1,143 Administrative Positions jobs in Kenya
Administrative Support Coordinator
20100 Mwembe
KES60000 Annually
WhatJobs
Posted 9 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Support Specialist
01002 Njiru Village
KES45000 month
WhatJobs
Posted 9 days ago
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Job Description
Our client is seeking a highly organized and efficient Remote Administrative Support Specialist to provide comprehensive support to their executive team. This fully remote position is crucial for maintaining the smooth day-to-day operations of the organization. You will manage a variety of administrative tasks, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses exceptional organizational and time management skills, with a keen eye for detail. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills are required, along with a proactive and resourceful approach to problem-solving. You must be adaptable, able to multitask effectively, and maintain a high level of professionalism in a remote work environment. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility and convenience of a remote role. We are looking for a motivated individual who is passionate about providing top-tier administrative support and driving efficiency. Join us to be an integral part of our client's success from anywhere.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
30100 Kitale, Rift Valley
KES420000 Annually
WhatJobs
Posted today
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Job Description
Kitale, Trans-Nzoia, KE - Our client is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support. This is a fully remote role, offering a flexible and dynamic work environment. You will be responsible for managing a wide range of administrative tasks to ensure the smooth operation of the office and support for various teams. This includes scheduling meetings, managing correspondence, organizing files, preparing documents, and assisting with special projects. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and interpersonal skills. You will be adept at multitasking and prioritizing tasks effectively in a fast-paced, remote setting. Your ability to anticipate needs and maintain confidentiality will be critical to your success. Key Responsibilities:
- Manage calendars and schedule appointments for multiple team members.
- Organize and maintain physical and digital filing systems.
- Prepare and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and shipments.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Answer and direct phone calls, taking messages as needed.
- Assist with the preparation of meeting materials and agendas.
- Conduct research and compile data for various projects.
- Process expense reports and manage office supplies.
- Provide general administrative support to various departments as required.
- Maintain a high level of professionalism and confidentiality.
- Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Detail-oriented with a commitment to accuracy.
- Experience working in a remote setting is essential.
- Proactive attitude and ability to work independently.
- Familiarity with office equipment and administrative software.
- A diploma or Bachelor's degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Executive Support
90001 Gathiruini
KES55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is a dynamic organization seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to contribute to the smooth functioning of our operations from anywhere. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling various administrative tasks to support our senior leadership team. Your role will involve acting as a gatekeeper, prioritizing tasks, and ensuring efficient workflow. Excellent communication skills, discretion, and the ability to anticipate needs are paramount. You will be proficient in using various office software suites and collaboration tools. The ideal candidate is detail-oriented, possesses strong multitasking abilities, and can manage sensitive information with confidentiality. Experience in executive assistance or a similar administrative role is required. If you are a motivated and professional Administrative Assistant looking for a challenging and rewarding remote opportunity to support high-level executives and contribute to the success of an organization near **Mlolongo, Machakos, KE**, we encourage you to apply.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and arrange meetings, conferences, and travel.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft and edit correspondence, memos, and reports.
- Manage incoming and outgoing mail and communication.
- Organize and maintain physical and digital filing systems.
- Conduct research and prepare presentations.
- Handle confidential information with discretion.
- Provide general administrative support to the executive team.
- Assist with special projects as needed.
Qualifications:
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive approach and problem-solving skills.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Ability to work independently and manage workload efficiently in a remote setting.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Operations Support
20100 Mwembe
KES50000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a dedicated and organized Administrative Assistant to provide essential operational support. This role offers a hybrid work model, combining remote flexibility with in-office collaboration. You will be instrumental in ensuring the smooth day-to-day functioning of our administrative operations. Key responsibilities include managing calendars, scheduling meetings, preparing correspondence, and maintaining accurate records and databases. You will also be responsible for handling incoming and outgoing communications, organizing travel arrangements, and assisting with event planning as needed. The ideal candidate possesses excellent communication and interpersonal skills, with a strong proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Attention to detail, a proactive approach to problem-solving, and the ability to multitask effectively are crucial for success in this position. You will act as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanor. Our client values efficiency and organization, and this role is key to maintaining those standards. You will have the opportunity to contribute to various projects and support different departments, gaining broad exposure to business operations. This position requires discretion and confidentiality in handling sensitive information. The successful candidate will be adept at prioritizing tasks and managing their workload efficiently, whether working from home or in the office. Strong time management skills are a must. This is an excellent opportunity for an administrative professional looking to grow within a supportive environment. The role requires a commitment to both remote and in-office work as per the established hybrid schedule.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Operations Support
20100 Mwembe
KES65000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Nakuru, Nakuru, KE . This role offers a hybrid work arrangement, providing a blend of in-office collaboration and remote flexibility. As an Administrative Assistant, you will play a pivotal role in supporting the smooth day-to-day operations of our department. Your responsibilities will encompass a wide range of tasks, including managing correspondence, scheduling meetings, maintaining records, preparing reports, and coordinating travel arrangements. You will be the first point of contact for many inquiries, requiring excellent communication and interpersonal skills. Attention to detail is paramount as you will be responsible for data entry, document management, and ensuring the accuracy of information. The ideal candidate is a highly motivated individual with strong multitasking abilities and the capacity to prioritize effectively in a fast-paced environment. You should be proficient in Microsoft Office Suite and possess excellent organizational skills. This position requires a professional demeanor, discretion in handling confidential information, and a commitment to providing exceptional support. You will work closely with various team members, assisting with project coordination and supporting various administrative functions. This role is an excellent opportunity for someone looking to develop their administrative career in a supportive and growth-oriented environment. You will contribute to the efficiency and effectiveness of our operations through meticulous planning and execution of administrative tasks. We value individuals who are proactive, possess a strong work ethic, and are eager to learn and contribute to our team's success. The hybrid nature of this role requires individuals who can manage their time effectively and maintain productivity whether working from home or in the office.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate daily schedules, appointments, and meetings for department heads.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare and edit documents, reports, presentations, and spreadsheets.
