361 Administrative Coordinator jobs in Kenya
Administrative Coordinator
10100 Nyeri Town
KES50000 Annually
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Posted today
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Job Description
Our client is seeking a detail-oriented and proactive Administrative Coordinator to support their operations in **Nyeri, Nyeri, KE**. This role requires an individual with excellent organizational skills and a knack for managing multiple tasks efficiently. You will be responsible for a range of administrative duties, ensuring the smooth day-to-day functioning of the office. This is a fantastic opportunity for someone looking to grow their administrative career in a supportive environment.
Key responsibilities will include:
The ideal candidate will have strong communication and interpersonal skills, with a positive attitude and a willingness to learn. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in an administrative role is highly desirable. This position requires you to be present in the office located in **Nyeri, Nyeri, KE** to effectively perform your duties. You will be an integral part of the team, contributing to a productive and efficient workplace.
Qualifications:
Key responsibilities will include:
- Managing the office reception area and ensuring a professional first impression.
- Answering and directing phone calls, managing correspondence, and responding to emails.
- Scheduling and coordinating meetings, appointments, and travel arrangements for staff.
- Maintaining and organizing digital and physical filing systems.
- Preparing reports, presentations, and other documents as needed.
- Handling incoming and outgoing mail and courier services.
- Managing office supplies inventory and ordering supplies as necessary.
- Providing general administrative support to the team.
- Assisting with event planning and coordination.
- Ensuring the office environment is tidy and well-maintained.
- Processing invoices and managing petty cash.
- Supporting HR functions such as onboarding new employees.
- Maintaining databases and ensuring data accuracy.
- Coordinating with vendors and service providers.
- Acting as a liaison between different departments.
The ideal candidate will have strong communication and interpersonal skills, with a positive attitude and a willingness to learn. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in an administrative role is highly desirable. This position requires you to be present in the office located in **Nyeri, Nyeri, KE** to effectively perform your duties. You will be an integral part of the team, contributing to a productive and efficient workplace.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative or clerical role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize effectively.
- Professional demeanor and strong customer service skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Familiarity with office equipment and procedures.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Coordinator
90103 Gathiruini
KES75000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Coordinator to support our executive team. This role is integral to ensuring the efficient operation of administrative functions for senior leadership. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing documents, and handling correspondence with professionalism and discretion.
You will be a key point of contact, liaising with internal departments and external partners. Strong communication, multitasking abilities, and meticulous attention to detail are essential. This position offers a hybrid work arrangement, providing flexibility while maintaining essential in-office collaboration.
Responsibilities:
Qualifications:
This role offers a fantastic opportunity to contribute your administrative skills in a dynamic hybrid setting.
You will be a key point of contact, liaising with internal departments and external partners. Strong communication, multitasking abilities, and meticulous attention to detail are essential. This position offers a hybrid work arrangement, providing flexibility while maintaining essential in-office collaboration.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Prepare meeting agendas, take accurate minutes, and track action items.
- Handle incoming and outgoing correspondence, including emails and phone calls, screening and prioritizing as needed.
- Assist in the preparation of reports, presentations, and other documents.
- Coordinate travel arrangements and manage expense reports.
- Organize and maintain digital and physical filing systems.
- Provide general administrative support to the executive team, including data entry and proofreading.
- Liaise with internal teams and external stakeholders to facilitate communication and information flow.
- Assist with event planning and coordination for meetings and occasional company events.
- Handle confidential information with the utmost discretion and security.
- Proactively identify and address administrative needs to ensure smooth operations.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, ideally for 3+ years.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Teams).
- High level of discretion and professionalism.
- Ability to multitask and adapt to changing priorities.
- Strong problem-solving skills and attention to detail.
- A positive attitude and a team-oriented approach.
- Experience in a hybrid work environment is beneficial.
This role offers a fantastic opportunity to contribute your administrative skills in a dynamic hybrid setting.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Coordinator
20102 Embu, Eastern
KES65000 month
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Posted 4 days ago
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Job Description
Our client is looking for a detail-oriented and proactive Remote Administrative Coordinator to manage and streamline various operational tasks. This is a fully remote position that requires excellent organizational skills and the ability to work independently. You will be instrumental in supporting the daily administrative functions of our organization, ensuring efficiency and smooth operations across different departments. This role is perfect for someone who thrives in an organized environment and enjoys facilitating seamless workflow.
