4 Senior Executive Assistant To The Ceo jobs in whatjobs
Senior Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative technology firm, is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This is a critical, fully remote position that requires exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules and communications on behalf of the CEO. You will be the primary point of contact for internal and external stakeholders, managing a wide range of administrative and logistical tasks with precision and professionalism. The ideal candidate is a detail-oriented multitasker, adept at managing sensitive information and navigating a dynamic corporate environment from a remote setting.
Responsibilities:
Responsibilities:
- Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, board meetings, and other important engagements.
- Handle all incoming and outgoing executive correspondence, prioritizing and responding as appropriate.
- Conduct research and prepare reports, presentations, and other documents as requested by the CEO.
- Manage confidential information with the utmost discretion and security.
- Serve as a liaison between the CEO and other executives, employees, clients, and external partners.
- Proactively identify and resolve potential conflicts or issues before they arise.
- Manage special projects and initiatives on behalf of the CEO.
- Process expense reports and manage the CEO's budget with accuracy.
- Ensure efficient and effective communication flow within the executive office and across the organization.
- Bachelor's degree in Business Administration, Communications, or a related field; equivalent professional experience will be considered.
- Minimum of 7 years of experience providing high-level executive support, preferably to C-suite executives in a fast-paced environment.
- Proven experience managing complex calendars, travel arrangements, and event logistics in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and common remote collaboration tools (e.g., Zoom, Slack, Google Workspace).
- High level of professionalism, discretion, and confidentiality.
- Proactive problem-solving abilities and a solutions-oriented mindset.
- Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
- Experience in corporate governance or board relations is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client seeks a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to the Chief Executive Officer. This is a critical fully remote position, allowing for flexible work arrangements, with the executive based in or frequently interacting with operations associated with Nyeri, Nyeri, KE .
As the Senior Executive Assistant, you will serve as the primary point of contact for internal and external stakeholders, manage the CEO's complex schedule, coordinate high-level meetings, and handle confidential information with utmost professionalism. Your exceptional communication skills, meticulous attention to detail, and ability to anticipate needs will be vital in ensuring the smooth and efficient operation of the CEO's office.
Key Responsibilities:
As the Senior Executive Assistant, you will serve as the primary point of contact for internal and external stakeholders, manage the CEO's complex schedule, coordinate high-level meetings, and handle confidential information with utmost professionalism. Your exceptional communication skills, meticulous attention to detail, and ability to anticipate needs will be vital in ensuring the smooth and efficient operation of the CEO's office.
Key Responsibilities:
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Prepare agendas, meeting materials, and minutes for executive meetings.
- Conduct research and prepare reports and presentations for the CEO.
- Act as a liaison between the CEO and other executives, employees, clients, and external partners.
- Handle travel logistics, including booking flights, accommodation, and ground transportation.
- Manage expense reports and assist with budget tracking for the CEO's office.
- Maintain confidential files and records with discretion.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Assist with special projects and initiatives as directed by the CEO.
- Ensure efficient communication flow between the CEO and relevant parties.
- Provide support for board meetings and shareholder communications as needed.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Proven ability to manage complex and demanding schedules in a fast-paced environment.
- Exceptional organizational, time management, and multitasking skills.
- Superior written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with travel booking systems and expense management software.
- Ability to anticipate needs and take initiative without constant supervision.
- Strong problem-solving skills and a resourceful approach.
- Must be comfortable and effective working in a fully remote capacity.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking an exceptional and highly organized Senior Executive Assistant to provide comprehensive support to the Chief Executive Officer. This is a critical fully remote position that requires impeccable attention to detail, discretion, and a proactive approach to managing complex schedules and communications. You will serve as a primary point of contact, acting as the gatekeeper and liaison for internal and external stakeholders. Your responsibilities will encompass managing the CEO's calendar with precision, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and organizing high-level meetings and events. The ideal candidate will possess outstanding organizational and time-management skills, a keen ability to anticipate needs, and a deep understanding of executive-level support. This role is vital for ensuring the CEO's efficiency and effectiveness. While conceptually based in **Ongata Rongai, Kajiado, KE**, this position operates entirely remotely, offering a flexible work environment. You must be adept at navigating digital communication tools and maintaining confidentiality. This is a demanding yet rewarding role for a seasoned administrative professional seeking to contribute at the highest level.
Responsibilities:
Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar, prioritizing conflicting appointments.
- Arrange and coordinate all domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, making appropriate referrals.
- Organize and manage meetings, conferences, and events, including logistics and follow-up actions.
- Conduct research and prepare background materials for meetings and projects.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between the CEO and other executives, employees, clients, and external partners.
- Handle expense reporting and budget tracking for the CEO's office.
- Anticipate potential issues and proactively provide solutions.
- Perform other administrative and project-related tasks as assigned.
- Proven experience as an Executive Assistant, Senior Executive Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently and anticipate the needs of the executive.
- Experience in coordinating complex travel arrangements.
- Strong problem-solving abilities and attention to detail.
- Experience working in a remote or hybrid environment is a strong plus.
- Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant to the CEO
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, requiring exceptional administrative, communication, and interpersonal skills. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, preparing presentations, and handling sensitive information with the utmost confidentiality. You will act as a crucial gatekeeper and facilitator, ensuring the CEO's time is maximized and their priorities are effectively managed. This role demands impeccable attention to detail, a strong sense of urgency, and the ability to anticipate needs and solve problems independently.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to play an integral role in supporting executive leadership within a dynamic organization. You will leverage your exceptional organizational skills to contribute to the efficiency and success of the CEO's office, all within a supportive remote work structure, impacting the operations surrounding Ruiru, Kiambu, KE .
Key Responsibilities:
- Manage the CEO's calendar, including scheduling meetings, appointments, and calls, and resolving conflicts.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and gather information for the CEO as needed.
- Act as a liaison between the CEO and internal/external stakeholders, managing communication flow.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage expense reporting and budget tracking for the CEO's office.
- Anticipate potential issues and proactively address them to ensure smooth operations.
- Maintain organized electronic and physical filing systems.
- Provide support for special projects as assigned by the CEO.
- Filter and prioritize incoming communications and requests.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 8 years of experience supporting C-level executives, preferably a CEO.
- Proven experience managing complex international travel and calendars.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- High level of discretion, integrity, and confidentiality.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to multitask and perform well under pressure.
- Previous experience in a remote work environment is a strong asset.
This is an excellent opportunity to play an integral role in supporting executive leadership within a dynamic organization. You will leverage your exceptional organizational skills to contribute to the efficiency and success of the CEO's office, all within a supportive remote work structure, impacting the operations surrounding Ruiru, Kiambu, KE .
This advertiser has chosen not to accept applicants from your region.
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