381 Appointment Scheduling jobs in Kenya
Administrative Assistant - Office Operations
60200 Meru , Eastern
KES60000 month
WhatJobs
Posted today
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Job Description
Our client is looking for a meticulous and organized Administrative Assistant to manage office operations and provide comprehensive administrative support. This role offers a hybrid work arrangement, requiring a balance of in-office and remote duties. You will be instrumental in ensuring the smooth day-to-day functioning of the office, handling a variety of tasks with professionalism and efficiency. Responsibilities include managing correspondence, scheduling appointments and meetings, preparing reports and presentations, maintaining filing systems, and coordinating travel arrangements. You will also be responsible for greeting visitors, answering phone calls, managing office supplies, and assisting with event planning. A key part of this role involves liaising with internal departments and external stakeholders, ensuring clear and timely communication. We are seeking an individual with exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are a must. You should be proactive, resourceful, and capable of working both independently and as part of a team. Experience in an administrative support role is preferred. A strong understanding of office procedures and etiquette is required. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position provides an excellent opportunity to develop your administrative career in a supportive and professional environment. Successful candidates will demonstrate a positive attitude, a strong work ethic, and a commitment to providing high-quality support.
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0
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
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Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Office Management
01000 Makongeni
KES55000 month
WhatJobs
Posted 6 days ago
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Job Description
Our client is looking for a highly organized and efficient Administrative Assistant to manage office operations in their Thika branch. This is an on-site position where you will be the central point of contact for administrative support, ensuring the smooth day-to-day functioning of the office. Your responsibilities will include managing correspondence, scheduling appointments and meetings, maintaining filing systems, and handling general inquiries from staff and visitors. You will be responsible for preparing documents, reports, and presentations, as well as managing office supplies and equipment. Excellent communication and interpersonal skills are essential, as you will interact with employees at all levels, clients, and external partners. The ideal candidate is proactive, possesses strong problem-solving abilities, and has a meticulous attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a mandatory requirement. You should be adept at multitasking and managing priorities in a fast-paced environment. Experience in office management or a similar administrative role is preferred. This role requires a professional demeanor and the ability to handle confidential information with discretion. You will be expected to contribute to improving office processes and ensuring a productive work environment. This is a critical role that supports the efficiency of the entire team. The successful candidate will be reliable, punctual, and committed to providing high-quality administrative support. Key duties will include coordinating travel arrangements, managing the reception area, and providing support for special projects as assigned. We seek an individual who is eager to learn and grow within our organization and contribute to our company's success through exceptional administrative support. A friendly and customer-service oriented attitude is vital for interacting with both internal and external stakeholders. Your organizational prowess will be key to maintaining an orderly and efficient workspace. This is a full-time position based at our office in Thika, Kiambu. Your contribution will be vital to our operational effectiveness. We value commitment and diligence in all our administrative functions. The ability to work collaboratively within a team is also a key aspect of this role.
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2
Office Manager & Executive Assistant
80200 Nairobi, Nairobi
KES80000 Annually
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Job Description
Our client is looking for a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is critical in ensuring the smooth and efficient operation of daily business activities. You will be responsible for managing administrative tasks, coordinating schedules, and supporting executive-level staff. Key responsibilities include managing calendars, scheduling meetings, making travel arrangements, and preparing correspondence. You will also handle office supply management, vendor communications, and potentially basic bookkeeping tasks. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively. Proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, is essential. Strong written and verbal communication skills are required for interacting with internal teams and external contacts. This role demands a high degree of professionalism, discretion, and the ability to work independently with minimal supervision. You should be proactive in identifying and resolving administrative challenges, anticipating the needs of the executives and the office. Experience in executive support or office management is highly valued. Familiarity with remote collaboration tools like Zoom, Slack, and project management software is a plus. A diploma or Bachelor's degree in Business Administration or a related field is preferred, along with at least 3-5 years of relevant experience. The ability to manage confidential information with integrity and maintain a positive attitude under pressure is crucial. This is an excellent opportunity for an organized and dedicated individual to provide vital support to a dynamic remote team.
