940 Administrative Coordinator jobs in Kenya
Administrative Coordinator
KES40000 - KES70000 Y
Handsome Brook Farms
Posted today
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Job Description
Overview
Handsome Brook Farms, a certified B Corp, is a pioneer in pasture-raised organic egg production. Founded in upstate New York with just five hens, we have grown into the nation's leading producer of organic pasture-raised eggs with partner farms in 10 states. Dedicated to acting handsomely in all aspects of operations, Handsome Brook Farms is committed to treating farmers, animals, and the land with the utmost respect. Our mission is to provide consumers with a clean, responsibly-raised source of protein that they can trust—from coop to carton. As a certified B Corp since March 2021, Handsome Brook Farms upholds the highest standards of social and environmental performance. In 2022, we acquired The Farmer's Hen, expanding our grower network and diversifying production and distribution to include Organic, Conventional Free Range, and Cage-Free eggs. Additionally, HBF Foods was established because we are inspired to be more than just a shell-egg company. Acting as stewards of resources on every level, we have created revolutionary Certified Upcycled Egg-Based Dairy-Free Dips & Yogurts, showcasing Handsome Brook Farms' relentless pursuit of stewardship and innovation.
In 2024, in an effort to deepen our connection to our farmers and the land, have the opportunity to trial cutting-edge barn equipment, and pilot innovative pasture management practices, we started building our own company farms. Owning every aspect of bringing eggs to you also allows us to ensure that each step of the process reflects our unwavering commitment to sustainability and animal welfare.
Our rapid growth continues in 2025 with the creation of Brooks Grading, the newest state-of the-art facility within the Handsome Brook Farms' family. At Brooks Grading, we receive farm fresh eggs then sort and grade them by USDA standards on quality and size. With the latest technology in an innovative environment, our know-how and expertise in the industry will allow us to adopt the high standards of our company to our own supply chain.
Handsome Brook Farms upholds the beliefs of respect and accountability - of our land and farms, our birds, our employees, our customers, and our consumers – at every step in the process. We believe doing good is just good business, and are excited to offer you a winning career opportunity to be a part our incredible team where fast-paced growth is achieved through the efforts of every member.
Are you a friendly, helpful, and a perfectionist? Do you like to double and triple-check to make sure you've spelled a name or company correctly before sending out an email? Do you have a strong work ethic, enjoy working independently, and want to contribute to a team? If you answered yes to these questions, we have the job for you
We are seeking a detail-oriented and proactive Administrative Coordinator to provide administrative support to our Human Resources team and other departments at a rapidly growing national company. This partially remote, very independent role is ideal for someone who enjoys organizing every detail, working across cloud-based digital platforms, and supporting a variety of administrative tasks for multiple departments, and supporting employee experience tasks.
Key Responsibilities
- Provide day-to-day administrative support to the HR department, including but not limited to:
+data entry
+project tracking
+updating online files
+research
+scheduling online appointments
+creating & organizing Dropbox folders
+creating files in Canva
+other duties as assigned.
- Assist with creating, editing, and formatting documents, spreadsheets, and reports using Microsoft Excel, Word, and Airtable.
- Manage digital file organization and sharing in Dropbox and other cloud-based platforms.
- Support employee engagement by coordinating welcome boxes for new hires, ordering gifts, and managing company swag inventory and distribution.
- Design simple internal communications, graphics, or documents using Canva.
- Assist other departments with administrative tasks, such as ordering supplies for new employees, project tracking, document formatting, and database updates.
- Ensure accuracy, consistency, and confidentiality in handling sensitive information.
- Collaborate with team members to streamline workflows and improve administrative processes.
- Work collaboratively and effectively as a part of a small team, but also with larger teams.
- Able to juggle and prioritize tasks with a smile.
- Perform other related duties as assigned.
Qualifications
- Strong organizational skills and attention to detail.
- Proficiency with Dropbox, SharePoint, Microsoft Office Suite (Excel, Word) and comfort learning new software tools.
