8 Senior Executive Assistant Remote Support jobs in whatjobs
Senior Executive Assistant (Remote Support)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to senior leadership, operating in a fully remote capacity. This crucial role demands exceptional discretion, foresight, and the ability to manage complex calendars, coordinate global travel, prepare executive-level communications, and streamline administrative processes. The ideal candidate will possess outstanding communication skills, a high degree of professionalism, and the ability to anticipate needs and provide proactive support in a virtual environment.
Key Responsibilities:
This position is based in Kitale, Trans-Nzoia, KE , but is performed entirely remotely, requiring strong self-discipline, excellent time management, and the ability to thrive in a virtual workspace. We are looking for a highly reliable and resourceful professional who is passionate about supporting executive leadership and contributing to the smooth functioning of a remote organization. The ideal candidate will possess a keen sense of initiative and a commitment to excellence.
Qualifications:
Key Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and ensuring no conflicts.
- Coordinate all aspects of executive travel arrangements, including flights, accommodations, and itineraries, both domestically and internationally.
- Prepare, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, emails, and phone calls, and respond as appropriate.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations.
- Take meeting minutes, track action items, and ensure follow-up on delegated tasks.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research and gather information for various projects and assignments as requested.
- Handle confidential information with the utmost discretion and integrity.
- Proactively identify potential issues and propose solutions to ensure smooth operations.
- Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills.
- Streamline administrative processes and implement improvements to enhance efficiency.
- Assist with special projects and initiatives as needed.
This position is based in Kitale, Trans-Nzoia, KE , but is performed entirely remotely, requiring strong self-discipline, excellent time management, and the ability to thrive in a virtual workspace. We are looking for a highly reliable and resourceful professional who is passionate about supporting executive leadership and contributing to the smooth functioning of a remote organization. The ideal candidate will possess a keen sense of initiative and a commitment to excellence.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent relevant experience.
- Minimum of 5-7 years of experience providing high-level administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a strong command of grammar and proofreading.
- Experience with travel coordination and expense management systems.
- High degree of professionalism, discretion, and sound judgment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to work independently, anticipate needs, and take initiative.
- Adaptability and willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant (Remote Support)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering flexibility and the ability to manage executive schedules and tasks from anywhere. You will be the right-hand person to executives, ensuring their days run smoothly and efficiently. Key responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will also manage email correspondence, draft communications, conduct research, and handle special projects as assigned. The ideal candidate is a master of prioritization, possesses exceptional attention to detail, and excels in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external partners, and clients. Proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be resourceful, anticipate needs, and maintain a high level of professionalism and confidentiality at all times. This role demands discretion, excellent problem-solving abilities, and a proactive mindset to effectively support executives in a remote setting. A commitment to providing outstanding administrative support and contributing to the overall efficiency of the executive office is expected.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, requiring exceptional communication and organizational skills to manage complex schedules, communications, and projects from a distance. You will be the key point of contact, ensuring the smooth and efficient operation of executive functions. Your responsibilities will include managing intricate calendars, coordinating virtual meetings and events, preparing reports and presentations, conducting research, and handling confidential information with the utmost discretion. The ideal candidate will possess a strong understanding of remote work tools and technologies, enabling seamless collaboration with a distributed team. You will anticipate needs, troubleshoot issues proactively, and maintain a high level of professionalism in all interactions. This role demands excellent judgment, problem-solving abilities, and the capacity to prioritize effectively in a fast-paced environment. If you are a seasoned administrative professional with a passion for supporting executive leadership and are seeking a flexible, fully remote opportunity, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements (if applicable).
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with a high degree of professionalism.
- Conduct research and compile information for reports, projects, and presentations.
- Manage confidential information and exercise sound judgment in handling sensitive data.
- Organize and maintain electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential issues or conflicts, offering timely solutions.
- Assist with the planning and coordination of virtual events and team-building activities.
- Provide general administrative support as needed.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in calendar management, virtual meeting platforms (e.g., Zoom, Microsoft Teams), and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent organizational, time management, and prioritization skills.
- Exceptional written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Strong problem-solving and critical-thinking abilities.
- Ability to work independently with minimal supervision in a remote setting.
- Tech-savvy and adept at learning new software and tools quickly.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant (Remote Support)
Posted 21 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing conglomerate, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This position is crucial for ensuring the smooth and efficient operation of executive activities, requiring exceptional organizational skills, impeccable attention to detail, and the ability to manage diverse administrative tasks from a distance. The successful candidate will be a trusted partner, anticipating needs and managing complex schedules and communications with utmost professionalism.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, coordinating meetings across multiple time zones with precision.
- Arrange and coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle all travel arrangements, including booking flights, accommodations, and ground transportation, often at short notice.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Conduct research on various topics as directed by executives, summarizing findings in a clear and concise manner.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders, managing communications effectively.
- Oversee expense reporting and reconciliation for executives, ensuring compliance with company policies.
- Manage confidential information with the utmost discretion and security.
- Proactively identify opportunities to streamline administrative processes and improve efficiency.
- Handle special projects and initiatives as assigned by executives.
- Organize and maintain digital files and records, ensuring easy accessibility.
- Provide support for virtual event planning and execution.
- Anticipate the needs of the executives and proactively address them.
- Maintain professional relationships with key internal and external contacts.
- Ensure smooth remote operation of administrative functions supporting the executive team.
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach to tasks.
- Ability to work independently with minimal supervision in a remote setting.