Your responsibilities will include coordinating schedules for multiple teams, managing electronic filing systems, and maintaining accurate databases. You will be responsible for preparing reports, presentations, and other documents, ensuring clarity and accuracy. This role also involves managing incoming and outgoing communications, including emails and phone calls, directing inquiries to the appropriate personnel. You will assist with event planning and logistics for virtual meetings and company events, ensuring all arrangements are made efficiently. Data entry and verification will be a significant part of your role, ensuring the integrity of company records. Additionally, you may be tasked with researching information, compiling data, and performing other administrative duties as needed to support the team’s objectives. Effective communication and collaboration with team members, clients, and vendors are crucial.
We are seeking candidates with a proven track record in administrative support or a similar role. Excellent proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace) is a must. Strong written and verbal communication skills are essential for clear and effective interaction in a remote setting. Exceptional organizational skills, time management abilities, and a meticulous attention to detail are critical for success. The ability to multitask, prioritize tasks, and work independently with minimal supervision is required. You should be technologically adept, comfortable with learning new software and online tools. A positive attitude and a strong work ethic are highly valued. Familiarity with project management tools or CRM systems is a plus.
This fully remote contractor position offers a flexible work schedule and competitive compensation based on your experience and qualifications. Join a supportive and collaborative team environment where your administrative contributions are recognized and valued. We are committed to providing a productive and efficient remote work setup, enabling you to perform your duties effectively. This is a great opportunity to leverage your administrative skills and contribute to the success of our dynamic organization.
Your responsibilities will include coordinating schedules for multiple teams, managing electronic filing systems, and maintaining accurate databases. You will be responsible for preparing reports, presentations, and other documents, ensuring clarity and accuracy. This role also involves managing incoming and outgoing communications, including emails and phone calls, directing inquiries to the appropriate personnel. You will assist with event planning and logistics for virtual meetings and company events, ensuring all arrangements are made efficiently. Data entry and verification will be a significant part of your role, ensuring the integrity of company records. Additionally, you may be tasked with researching information, compiling data, and performing other administrative duties as needed to support the team’s objectives. Effective communication and collaboration with team members, clients, and vendors are crucial.
We are seeking candidates with a proven track record in administrative support or a similar role. Excellent proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace) is a must. Strong written and verbal communication skills are essential for clear and effective interaction in a remote setting. Exceptional organizational skills, time management abilities, and a meticulous attention to detail are critical for success. The ability to multitask, prioritize tasks, and work independently with minimal supervision is required. You should be technologically adept, comfortable with learning new software and online tools. A positive attitude and a strong work ethic are highly valued. Familiarity with project management tools or CRM systems is a plus.
This fully remote contractor position offers a flexible work schedule and competitive compensation based on your experience and qualifications. Join a supportive and collaborative team environment where your administrative contributions are recognized and valued. We are committed to providing a productive and efficient remote work setup, enabling you to perform your duties effectively. This is a great opportunity to leverage your administrative skills and contribute to the success of our dynamic organization.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Coordinator
00200 Njiru Village
KES55000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and efficient Remote Administrative Coordinator to provide comprehensive support to their operations team. This is a 100% remote position, enabling you to manage administrative tasks from your home office. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. Your role will involve utilizing various digital tools and platforms to maintain organized records, manage databases, and ensure smooth communication flow across the organization. Key responsibilities include handling incoming communications, directing inquiries appropriately, and providing general administrative support to different departments. You will also be involved in organizing virtual events, managing project documentation, and assisting with data entry and record-keeping. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), and excellent written and verbal communication skills. A proactive approach to anticipating needs and solving problems, along with the ability to work independently and manage time effectively in a remote environment, is crucial. This position offers a great opportunity to contribute to operational efficiency from a remote setting.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate calendars, appointments, and meetings for team members.