- Advanced skills with Canva, Airtable, and other cloud-based tools preferred.
- Superior spoken and written communication skills.
- Ability to prioritize tasks and manage time effectively in a remote work environment.
- Self-motivated with the ability to work independently and collaboratively across multiple teams in multiple locations.
- Previous administrative or internship experience.
Preferred Experience
Bachelor's Degree:
- Exposure to HR processes, employee onboarding or office coordination
What We Offer
- A partially remote, independent work environment.
- Hands-on experience supporting HR and multiple other departments.
- A team-oriented culture where your contributions are valued.
- Generous time off, matching retirement, health insurance, and more.
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0
Administrative Coordinator
80100 Abothuguchi West
KES70000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Coordinator to support their operations in Garissa, Garissa, KE . This is a hybrid role, requiring a blend of in-office and remote work, offering a balance between collaboration and flexibility. The ideal candidate will be proficient in managing diverse administrative tasks, ensuring the smooth day-to-day functioning of the office environment. You will be the first point of contact for many inquiries, requiring excellent communication skills and a professional demeanor.
Responsibilities:
Responsibilities:
- Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
- Manage schedules, appointments, and travel arrangements for management and staff.
- Prepare and deliver regular reports, memos, and presentations.
- Handle correspondence, emails, and phone calls with professionalism.
- Maintain and update office records, databases, and filing systems.
- Assist in organizing meetings, events, and conferences.
- Manage office supplies and inventory, ensuring availability.
- Greet visitors and direct them to the appropriate personnel.
- Support the onboarding process for new employees.
- Handle petty cash and process expense reports.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent time management and organizational skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong written and verbal communication skills in English.
- Ability to multitask and prioritize daily workload.
- Discretion and confidentiality.
- Familiarity with office management procedures and basic bookkeeping is a plus.
- A proactive approach to problem-solving.
- Must be able to work effectively in both a remote and office setting.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Coordinator
01001 Ngong
KES210000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a detail-oriented and proactive Senior Administrative Coordinator to provide comprehensive support and enhance operational efficiency within a fully remote work environment. This role is critical for ensuring the smooth functioning of daily administrative tasks, facilitating clear communication, and supporting various projects and initiatives. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This is a remote-first position, offering the flexibility to work from anywhere within Kenya.
Responsibilities:
Responsibilities:
- Manage and coordinate a wide range of administrative tasks, including scheduling, correspondence, and document management.
- Support the planning and execution of meetings, webinars, and other virtual events.
- Maintain accurate and up-to-date databases and records.
- Assist in the preparation of reports, presentations, and proposals.
- Serve as a point of contact for internal and external inquiries, resolving issues efficiently.
- Coordinate travel arrangements and manage expense reports as needed.
- Implement and maintain efficient filing systems, both digital and physical.
- Support project teams by providing administrative assistance and tracking progress.
- Identify areas for process improvement and contribute to their implementation.
- Ensure compliance with company administrative policies and procedures.
- Bachelor's degree in Business Administration, Management, or a relevant discipline.
- Minimum of 5 years of experience in administrative support, project coordination, or a similar role.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
- Experience working remotely and utilizing collaboration tools is essential.
- Proactive and resourceful in problem-solving.
- High level of integrity and professionalism in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Coordinator
30100 Tuwan
KES150000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive support to their executive team and facilitate seamless day-to-day operations. This is a fully remote position, demanding exceptional organizational, communication, and multitasking skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive correspondence. The ideal candidate will have a proven track record in executive support or high-level administrative roles, with a keen eye for detail and a commitment to efficiency. Experience with virtual collaboration tools and project management software is essential. You will act as a key point of contact for internal and external stakeholders, ensuring timely and professional communication. This role requires a high degree of discretion, confidentiality, and the ability to anticipate needs and proactively address issues. Key responsibilities include managing executive schedules, organizing virtual meetings, preparing agendas and minutes, processing expense reports, maintaining digital filing systems, and supporting special projects as needed. You will also be involved in liaising with different departments to ensure smooth workflow and communication. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is a must. Excellent written and verbal communication skills are required to interact effectively with individuals at all levels. The ability to manage multiple priorities simultaneously in a fast-paced, remote environment is critical. If you are a detail-oriented, self-motivated individual with a passion for providing exceptional administrative support and thrive in a remote setting, we encourage you to apply. This is an excellent opportunity to contribute to a high-performing team while enjoying the flexibility of a remote work arrangement.
