784 Assistant Role jobs in Kenya
Administrative Assistant - Office Operations
60200 Meru , Eastern
KES60000 month
WhatJobs
Posted today
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Job Description
Our client is looking for a meticulous and organized Administrative Assistant to manage office operations and provide comprehensive administrative support. This role offers a hybrid work arrangement, requiring a balance of in-office and remote duties. You will be instrumental in ensuring the smooth day-to-day functioning of the office, handling a variety of tasks with professionalism and efficiency. Responsibilities include managing correspondence, scheduling appointments and meetings, preparing reports and presentations, maintaining filing systems, and coordinating travel arrangements. You will also be responsible for greeting visitors, answering phone calls, managing office supplies, and assisting with event planning. A key part of this role involves liaising with internal departments and external stakeholders, ensuring clear and timely communication. We are seeking an individual with exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are a must. You should be proactive, resourceful, and capable of working both independently and as part of a team. Experience in an administrative support role is preferred. A strong understanding of office procedures and etiquette is required. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position provides an excellent opportunity to develop your administrative career in a supportive and professional environment. Successful candidates will demonstrate a positive attitude, a strong work ethic, and a commitment to providing high-quality support.
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0
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
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Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant
Nairobi, Nairobi
Radel Security
Posted 2 days ago
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Job Description
We are seeking a highly organised and detail-oriented Administrative support staff. The successful candidate should be willing to manage day to day tasks, coordinating schedules and ensuring smooth operation of our office.
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
20200 Kapsuser
KES40000 Annually
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Posted today
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Job Description
Our client is looking for a proactive and organized Administrative Assistant to support their team in Kericho, Kericho, KE . This role offers a hybrid work arrangement, combining remote flexibility with essential in-office presence. You will be responsible for providing a wide range of administrative support to ensure the smooth operation of the office. Key duties include managing correspondence, scheduling meetings, maintaining calendars, preparing documents and reports, and handling incoming calls and inquiries. You will also be involved in managing office supplies, coordinating travel arrangements, and assisting with special projects as needed. The ideal candidate will possess excellent communication and interpersonal skills, with a strong command of English. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with good organizational and time-management abilities. You should be a detail-oriented individual with the capacity to multitask and prioritize effectively. This role requires someone who can work independently, take initiative, and maintain a high level of professionalism at all times. You will be a key point of contact for both internal staff and external visitors/clients. Strong problem-solving skills and a willingness to learn new processes are highly valued. You will contribute to creating an efficient and welcoming work environment. The ability to handle confidential information with discretion is also paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic and physical filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare correspondence, memos, reports, and presentations.
- Answer and direct phone calls, and handle general inquiries.
- Greet visitors and provide information or direct them appropriately.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Assist with data entry and maintaining databases.
- Support team members with various administrative tasks.
- Handle mail and package delivery and distribution.
- Contribute to maintaining an organized and efficient office environment.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
10300 Nyeri Town
KES45000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support within their bustling office environment. This hybrid role requires a professional who can manage a variety of administrative tasks efficiently, balancing both on-site and remote responsibilities. You will be the first point of contact for many visitors and callers, responsible for creating a welcoming atmosphere and handling inquiries with professionalism. Key responsibilities include managing schedules and calendars, coordinating meetings, preparing correspondence and reports, maintaining filing systems, processing mail, and assisting with travel arrangements. The ideal candidate will have excellent organizational skills, proficiency in office software suites, and strong communication abilities. Discretion and the capacity to handle confidential information are paramount. This role is integral to the smooth operation of the office, ensuring that all administrative functions are performed accurately and promptly. You will work closely with various departments to facilitate daily operations and support management in achieving their goals.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain office calendars and schedules.
- Arrange and coordinate meetings, both internal and external.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Answer and direct phone calls, take messages, and handle inquiries.
- Maintain organized filing systems, both physical and digital.
- Assist with travel arrangements and expense reports.
- Provide general administrative support to the team.
- Manage office supplies and inventory.
Qualifications:
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and interpersonal skills.
- Discretion in handling confidential information.
- Experience with office equipment (printers, scanners, phone systems).
