activities run smoothly and efficiently.
• Conduct post-event evaluations, gathering feedback and reporting on key metrics.
• Maintain strong relationships with clients, providing regular updates and managing expectations.
• Stay updated on industry trends and best practices in event planning and management.
• Develop and manage contingency plans for unforeseen circumstances.
• Coordinate virtual event platforms and technical requirements for online components.

• Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
• Minimum of 7 years of experience in event planning and management, with a focus on corporate and large-scale events.
• Demonstrated experience in managing budgets of significant size.
• Proven ability to negotiate effectively with vendors and suppliers.
• Exceptional organizational and project management skills.
• Strong understanding of event technology, including AV, lighting, and virtual platforms.
• Excellent communication, presentation, and interpersonal skills.
• Ability to work independently and as part of a remote team.
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to work non-standard hours and travel occasionally for key events if required.
• A portfolio of successfully executed events is highly desirable.

• Develop comprehensive event plans, including defining objectives, themes, budgets, and timelines.
• Source, negotiate with, and manage a diverse range of vendors, including venues, caterers, audiovisual providers, entertainers, and security.
• Create detailed event schedules and run sheets, ensuring smooth execution on the day of the event.
• Manage event budgets meticulously, tracking expenses and ensuring cost-effectiveness.
• Oversee event logistics, including registration, accommodation, transportation, and on-site coordination (may involve remotely directing on-site teams).
• Develop creative concepts and innovative ideas to enhance the event experience.
• Collaborate with clients to understand their vision and ensure client satisfaction.
• Conduct post-event analysis, gathering feedback and preparing reports on event success.
• Stay abreast of current event trends, new technologies, and best practices in the industry.
• Manage relationships with key stakeholders, including clients, vendors, and internal teams.
• Develop marketing and communication materials for events.
• Troubleshoot and resolve any issues that arise before, during, or after events.

• A Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field.
• A minimum of 6 years of experience in event planning and management, with a strong portfolio of diverse events.
• Proven experience in managing budgets of significant size and complexity.
• Excellent negotiation, vendor management, and client relationship skills.
• Exceptional organizational, time-management, and multitasking abilities.
• Proficiency in event management software and virtual collaboration tools.
• Strong creative and problem-solving skills.
• Excellent written and verbal communication skills, essential for a remote role.
• Ability to remain calm and effective under pressure.
• Experience in planning virtual or hybrid events is a plus.

• Conceptualize, develop, and execute innovative event strategies for virtual, hybrid, and in-person gatherings.
• Manage all aspects of event planning, including venue selection (for hybrid), vendor sourcing and negotiation, budget development and management, and timeline creation.
• Oversee event logistics, such as registration, accommodation, catering, audiovisual requirements, and transportation.
• Coordinate with internal teams and external stakeholders to ensure seamless event execution.
• Develop creative event themes, content, and engagement strategies tailored to specific audiences and objectives.
• Manage event marketing and promotion efforts, including digital campaigns and social media engagement.
• Liaise with speakers, performers, and other participants to ensure their needs are met and their contributions are integrated effectively.
• Monitor event budgets, track expenses, and provide regular financial reports.
• Conduct post-event evaluations, gather feedback, and generate comprehensive reports on event success and ROI.
• Stay current with industry trends and best practices in event planning and virtual/hybrid event technologies.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• A minimum of 5 years of proven experience in event planning and management, with a strong portfolio showcasing successful events.
• Demonstrated experience in planning and executing successful virtual and hybrid events is essential.
• Exceptional organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, interpersonal, and negotiation skills.
• Proficiency in event management software and virtual event platforms.
• Creative thinking and a keen eye for detail.
• Ability to work under pressure and meet tight deadlines.
• A passion for creating memorable and impactful experiences.
• This is a fully remote role, so strong self-discipline and time management skills are crucial.