- Schedule and organize virtual meetings, ensuring all necessary participants are invited and prepared.
- Prepare and edit documents, presentations, and correspondence.
- Manage and maintain organized electronic filing systems and databases.
- Handle incoming and outgoing communications, including emails and phone calls.
- Coordinate travel arrangements and prepare itineraries.
- Provide general administrative support to various departments and teams.
- Assist with data entry and ensure the accuracy of information.
- Support the planning and execution of virtual events and projects.
- Proactively identify and resolve administrative issues.
This advertiser has chosen not to accept applicants from your region.
3
Remote Senior Administrative Coordinator
30100 Moiben
KES60000 month
WhatJobs
Posted 2 days ago
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Job Description
Our client is searching for a highly organized and proactive Remote Senior Administrative Coordinator to provide comprehensive executive support and manage key administrative functions from a remote setting. This role is crucial for ensuring the smooth and efficient operation of our client's executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence with a high degree of professionalism and discretion. Your duties will include acting as a primary point of contact for internal and external stakeholders, managing databases, organizing and maintaining electronic and physical filing systems, and assisting with special projects as assigned. The ideal candidate will possess a Bachelor's degree in Business Administration, Office Management, or a related field, with at least 5 years of proven experience in executive administration, preferably in a remote or hybrid environment. Exceptional organizational, time management, and multitasking skills are essential. Proficiency in productivity software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is a must. Excellent written and verbal communication skills, a proactive approach to problem-solving, and a strong sense of confidentiality are critical. You should be a self-starter, capable of working independently with minimal supervision, while also being a collaborative team player. This is an excellent opportunity to leverage your administrative expertise in a fully remote capacity and contribute to the success of a dynamic organization.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Support Coordinator
20100 Mwembe
KES60000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Operations Coordinator
60200 Meru , Eastern
KES150000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Operations Coordinator to manage and streamline various administrative functions. This position is fully remote, allowing you to contribute to operational excellence from anywhere. You will be responsible for providing essential support to the team, managing schedules, coordinating communication, organizing documents, and ensuring the smooth running of daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a skilled administrative professional to contribute to our client's success in a flexible, remote capacity. If you thrive in organized environments and excel at supporting teams from a distance, we encourage you to apply. Your contribution will be vital to maintaining efficient operations for our client.
Key Responsibilities:
- Manage and maintain calendars, schedule meetings, and coordinate appointments for team members.
- Organize and manage electronic and physical filing systems.
- Prepare reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails and phone calls.
- Coordinate travel arrangements and logistics for team members.
- Process invoices, expense reports, and other administrative documentation.
- Assist with project management tasks, including tracking deadlines and deliverables.
- Provide support for virtual team events and meetings.
- Manage office supplies and equipment for remote employees.
- Ensure compliance with company policies and procedures.
- Act as a point of contact for internal and external stakeholders.
- Proactively identify and resolve administrative issues.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience in an administrative or operations support role.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Discretion and confidentiality in handling sensitive information.
- Proven ability to work independently and as part of a remote team.
This is an excellent opportunity for a skilled administrative professional to contribute to our client's success in a flexible, remote capacity. If you thrive in organized environments and excel at supporting teams from a distance, we encourage you to apply. Your contribution will be vital to maintaining efficient operations for our client.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Operations Coordinator
01100 Mumbuni
KES80000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Operations Coordinator to provide essential support for the smooth functioning of day-to-day administrative tasks. This is a fully remote position, allowing for flexible working arrangements. You will be responsible for managing calendars, coordinating meetings, handling correspondence, and maintaining organized digital records. Your duties will include preparing reports, presentations, and other documents as required, as well as assisting with travel arrangements and expense reporting. The ideal candidate will be proficient in using various office productivity software and virtual communication tools. Excellent time management and multitasking abilities are crucial for success in this role, as you will be juggling multiple responsibilities simultaneously. You will act as a key point of contact for internal inquiries, providing timely and accurate information. This role requires a keen eye for detail, a proactive approach to problem-solving, and the ability to work independently with minimal supervision. You will be responsible for ensuring the efficiency and accuracy of administrative processes, contributing to the overall productivity of the team. A positive attitude, strong work ethic, and a commitment to maintaining confidentiality are essential. This is an excellent opportunity for an administrative professional looking to contribute to a dynamic team in a remote capacity. You will be supporting a variety of projects and operational tasks, requiring adaptability and a willingness to learn. The ability to anticipate needs and take initiative will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain digital calendars and schedules for key personnel.