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
80200 Nairobi, Nairobi
KES2500 Daily
WhatJobs
Posted 2 days ago
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Job Description
Our client is looking for a highly organized and detail-oriented Administrative Assistant to provide essential support in **Malindi, Kilifi, KE**. This role offers a hybrid work arrangement, combining in-office presence with remote flexibility. You will be responsible for a variety of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, and preparing reports. Essential duties involve handling incoming calls and emails, greeting visitors, and providing general support to the team. The ideal candidate will have excellent communication and time management skills, with a proficiency in office software suites such as Microsoft Office or Google Workspace. You should be adept at multitasking and prioritizing tasks effectively. Experience in an administrative role is preferred. Key responsibilities include managing office supplies, coordinating travel arrangements, and assisting with event planning. You will also be responsible for data entry and maintaining the accuracy of company records. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position requires a proactive approach and a commitment to ensuring smooth office operations. We are seeking an individual who is reliable, possesses a positive attitude, and is eager to contribute to a productive work environment. Familiarity with office equipment, such as printers and scanners, is expected. This role will provide valuable experience in a dynamic setting and is ideal for someone looking to grow their administrative career.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
00207 Gathiruini
KES40000 month
WhatJobs
Posted 2 days ago
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Job Description
Our client is looking for a dedicated and organized Administrative Assistant to provide comprehensive support to their operational team. This role will involve a hybrid work arrangement, combining remote flexibility with essential in-office duties in **Mlolongo, Machakos, KE**. Your primary responsibilities will include managing correspondence (emails, calls, and mail), scheduling appointments and meetings, maintaining organized filing systems (both physical and digital), preparing documents and reports, assisting with travel arrangements, and providing general office support. You will also be expected to handle basic bookkeeping tasks, manage inventory of office supplies, and coordinate with vendors. The ideal candidate will have excellent communication skills, a keen eye for detail, proficiency in office software (Microsoft Office Suite, Google Workspace), and strong time-management abilities. Previous experience in an administrative role is preferred. You must be able to multitask effectively and maintain confidentiality. This position requires a professional demeanor and a proactive approach to problem-solving. The ability to adapt to both remote and in-office tasks efficiently is crucial. We are seeking an individual who is eager to learn, contribute to a positive work environment, and support the smooth running of daily operations. The successful applicant will play a key role in ensuring administrative efficiency across the organization.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
80300 Moiben
KES40000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client, a prominent non-profit organization focused on community development, is seeking a highly organized and proactive Administrative Assistant to support their operations in Garissa, Garissa, KE . This on-site role is crucial for ensuring the smooth and efficient functioning of the office, providing essential support to the program team and management.
The Administrative Assistant will be responsible for a wide range of tasks, including managing office supplies, coordinating meetings, handling correspondence, maintaining records, and providing general administrative support. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to multitask effectively in a busy environment. You should be proficient in office software and have a positive, helpful attitude, contributing to a productive and welcoming office atmosphere.
Key Responsibilities:
Qualifications:
This role offers a valuable opportunity to contribute to meaningful work within the community and develop your administrative career in Garissa.
The Administrative Assistant will be responsible for a wide range of tasks, including managing office supplies, coordinating meetings, handling correspondence, maintaining records, and providing general administrative support. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to multitask effectively in a busy environment. You should be proficient in office software and have a positive, helpful attitude, contributing to a productive and welcoming office atmosphere.
Key Responsibilities:
- Manage and maintain the organization's filing system, both physical and digital.
- Answer and direct phone calls, manage incoming and outgoing mail, and handle general correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare reports, presentations, and other documents as required.
- Maintain office supplies inventory and order new supplies as needed.
- Greet visitors and clients, providing a welcoming and professional first impression.
- Provide administrative support to the program team, including data entry and tracking.
- Assist in organizing events, workshops, and community outreach activities.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure the office is tidy and well-organized.
- Manage the organization's calendar of events and key dates.
- Operate standard office equipment, such as printers, scanners, and copiers.
- Provide support for social media updates and website content management if needed.
- Screen and manage incoming communications, prioritizing urgency.
- Assist with the preparation of grant proposals and reports.
- Maintain databases and contact lists.
- Follow up on action items from meetings.
- Provide general support to visitors and team members.
- Manage petty cash and basic financial reconciliations.
- Ensure all administrative tasks are completed accurately and in a timely manner.
Qualifications:
- High School Diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Knowledge of office management and basic bookkeeping practices.
- Familiarity with Garissa local context and community dynamics is an advantage.
- Discretion and ability to handle confidential information.
- Proactive attitude and willingness to assist wherever needed.
This role offers a valuable opportunity to contribute to meaningful work within the community and develop your administrative career in Garissa.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
30300 Kitale, Rift Valley
KES40000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic non-profit organization, is seeking a proactive and organized Administrative Assistant to support their operations in a fully remote capacity. This role is essential for ensuring the smooth day-to-day functioning of the organization by providing comprehensive administrative support. You will be responsible for managing correspondence, scheduling appointments, maintaining records, and assisting with various organizational tasks. Key responsibilities include handling email and phone communications, managing calendars and coordinating meetings, preparing documents and presentations, maintaining databases and filing systems, and assisting with event planning and execution. The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills, a professional demeanor, and the ability to multitask effectively are required. Prior experience in an administrative role is highly desirable. Candidates should be self-motivated, reliable, and capable of working independently in a remote setting while maintaining a high level of productivity. This is a great opportunity to contribute to a meaningful cause and develop your administrative skills in a flexible, remote environment.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
30201 Moiben
KES45000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Administrative Assistant to provide comprehensive support for their operations. This role offers a hybrid work arrangement, allowing for a blend of remote and in-office work. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining important records. Key duties include preparing reports, managing office supplies, and assisting with various administrative tasks to ensure the smooth running of the office. Excellent communication, organizational skills, and proficiency in office software are essential for this position.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and arrange meetings, including virtual and in-person sessions.
- Handle incoming and outgoing correspondence via email, phone, and mail.
- Prepare and proofread documents, reports, and presentations.
- Maintain organized filing systems, both physical and digital.
- Assist with travel arrangements and expense reporting.
- Manage office supplies inventory and place orders as needed.
- Provide support to various departments and staff members.
- Handle confidential information with discretion.
- Perform other administrative tasks as assigned.
Qualifications:
- High school diploma or equivalent; further qualifications are a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience with office management systems is an advantage.
- Adaptability and willingness to learn new skills.
- Must be able to commute to the office as required by the hybrid schedule.
This advertiser has chosen not to accept applicants from your region.
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