- Attention to detail and accuracy in all work produced.
- Experience in calendar management and coordinating complex travel arrangements.
- Adaptability and flexibility to manage changing priorities.
- A minimum of 5 years of experience in a similar role is preferred.
- Bachelor's degree or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant, Remote Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional administrative, communication, and organizational skills to manage complex schedules, facilitate seamless communication, and provide robust executive support from a distance. You will be responsible for a wide range of duties, including managing calendars, coordinating meetings and travel arrangements, preparing correspondence and presentations, and acting as a gatekeeper for executive communications. The ideal candidate will possess a keen eye for detail, the ability to anticipate needs, and a high level of discretion and professionalism. You will work closely with executives to ensure their time is optimized and that all administrative tasks are handled efficiently and effectively. Strong proficiency in virtual collaboration tools, project management, and communication platforms is essential. This role demands excellent problem-solving abilities and a proactive approach to identifying and resolving potential issues before they arise. You will be a crucial link between executives and internal/external stakeholders, ensuring smooth operations and clear communication channels. We are looking for a self-starter who thrives in an independent, remote work environment and is committed to providing top-tier support. Responsibilities include:
- Managing complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, emails, and phone calls.
- Acting as a primary point of contact for internal and external stakeholders.
- Organizing and preparing materials for meetings, including agendas and minutes.
- Conducting research and compiling information for projects and reports.
- Managing expense reporting and invoice processing for executives.
- Assisting with the planning and execution of special projects and events.
- Maintaining confidential information with the utmost discretion.
- Proactively identifying and addressing potential scheduling conflicts or logistical issues.
- Proven experience as an Executive Assistant supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
- Experience with travel booking and expense management systems.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently, prioritize tasks, and manage multiple deadlines in a remote setting.
- Strong problem-solving and decision-making capabilities.
- Proactive attitude and ability to anticipate executive needs.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant - Remote Support
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its executive leadership team. This is a fully remote position, demanding exceptional administrative, organizational, and communication skills. The ideal candidate will be adept at managing complex schedules, coordinating travel, preparing reports, and handling confidential information with the utmost discretion. You will play a pivotal role in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities.
Key Responsibilities:
Qualifications:
This remote role offers the flexibility to work from home while providing essential support to our client's leadership. We are looking for a reliable, discreet, and highly efficient administrative professional who can thrive in a virtual setting and contribute significantly to the executive team's productivity. The role supports activities related to Eldoret, Uasin Gishu, KE .
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives, including internal and external meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Conduct research and gather information as needed for various projects and meetings.
- Organize and maintain digital and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Handle expense reporting and manage office supplies remotely.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Maintain a high level of confidentiality and professionalism in all interactions.
- Support event planning and coordination as required.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior-level management.
- Proven experience managing complex schedules and coordinating travel logistics.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools.
- Exceptional written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Ability to multitask, prioritize, and manage time effectively in a remote environment.
- Discretion and the ability to handle confidential information with integrity.
- Proactive problem-solving abilities and a resourceful approach.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Meet).
This remote role offers the flexibility to work from home while providing essential support to our client's leadership. We are looking for a reliable, discreet, and highly efficient administrative professional who can thrive in a virtual setting and contribute significantly to the executive team's productivity. The role supports activities related to Eldoret, Uasin Gishu, KE .
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant - Remote Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally professional Senior Executive Assistant to provide comprehensive remote support to senior leadership. This is a crucial, fully remote role requiring a meticulous approach to managing complex calendars, coordinating travel, preparing communications, and ensuring the smooth functioning of executive operations. You will be an indispensable partner to the executives you support, anticipating needs and proactively addressing challenges to maximize their efficiency and effectiveness. As a remote professional, you must possess excellent communication and time management skills, coupled with a strong sense of discretion and confidentiality.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and calls with precision and foresight.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Conduct research on various topics as required by the executive team, compiling information and summarizing findings.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Act as a primary point of contact, screening and directing communications and inquiries effectively.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Track action items from meetings and ensure timely follow-up.
- Manage expense reporting and process invoices for the executive team.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Maintain organized digital and physical filing systems.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative support role, supporting senior executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- Experience in coordinating complex international travel arrangements.
- High level of discretion, professionalism, and a strong sense of confidentiality.
- Proactive problem-solving abilities and a resourceful approach to challenges.
- Ability to work independently and efficiently in a remote setting, demonstrating initiative and self-motivation.
- Experience in project coordination or event planning is a plus.
- A calm demeanor and the ability to thrive in a fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Support
Posted 5 days ago
Job Viewed
Job Description
Our client, a rapidly growing consulting firm, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and prepare reports on various topics as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders, filtering communications.
- Manage expense reporting and other administrative tasks.
- Organize and prepare materials for meetings, board sessions, and executive retreats.
- Proactively identify and resolve potential scheduling conflicts and logistical issues.
- Maintain organized digital filing systems and ensure efficient information retrieval.
- Support remote team coordination and virtual event planning.
- Serve as a key point of contact for matters related to the company's presence and operations in the Mombasa, Mombasa, KE region.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote or hybrid environment.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and adapt to changing priorities.
- High level of discretion, judgment, and professionalism.
- Experience in managing complex travel arrangements and international logistics.
- Ability to work independently and take initiative with minimal supervision.
- Familiarity with the business environment in Mombasa, Mombasa, KE is an advantage.
- Experience in the consulting or professional services industry is a plus.
This advertiser has chosen not to accept applicants from your region.
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