389 Clerical Work jobs in Kenya

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:

• Manage office calendars and schedule appointments.
• Organize and coordinate meetings, including preparing agendas and minutes.
• Handle incoming and outgoing correspondence (emails, phone calls, mail).
• Maintain organized filing systems (physical and digital).
• Prepare reports, presentations, and other office documents.
• Manage office supplies inventory and place orders as needed.
• Assist with travel arrangements and expense report processing.
• Provide general administrative support to the team.
• Ensure efficient office operations.

Qualifications:

• High school diploma or equivalent; Associate's degree or higher is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality are essential.
• Experience in a hybrid work environment.

Our client is looking for a highly organized and efficient Administrative Assistant to manage office operations in their Thika branch. This is an on-site position where you will be the central point of contact for administrative support, ensuring the smooth day-to-day functioning of the office. Your responsibilities will include managing correspondence, scheduling appointments and meetings, maintaining filing systems, and handling general inquiries from staff and visitors. You will be responsible for preparing documents, reports, and presentations, as well as managing office supplies and equipment. Excellent communication and interpersonal skills are essential, as you will interact with employees at all levels, clients, and external partners. The ideal candidate is proactive, possesses strong problem-solving abilities, and has a meticulous attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a mandatory requirement. You should be adept at multitasking and managing priorities in a fast-paced environment. Experience in office management or a similar administrative role is preferred. This role requires a professional demeanor and the ability to handle confidential information with discretion. You will be expected to contribute to improving office processes and ensuring a productive work environment. This is a critical role that supports the efficiency of the entire team. The successful candidate will be reliable, punctual, and committed to providing high-quality administrative support. Key duties will include coordinating travel arrangements, managing the reception area, and providing support for special projects as assigned. We seek an individual who is eager to learn and grow within our organization and contribute to our company's success through exceptional administrative support. A friendly and customer-service oriented attitude is vital for interacting with both internal and external stakeholders. Your organizational prowess will be key to maintaining an orderly and efficient workspace. This is a full-time position based at our office in Thika, Kiambu. Your contribution will be vital to our operational effectiveness. We value commitment and diligence in all our administrative functions. The ability to work collaboratively within a team is also a key aspect of this role.

Our client is looking for a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is critical in ensuring the smooth and efficient operation of daily business activities. You will be responsible for managing administrative tasks, coordinating schedules, and supporting executive-level staff. Key responsibilities include managing calendars, scheduling meetings, making travel arrangements, and preparing correspondence. You will also handle office supply management, vendor communications, and potentially basic bookkeeping tasks. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively. Proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, is essential. Strong written and verbal communication skills are required for interacting with internal teams and external contacts. This role demands a high degree of professionalism, discretion, and the ability to work independently with minimal supervision. You should be proactive in identifying and resolving administrative challenges, anticipating the needs of the executives and the office. Experience in executive support or office management is highly valued. Familiarity with remote collaboration tools like Zoom, Slack, and project management software is a plus. A diploma or Bachelor's degree in Business Administration or a related field is preferred, along with at least 3-5 years of relevant experience. The ability to manage confidential information with integrity and maintain a positive attitude under pressure is crucial. This is an excellent opportunity for an organized and dedicated individual to provide vital support to a dynamic remote team.