- Coordinate and schedule virtual meetings and prepare agendas.
- Handle incoming and outgoing correspondence and communications.
- Organize and maintain digital filing systems and databases.
- Prepare reports, presentations, and other documentation.
- Assist with travel arrangements and expense reporting.
- Provide general administrative support to the team.
- Respond to internal inquiries and provide information as needed.
- Maintain confidentiality of sensitive information.
- High school diploma or equivalent; Associate's degree or relevant certification preferred.
- Minimum of 3 years of experience in an administrative or office support role.
- Proven experience with remote work environments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy.
- Ability to work independently and proactively.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Operations Coordinator
00200 Bungoma, Western
KES65000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Operations Coordinator to provide essential support for their daily business functions. This role is critical for ensuring the smooth and efficient operation of administrative processes, contributing to the overall productivity and success of the team. You will manage a variety of administrative tasks, communicate with internal and external stakeholders, and maintain accurate records. This is a fully remote position, demanding excellent time management and communication skills.
Key responsibilities include:
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. You should be proficient in standard office software suites and comfortable working independently in a remote environment. Strong written and verbal communication skills are essential, as is the ability to multitask effectively and prioritize workload. Previous experience in an administrative or operational support role is highly preferred. This position offers the flexibility of remote work, allowing you to contribute valuable support from anywhere.
Key responsibilities include:
- Managing and coordinating administrative tasks, including scheduling meetings, managing calendars, and preparing correspondence.
- Handling incoming and outgoing communications via email, phone, and other digital channels.
- Organizing and maintaining digital filing systems, ensuring all documents are easily accessible and up-to-date.
- Assisting with the preparation of reports, presentations, and other documents.
- Coordinating travel arrangements and managing expense reports.
- Onboarding new remote employees by providing necessary information and resources.
- Facilitating virtual team meetings and ensuring effective communication flow.
- Managing office supplies inventory and coordinating procurement for remote team needs.
- Providing support for special projects as assigned.
- Troubleshooting basic technical issues for remote team members.
- Ensuring compliance with company policies and procedures in all administrative activities.
- Maintaining confidentiality of sensitive information.
- Updating databases and contact lists.
- Assisting with the scheduling and coordination of virtual events and training sessions.
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. You should be proficient in standard office software suites and comfortable working independently in a remote environment. Strong written and verbal communication skills are essential, as is the ability to multitask effectively and prioritize workload. Previous experience in an administrative or operational support role is highly preferred. This position offers the flexibility of remote work, allowing you to contribute valuable support from anywhere.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Operations Coordinator (Remote)
40100 Bungoma, Western
KES50000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and proactive Senior Administrative Operations Coordinator to join their fully remote administrative team. You will be responsible for providing comprehensive administrative support, managing office operations remotely, and ensuring the smooth functioning of day-to-day activities. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate daily administrative tasks and projects remotely.
- Schedule and organize virtual meetings, manage calendars, and coordinate travel arrangements for remote team members when necessary.
- Prepare and edit documents, reports, presentations, and correspondence.
- Manage electronic filing systems and ensure efficient organization of digital documents.
- Handle incoming and outgoing communications, including emails and phone calls, professionally.
- Assist with onboarding new remote employees, including documentation and orientation support.
- Manage office supplies inventory and coordinate procurement processes virtually.
- Develop and implement efficient administrative procedures and workflows.
- Act as a point of contact for internal and external inquiries, resolving issues promptly.
- Support HR functions with administrative tasks, such as data entry and record keeping.
- Maintain confidentiality of sensitive information.
- Assist with budget tracking and expense reporting for administrative functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in administrative support, office management, or a related role.
- Proven experience in providing administrative support in a remote or virtual setting.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- Discretion and the ability to handle confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
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