- Organize and maintain filing systems, both physical and digital.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Assist with the preparation of budgets and expense reports.
- Provide general administrative support to the team, including data entry and research.
- Ensure the office environment is well-maintained and stocked with necessary supplies.
- Manage reception duties and greet visitors professionally.
- Support event planning and logistics for internal and external meetings.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and ability to handle confidential information.
- Experience with office equipment and procedures.
- Ability to adapt to a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Remote Support
20101 Naivasha, Rift Valley
KES75000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth day-to-day operations of the office by managing administrative tasks, coordinating schedules, and facilitating communication. You will be responsible for a variety of duties, including managing correspondence, scheduling appointments, preparing documents, and providing general administrative assistance to the team. This position offers a fantastic opportunity to work from home, contributing to the company’s productivity and success while enjoying a flexible work arrangement. The ideal candidate is proactive, detail-oriented, and adept at using virtual tools to manage workload effectively.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize electronic filing systems, ensuring easy retrieval of documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Maintain calendars and manage correspondence for assigned team members.
- Conduct research and compile information for various projects and reports.
- Provide general administrative support and assistance to the team as needed.
- Assist with event planning and coordination for virtual or in-person meetings.
- Manage office supplies and coordinate with vendors for necessary resources.
- Ensure adherence to company policies and procedures in all administrative tasks.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional written and verbal communication skills.
- Ability to multitask, prioritize tasks, and manage workload effectively in a remote setting.
- High attention to detail and accuracy.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task completion.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant, Executive Support
30401 Kitale, Rift Valley
KES160000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the opportunity to manage administrative functions and support key personnel from the convenience of your home office.
The Senior Administrative Assistant will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, and providing general administrative support to executives. The ideal candidate will be detail-oriented, possess excellent communication skills, and be proficient in a range of office software and productivity tools. This role requires a high degree of discretion and professionalism.
Key Responsibilities:
The Senior Administrative Assistant will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, and providing general administrative support to executives. The ideal candidate will be detail-oriented, possess excellent communication skills, and be proficient in a range of office software and productivity tools. This role requires a high degree of discretion and professionalism.
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Take meeting minutes and track action items.
- Handle incoming and outgoing correspondence, including emails, calls, and mail.
- Prepare, proofread, and edit documents, presentations, and reports with a high degree of accuracy.
- Conduct research and compile information for various projects.
- Organize and maintain electronic and physical filing systems.
- Manage travel arrangements, including flights, accommodation, and itineraries.
- Process expense reports and invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support, such as data entry and document management.
- Anticipate needs and proactively address potential issues.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist with special projects as assigned.
- High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- Minimum of 4-6 years of experience in administrative support, preferably supporting senior-level executives.
- Proven experience in calendar management, travel arrangements, and meeting coordination.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Proactive approach to problem-solving and task management.
- Ability to work independently and manage multiple priorities in a remote setting.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Detail-oriented with a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
50202 Bungoma, Western
KES180000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a part-time, fully remote position, offering flexibility and the opportunity to contribute to the smooth operation of senior leadership functions. You will manage a variety of administrative tasks, including scheduling, correspondence, travel arrangements, and document preparation, all from your home office. The ideal candidate is detail-oriented, possesses excellent communication skills, and is proficient in leveraging technology to manage tasks efficiently. A high level of discretion and professionalism is essential for this role.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and direct incoming communications, including emails and phone calls, prioritizing as needed.
- Organize and maintain digital filing systems, ensuring easy access to important information.
- Conduct research and gather data for various projects and meetings.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with expense reporting and budget tracking as required.
- Provide general administrative support to the executive team, anticipating needs and proactively addressing them.
- Maintain confidentiality of sensitive information and exercise discretion in all communications.
- Manage and coordinate special projects and administrative tasks as assigned.
- Utilize various office productivity software and communication platforms effectively.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience providing administrative or executive assistant support.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to multitask, prioritize effectively, and meet deadlines in a remote setting.
- High level of professionalism, discretion, and attention to detail.
- Must have a reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
9