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3
Senior Administrative Coordinator
30200 Tuwan
KES90000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a meticulous and highly organized Senior Administrative Coordinator for a fully remote position. This role is integral to supporting the smooth functioning of our operations by managing diverse administrative tasks and ensuring efficient workflow. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a fast-paced environment. As a remote-first role, you must demonstrate strong self-motivation, excellent communication abilities, and proficiency with digital collaboration platforms. Your responsibilities will encompass managing complex scheduling, coordinating project timelines, handling correspondence, preparing documentation, and maintaining organized digital records. You will also play a key role in facilitating communication between different teams and external partners. We are looking for a proactive problem-solver who can anticipate needs and implement efficient administrative solutions. A proven background in administrative coordination, project support, or office management is essential. Discretion in handling sensitive information and a commitment to maintaining confidentiality are paramount. This is an outstanding opportunity to contribute to the success of a dynamic organization and advance your career within a supportive remote work setting. You will be instrumental in optimizing administrative processes and ensuring that all operational aspects run seamlessly, allowing colleagues to focus on strategic initiatives. Your contribution is vital to maintaining organizational efficiency and productivity.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for multiple stakeholders.
- Oversee the preparation and distribution of reports, presentations, and other critical documents.
- Handle incoming and outgoing communications, ensuring timely and professional responses.
- Maintain and organize digital filing systems and databases, ensuring data integrity.
- Coordinate project logistics and track progress against deadlines.
- Facilitate communication and collaboration between internal teams and external clients.
- Assist with the onboarding process for new remote team members.
- Proactively identify and resolve administrative challenges.
- Manage vendor relationships and procurement of administrative supplies.
- Ensure adherence to company policies and procedures in all administrative functions.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience in a senior administrative or coordination role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello) and collaboration tools (e.g., Slack, Teams).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proven ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
- High level of professionalism and discretion.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Coordinator
80200 Shella
KES70000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and efficient Administrative Coordinator to provide essential support to their operations. This is a fully remote position, offering the flexibility to manage administrative tasks and support teams from anywhere. You will be responsible for a wide range of administrative duties, including scheduling, communication management, document organization, and basic bookkeeping, ensuring the smooth day-to-day functioning of the organization. This role, based in the operational sphere of Malindi, Kilifi, KE , is a remote-first position that requires strong virtual collaboration and self-management skills.
Key responsibilities include managing calendars, coordinating meetings, and arranging virtual appointments for team members. You will handle incoming and outgoing communications, including emails and phone calls, and manage correspondence with clients, vendors, and other stakeholders. Maintaining organized digital filing systems, ensuring easy retrieval of information, will be crucial. You may also be responsible for preparing reports, presentations, and other documents as required.
The Administrative Coordinator will assist with travel arrangements (if applicable), process expense reports, and manage basic invoicing and payment tracking. Attention to detail is paramount in managing various administrative tasks accurately and efficiently. You will be expected to proactively identify and resolve administrative issues, anticipating the needs of the team. Proficiency in standard office software, including word processing, spreadsheets, and presentation tools, is essential. Experience with project management or task management software is a plus.
Qualifications include a High School Diploma or equivalent; an Associate's degree or relevant certification is preferred. Proven experience (2+ years) as an Administrative Assistant, Virtual Assistant, or in a similar administrative role is required. Excellent organizational, time management, and multitasking skills are a must. Strong written and verbal communication abilities, along with a professional and courteous demeanor, are essential for effective interaction with internal and external parties. As this is a remote role, you must be a self-starter with the ability to work independently, maintain confidentiality, and thrive in a virtual work environment. We are looking for a reliable and proactive individual to join our remote administrative team.