Job Title: Office Admin Operations AssistantLocation:NairobiDepartment: Operations & OngroundsReports to: Head of OperationsEmployment Type: Full-timeJob Summary:We are seeking a highly organized and proactive Operations Assistant to supportday-to-day operational coordination, inventory tracking, cleaning and laundryworkflows, and overall unit readiness. This role is essential in ensuring seamlesson-ground operations by coordinating with cleaning teams, managing inventory,and conducting regular inspections. The ideal candidate thrives in a fast-pacedenvironment, has a keen eye for detail, and ensures our units consistently meet highstandards.Key Responsibilities:1. Office & Inventory Management ● Oversee daily office operations to maintain a well-structured and productivework environment.● Manage all inventory, procurement, and supplies, ensuring accurate trackingof all equipment.● Maintain an organized inventory tracker with categorized assets for easymonitoring.● Conduct regular stock reconciliations to match physical inventory withrecords.● Update stock levels, report low stock alerts or discrepancies, and coordinatetimely restocking.● Flag potential losses or damages for immediate action.● Keep the Operational Playbook up to date with SOPs for inventory and assethandling.2. Laundry & Cleaning Flow Coordination ● Track and record laundry movement from units to laundry service and back.● Ensure timely coordination of cleaned linen/towels with the office andcleaning teams.● Monitor quality and quantity of laundered items.● Maintain up-to-date Excel records of laundry flow and linen usage across allunits.3. Cleaners’ Reporting & Scheduling ● Collect daily cleaner reports and escalate any concerns to the OperationsLead.● Monitor repeated delays or inconsistencies in cleaner performance andaddress through proper reporting.4. Time & Task Management ● Monitor cleaning timelines to ensure units are ready within the set turnaroundtime.● Flag and resolve any time inefficiencies or repeated delays.5. Unit Readiness & Inspections ● Conduct detailed unit inspections to ensure quality standards are met.● Oversee unit readiness, ensuring all areas are cleaned and restocked withinthe required turnaround times.● Submit inspection reports and flag urgent issues for prompt follow-up (e.g.,repairs, linen shortages)● Prepare and share inspection reports with the Operations team.● Flag any maintenance, linen, or cleanliness concerns for immediate action6. Cross-functional Support ● Provide support to the On-ground Operations and Reservations teams whenneeded.● Assist with guest readiness, emergency cleaning coordination, or last-minuteunit changes.● Respond promptly to guest-related cleaning or linen concerns bycoordinating quick solutions with the relevant teams.RequirementsQualifications & Skills: ● Bachelor’s degree/ Diploma in Business Administration, or related areas.● 2+ years’ experience in operations, logistics, or hospitality supportrole.Experience in inventory management is a strong advantage.● Strong organizational and multitasking skills.● Strong Excel/Google Sheets skills for record-keeping and tracking.● Excellent communication and reporting abilities.● Ability to work flexible hours, including weekends and holidays. Key Competencies: ● Attention to detail● Time management● Accountability● Team collaboration● Problem-solving● Adaptability

Our client is seeking a highly motivated and detail-oriented Remote Data Entry Apprentice to join their dynamic team. This is a fantastic opportunity for individuals looking to kick-start their career in data management and administration, with a strong focus on remote work from the comfort of your home. You will gain invaluable hands-on experience in processing, verifying, and managing large volumes of data accurately and efficiently. Your responsibilities will include entering alpha-numeric data from various sources into our client's digital systems, performing regular data quality checks to ensure accuracy and completeness, identifying and correcting any errors or discrepancies in data, assisting with the organization and maintenance of digital databases, and supporting team members with data-related tasks as needed. This role requires a keen eye for detail, excellent typing speed and accuracy, and a strong understanding of basic computer applications, particularly spreadsheet software like Microsoft Excel or Google Sheets. While prior data entry experience is a plus, our client is primarily looking for individuals with a positive attitude, a willingness to learn, and a commitment to completing their apprenticeship successfully. You will be provided with comprehensive training and ongoing support to ensure your development. This is a fully remote position, offering flexibility and the chance to work with a forward-thinking organization. Successful candidates will need a reliable internet connection and a suitable home working environment. If you are a proactive learner eager to build a career in a remote setting and contribute to efficient data operations, we encourage you to apply for this exciting apprenticeship opportunity in **Naivasha, Nakuru, KE**.

Our client is looking for a highly organized and detail-oriented Remote Data Entry Specialist to join their virtual team. This role is fully remote, offering the flexibility to work from anywhere in Kenya. You will be responsible for accurately inputting, updating, and managing various types of data into our company's databases and systems. Key responsibilities include ensuring data integrity and accuracy, performing regular data audits, identifying and correcting errors, maintaining confidentiality of sensitive information, and supporting other departments with data-related tasks as needed. The ideal candidate will possess excellent typing skills, a keen eye for detail, and the ability to work independently with minimal supervision. Proficiency in using data entry software and Microsoft Office Suite (particularly Excel) is essential. You should be comfortable working with large volumes of data and have a methodical approach to tasks. Strong organizational skills and the ability to meet deadlines are crucial for success in this role. We are seeking individuals who are reliable, proactive, and committed to maintaining high standards of data quality. This is a fantastic opportunity for anyone seeking a flexible work arrangement while contributing to the efficiency of our operations. A stable internet connection and a quiet workspace are necessary to perform the duties effectively. Training on our specific systems and procedures will be provided. If you are a meticulous individual with a passion for accuracy and efficiency, we encourage you to apply and become a vital part of our remote workforce.