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3
Office Admin Operations Assistant
NAIROBI Nairobi, Nairobi
Career Directions Limited (CDL)
Posted 15 days ago
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Job Description
Job Title: Office Admin Operations AssistantLocation:NairobiDepartment: Operations & OngroundsReports to: Head of OperationsEmployment Type: Full-timeJob Summary:We are seeking a highly organized and proactive Operations Assistant to supportday-to-day operational coordination, inventory tracking, cleaning and laundryworkflows, and overall unit readiness. This role is essential in ensuring seamlesson-ground operations by coordinating with cleaning teams, managing inventory,and conducting regular inspections. The ideal candidate thrives in a fast-pacedenvironment, has a keen eye for detail, and ensures our units consistently meet highstandards.Key Responsibilities:1. Office & Inventory Management ● Oversee daily office operations to maintain a well-structured and productivework environment.● Manage all inventory, procurement, and supplies, ensuring accurate trackingof all equipment.● Maintain an organized inventory tracker with categorized assets for easymonitoring.● Conduct regular stock reconciliations to match physical inventory withrecords.● Update stock levels, report low stock alerts or discrepancies, and coordinatetimely restocking.● Flag potential losses or damages for immediate action.● Keep the Operational Playbook up to date with SOPs for inventory and assethandling.2. Laundry & Cleaning Flow Coordination ● Track and record laundry movement from units to laundry service and back.● Ensure timely coordination of cleaned linen/towels with the office andcleaning teams.● Monitor quality and quantity of laundered items.● Maintain up-to-date Excel records of laundry flow and linen usage across allunits.3. Cleaners’ Reporting & Scheduling ● Collect daily cleaner reports and escalate any concerns to the OperationsLead.● Monitor repeated delays or inconsistencies in cleaner performance andaddress through proper reporting.4. Time & Task Management ● Monitor cleaning timelines to ensure units are ready within the set turnaroundtime.● Flag and resolve any time inefficiencies or repeated delays.5. Unit Readiness & Inspections ● Conduct detailed unit inspections to ensure quality standards are met.● Oversee unit readiness, ensuring all areas are cleaned and restocked withinthe required turnaround times.● Submit inspection reports and flag urgent issues for prompt follow-up (e.g.,repairs, linen shortages)● Prepare and share inspection reports with the Operations team.● Flag any maintenance, linen, or cleanliness concerns for immediate action6. Cross-functional Support ● Provide support to the On-ground Operations and Reservations teams whenneeded.● Assist with guest readiness, emergency cleaning coordination, or last-minuteunit changes.● Respond promptly to guest-related cleaning or linen concerns bycoordinating quick solutions with the relevant teams.RequirementsQualifications & Skills: ● Bachelor’s degree/ Diploma in Business Administration, or related areas.● 2+ years’ experience in operations, logistics, or hospitality supportrole.Experience in inventory management is a strong advantage.● Strong organizational and multitasking skills.● Strong Excel/Google Sheets skills for record-keeping and tracking.● Excellent communication and reporting abilities.● Ability to work flexible hours, including weekends and holidays. Key Competencies: ● Attention to detail● Time management● Accountability● Team collaboration● Problem-solving● Adaptability
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4
Administrative Assistant
Nairobi, Nairobi
Radel Security
Posted 2 days ago
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Job Description
We are seeking a highly organised and detail-oriented Administrative support staff. The successful candidate should be willing to manage day to day tasks, coordinating schedules and ensuring smooth operation of our office.
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
20200 Kapsuser
KES40000 Annually
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Posted today
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Job Description
Our client is looking for a proactive and organized Administrative Assistant to support their team in Kericho, Kericho, KE . This role offers a hybrid work arrangement, combining remote flexibility with essential in-office presence. You will be responsible for providing a wide range of administrative support to ensure the smooth operation of the office. Key duties include managing correspondence, scheduling meetings, maintaining calendars, preparing documents and reports, and handling incoming calls and inquiries. You will also be involved in managing office supplies, coordinating travel arrangements, and assisting with special projects as needed. The ideal candidate will possess excellent communication and interpersonal skills, with a strong command of English. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with good organizational and time-management abilities. You should be a detail-oriented individual with the capacity to multitask and prioritize effectively. This role requires someone who can work independently, take initiative, and maintain a high level of professionalism at all times. You will be a key point of contact for both internal staff and external visitors/clients. Strong problem-solving skills and a willingness to learn new processes are highly valued. You will contribute to creating an efficient and welcoming work environment. The ability to handle confidential information with discretion is also paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic and physical filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare correspondence, memos, reports, and presentations.