Key responsibilities include managing calendars, coordinating meetings, and arranging virtual appointments for team members. You will handle incoming and outgoing communications, including emails and phone calls, and manage correspondence with clients, vendors, and other stakeholders. Maintaining organized digital filing systems, ensuring easy retrieval of information, will be crucial. You may also be responsible for preparing reports, presentations, and other documents as required.
The Administrative Coordinator will assist with travel arrangements (if applicable), process expense reports, and manage basic invoicing and payment tracking. Attention to detail is paramount in managing various administrative tasks accurately and efficiently. You will be expected to proactively identify and resolve administrative issues, anticipating the needs of the team. Proficiency in standard office software, including word processing, spreadsheets, and presentation tools, is essential. Experience with project management or task management software is a plus.
Qualifications include a High School Diploma or equivalent; an Associate's degree or relevant certification is preferred. Proven experience (2+ years) as an Administrative Assistant, Virtual Assistant, or in a similar administrative role is required. Excellent organizational, time management, and multitasking skills are a must. Strong written and verbal communication abilities, along with a professional and courteous demeanor, are essential for effective interaction with internal and external parties. As this is a remote role, you must be a self-starter with the ability to work independently, maintain confidentiality, and thrive in a virtual work environment. We are looking for a reliable and proactive individual to join our remote administrative team.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Coordinator
20117 Mwembe
KES70000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to join our fully remote support team. This role is essential for ensuring the smooth and efficient operation of our day-to-day administrative functions. You will be responsible for a wide range of tasks, including managing communications, coordinating schedules, organizing documents, and providing support to various departments. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and the ability to thrive in an independent, remote work environment. Responsibilities include:
- Managing and coordinating complex calendars and meeting schedules for senior management and teams.
- Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
- Organizing and maintaining digital and physical filing systems, ensuring easy retrieval of information.
- Preparing reports, presentations, and other documents as required.
- Coordinating travel arrangements, including flights, accommodation, and itineraries.
- Providing administrative support to cross-functional teams in a remote setting.
- Assisting with event planning and logistics for virtual meetings and company events.
- Managing office supplies and equipment inventory.
- Processing invoices and expense reports.
- Acting as a point of contact for internal and external inquiries.
- Developing and implementing efficient administrative processes.
- Ensuring confidentiality and discretion in handling sensitive information.
- Proactively identifying and addressing administrative challenges.
- Staying updated on administrative best practices and tools for remote work.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative support or office management.
- Proven experience managing complex schedules and coordinating administrative tasks.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Google Workspace, Slack, Zoom).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously in a remote environment.
- High level of discretion and professionalism.
- Experience with project management software is a plus.
- Familiarity with virtual communication and collaboration technologies.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Coordinator
20200 Kapsuser
KES70000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a meticulous and proactive Remote Administrative Coordinator to manage a variety of administrative tasks and support daily operations. This is a fully remote role, ideal for an individual who excels at organization, communication, and efficient task management. You will be responsible for handling correspondence, scheduling appointments, maintaining records, and assisting with special projects. The successful candidate will be adept at using digital tools and platforms to ensure seamless workflow and effective collaboration with team members across different locations. A keen eye for detail and a commitment to providing excellent support are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Schedule and coordinate meetings, appointments, and virtual events.
- Maintain and update electronic records, databases, and filing systems.
- Prepare documents, reports, and presentations as required.
- Assist with onboarding processes for new remote team members.
- Coordinate travel arrangements and manage related documentation.
- Provide general administrative support to various departments.
- Assist in the planning and execution of remote team-building activities or events.
- Liaise with vendors and service providers as needed.
- Monitor and manage office supplies inventory for remote employees if applicable.
- Ensure compliance with company administrative policies and procedures.
- Support the implementation and optimization of remote work tools and technologies.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in an administrative or coordination role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and manage workload effectively in a remote environment.
- Problem-solving skills and a proactive attitude.