Our client is seeking a detail-oriented and reliable Remote Data Entry Specialist to join their team. This position is fully remote, offering flexibility in your work schedule. You will be responsible for accurately inputting, updating, and maintaining data in various databases and systems. Your core duties will include verifying the accuracy of data, identifying and correcting any errors, and ensuring that information is entered consistently and efficiently. This role requires a high degree of concentration and an ability to work independently.

The ideal candidate will possess excellent typing skills, a keen eye for detail, and proficiency in basic computer applications. Experience with specific database software or CRM systems is a plus, but comprehensive training will be provided. You should be organized, capable of managing your time effectively, and committed to meeting data entry deadlines. This role is perfect for individuals seeking flexible work that can be done from home. Strong attention to detail is paramount, as is the ability to follow instructions precisely. You will be expected to maintain the confidentiality of sensitive information. If you are a self-starter with a strong work ethic and a commitment to accuracy, we encourage you to apply for this rewarding remote opportunity.

**Additional Information**
**Job Number** 25123429
**Job Category** Rooms & Guest Services Operations
**Location** JW Marriott Hotel Nairobi, Chiromo Lane, Nairobi, Kenya, Kenya,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- 5 years of experience in the guest services, front desk, or related professional area in a Luxury Set up preferably 5 Star Hotel
OR
- Degree or Diploma from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
**CORE WORK ACTIVITIES**
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and builds mutual trust, respect, and cooperation among team members.
- Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.
- Ensures employee recognition is taking place on all shifts.
- Establishes and maintains open, collaborative relationships with employees.
**Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Strives to improve service performance.
- Collaborates with the Front Office Manager on ways to continually improve departmental service.
- Communicates a clear and consistent message regarding the Front Office goals to produce desired results.
- Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Serves as a role model to demonstrate appropriate behaviors.
- Sets a positive example for guest relations.
- Displays outstanding hospitality skills.
- Empowers employees to provide excellent customer service.
- Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
- Provides feedback to employees based on observation of service behaviors.
- Handles guest problems and complaints effectively.
- Interacts with guests to obtain feedback on product quality and service levels.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Ensures compliance with all Front Office policies, standards and procedures.
- Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
**Additional Responsibilities**
- Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Functions in place of the Front Office Manager in his/her absence.
- Communicates critical information from pre- and post-convention meetings to the Front Office staff.
- Participates in department meetings.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to support their operations in Kisumu, Kisumu, KE . This hybrid role offers a blend of in-office presence and remote flexibility, allowing for a balanced work-life integration. The successful candidate will be instrumental in ensuring the smooth day-to-day running of the office and providing comprehensive administrative support to senior executives. Responsibilities will include managing calendars, coordinating meetings, preparing reports, handling correspondence, organizing travel arrangements, and maintaining office supplies. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and possessing excellent communication and interpersonal skills. This role requires a detail-oriented individual with a professional demeanor and a commitment to providing exceptional support. Key responsibilities include:

• Managing and coordinating executive schedules, appointments, and travel arrangements.
• Organizing and preparing materials for meetings, including agendas, minutes, and presentations.
• Handling incoming and outgoing correspondence, including emails and phone calls.
• Maintaining and organizing office filing systems, both physical and digital.
• Procuring and managing office supplies and equipment.
• Assisting with event planning and coordination for internal and external meetings.
• Providing administrative support for special projects as needed.
• Greeting visitors and managing the reception area.
• Ensuring the office environment is tidy and well-maintained.
• Processing invoices and managing petty cash.

Qualifications:

• Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality are essential.
• Experience in a hybrid work environment is a plus.
• High school diploma or equivalent; further qualifications will be advantageous.

This is a fantastic opportunity for a dedicated administrative professional to contribute significantly to a growing organization. Join us and make a tangible impact in a role that values efficiency and support.