- Answer and direct phone calls, and handle general inquiries.
- Greet visitors and provide information or direct them appropriately.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Assist with data entry and maintaining databases.
- Support team members with various administrative tasks.
- Handle mail and package delivery and distribution.
- Contribute to maintaining an organized and efficient office environment.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
10300 Nyeri Town
KES45000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support within their bustling office environment. This hybrid role requires a professional who can manage a variety of administrative tasks efficiently, balancing both on-site and remote responsibilities. You will be the first point of contact for many visitors and callers, responsible for creating a welcoming atmosphere and handling inquiries with professionalism. Key responsibilities include managing schedules and calendars, coordinating meetings, preparing correspondence and reports, maintaining filing systems, processing mail, and assisting with travel arrangements. The ideal candidate will have excellent organizational skills, proficiency in office software suites, and strong communication abilities. Discretion and the capacity to handle confidential information are paramount. This role is integral to the smooth operation of the office, ensuring that all administrative functions are performed accurately and promptly. You will work closely with various departments to facilitate daily operations and support management in achieving their goals.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain office calendars and schedules.
- Arrange and coordinate meetings, both internal and external.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Answer and direct phone calls, take messages, and handle inquiries.
- Maintain organized filing systems, both physical and digital.
- Assist with travel arrangements and expense reports.
- Provide general administrative support to the team.
- Manage office supplies and inventory.
Qualifications:
- High school diploma or equivalent; Associate's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and interpersonal skills.
- Discretion in handling confidential information.
- Experience with office equipment (printers, scanners, phone systems).
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7
Administrative Assistant
80200 Nairobi, Nairobi
KES2500 Daily
WhatJobs
Posted 2 days ago
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Job Description
Our client is looking for a highly organized and detail-oriented Administrative Assistant to provide essential support in **Malindi, Kilifi, KE**. This role offers a hybrid work arrangement, combining in-office presence with remote flexibility. You will be responsible for a variety of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, and preparing reports. Essential duties involve handling incoming calls and emails, greeting visitors, and providing general support to the team. The ideal candidate will have excellent communication and time management skills, with a proficiency in office software suites such as Microsoft Office or Google Workspace. You should be adept at multitasking and prioritizing tasks effectively. Experience in an administrative role is preferred. Key responsibilities include managing office supplies, coordinating travel arrangements, and assisting with event planning. You will also be responsible for data entry and maintaining the accuracy of company records. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position requires a proactive approach and a commitment to ensuring smooth office operations. We are seeking an individual who is reliable, possesses a positive attitude, and is eager to contribute to a productive work environment. Familiarity with office equipment, such as printers and scanners, is expected. This role will provide valuable experience in a dynamic setting and is ideal for someone looking to grow their administrative career.
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8
Administrative Assistant
00207 Gathiruini
KES40000 month
WhatJobs
Posted 2 days ago
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Job Description
Our client is looking for a dedicated and organized Administrative Assistant to provide comprehensive support to their operational team. This role will involve a hybrid work arrangement, combining remote flexibility with essential in-office duties in **Mlolongo, Machakos, KE**. Your primary responsibilities will include managing correspondence (emails, calls, and mail), scheduling appointments and meetings, maintaining organized filing systems (both physical and digital), preparing documents and reports, assisting with travel arrangements, and providing general office support. You will also be expected to handle basic bookkeeping tasks, manage inventory of office supplies, and coordinate with vendors. The ideal candidate will have excellent communication skills, a keen eye for detail, proficiency in office software (Microsoft Office Suite, Google Workspace), and strong time-management abilities. Previous experience in an administrative role is preferred. You must be able to multitask effectively and maintain confidentiality. This position requires a professional demeanor and a proactive approach to problem-solving. The ability to adapt to both remote and in-office tasks efficiently is crucial. We are seeking an individual who is eager to learn, contribute to a positive work environment, and support the smooth running of daily operations. The successful applicant will play a key role in ensuring administrative efficiency across the organization.
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