- Customer service orientation.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Coordinator
30100 Tuwan
KES50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a detail-oriented and efficient Remote Administrative Coordinator to support their operations. This is a fully remote position, offering the flexibility to work from home across Kenya. You will play a crucial role in ensuring the smooth day-to-day functioning of the administrative tasks, supporting team members, and maintaining organized records. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Responsibilities include managing correspondence, scheduling appointments, maintaining databases, processing documents, and assisting with various administrative projects. Proficiency in common office software and a familiarity with remote collaboration tools are essential. You must be a self-starter capable of managing your workload effectively and working independently to meet deadlines. We value individuals who are reliable, adaptable, and committed to providing high-quality administrative support in a virtual setting. This is a great opportunity to grow your administrative career and contribute to a supportive team environment while enjoying the advantages of remote work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage incoming and outgoing communications, including emails and phone calls.
- Schedule and coordinate meetings, appointments, and virtual calls.
- Maintain and update databases, contact lists, and filing systems.
- Prepare and process various administrative documents and forms.
- Assist with organizing and managing virtual events and team activities.
- Provide general administrative support to team members as needed.
- Conduct research and gather information for various tasks.
- Ensure office supplies are managed and replenished as necessary (for home office).
- Adhere to company policies and procedures.
- Contribute to improving administrative processes and efficiency.
Qualifications:
- High school diploma or equivalent; an Associate's degree is preferred.
- 1-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Familiarity with remote work tools (e.g., Slack, Zoom, Trello) is a plus.
- Demonstrated ability to work independently and as part of a remote team.
- Attention to detail and accuracy in all tasks.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Coordinator (Remote)
50100 Kakamega, Western
KES120000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to manage and streamline administrative operations for their remote teams. This is a critical, fully remote position that requires exceptional multitasking skills, attention to detail, and the ability to work autonomously. You will be responsible for providing comprehensive administrative support, ensuring the smooth functioning of daily operations, and acting as a central point of contact for various departments and external stakeholders. The ideal candidate possesses strong problem-solving abilities and a keen understanding of office management best practices. This role involves coordinating schedules, managing communications, preparing reports, and supporting executive leadership. You will be instrumental in maintaining efficient workflows and fostering a productive remote work environment. The ability to anticipate needs and take initiative is paramount.
The successful candidate will have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience. A minimum of 6 years of experience in a senior administrative or executive assistant role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Asana) is essential. Excellent written and verbal communication skills, strong organizational and time-management abilities, and a customer-service-oriented mindset are crucial. This remote position requires self-discipline and a dedicated home office setup. Experience supporting operations within the **Kakamega, Kakamega, KE** region is advantageous but not a prerequisite for this remote opportunity. Join our client's growing team and play a vital role in their operational success.
- Oversee and manage daily administrative tasks and operations for a distributed workforce.
- Coordinate complex meeting schedules, travel arrangements, and event logistics for remote teams.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Maintain and organize digital filing systems and databases, ensuring data integrity and accessibility.
- Liaise with internal departments and external partners to facilitate seamless operations.
- Support executive management with administrative duties, including calendar management and task prioritization.
- Assist in onboarding new remote employees, providing necessary administrative orientation.
- Develop and implement administrative procedures and policies to enhance efficiency.
- Handle confidential information with the utmost discretion and professionalism.
- Manage office supply inventory and vendor relationships for remote work setups.
- Troubleshoot and resolve administrative challenges as they arise.
- Contribute to team projects and initiatives as needed.
The successful candidate will have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience. A minimum of 6 years of experience in a senior administrative or executive assistant role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Asana) is essential. Excellent written and verbal communication skills, strong organizational and time-management abilities, and a customer-service-oriented mindset are crucial. This remote position requires self-discipline and a dedicated home office setup. Experience supporting operations within the **Kakamega, Kakamega, KE** region is advantageous but not a prerequisite for this remote opportunity. Join our client's growing team and play a vital role in their operational success.
This advertiser has chosen not to accept applicants from your region.
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