16 Remote Administrative Assistant jobs in whatjobs
Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support within their operations in Kitale, Trans-Nzoia, KE . This is a hybrid role, requiring a blend of in-office and remote work to ensure maximum efficiency and flexibility. The ideal candidate will be proactive, possess excellent communication skills, and have a strong command of standard office software. You will be responsible for a variety of tasks that are crucial to the smooth functioning of the department, including managing schedules, coordinating meetings, handling correspondence, preparing reports, and maintaining records. This position offers a fantastic opportunity to contribute to a professional environment while developing your administrative career. You will play a key role in supporting executive staff and ensuring operational tasks are completed accurately and on time.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments, meetings, and conference calls.
- Prepare agendas, take minutes, and distribute notes for meetings.
- Handle incoming and outgoing mail and correspondence, ensuring timely distribution and response.
- Screen and direct phone calls, providing excellent customer service to callers.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and digital filing systems for efficient record-keeping.
- Coordinate travel arrangements for staff as needed, including flights, accommodation, and ground transportation.
- Manage office supplies inventory and place orders as necessary.
- Assist with basic bookkeeping and expense tracking.
- Provide general administrative support to other team members as required.
- Ensure a professional and welcoming atmosphere for visitors and clients.
- Assist in onboarding new employees by preparing necessary documentation.
- Maintain confidentiality of all sensitive information.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience with office equipment (printers, scanners, copiers).
- Discretion and the ability to handle confidential information.
- A proactive approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide comprehensive support to their operations team. This role will involve a mix of in-office and remote work, offering flexibility while ensuring essential on-site presence. The ideal candidate will possess excellent communication, organizational, and time-management skills. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining office records. This position requires a high degree of professionalism, discretion, and the ability to multitask effectively. You will act as a point of contact for internal and external stakeholders, ensuring smooth day-to-day operations. Key responsibilities include preparing reports, managing travel arrangements, organizing files, and assisting with event planning. Proficiency in office software and a keen eye for detail are essential. The successful candidate will be a team player with a positive attitude, eager to contribute to the efficiency of the organization. This role offers a great opportunity to grow within a supportive environment. The position is located in Malindi, Kilifi, KE , with a hybrid work arrangement.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Prepare and distribute correspondence, memos, letters, and faxes.
- Organize and maintain physical and digital filing systems.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Assist with the preparation of reports, presentations, and other documents.
- Answer and direct phone calls, screen and relay inquiries.
- Greet visitors and provide general information.
- Manage office supplies and inventory.
- Coordinate meeting logistics, including room bookings and catering.
- Assist with special projects as assigned by management.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment (printers, scanners, copiers).
- A proactive and adaptable approach to work.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to their remote operations. This is a part-time, fully remote position, offering a flexible work schedule and the opportunity to contribute to the efficient functioning of the organization. The Administrative Assistant will be responsible for a variety of tasks, including managing calendars, scheduling appointments and meetings, handling correspondence via email and phone, and maintaining digital filing systems. You will assist with data entry, prepare documents and presentations, and provide general administrative support to various team members. The ideal candidate will possess excellent communication and interpersonal skills, with a professional and courteous demeanor. Strong proficiency in standard office software, such as word processing, spreadsheets, and presentation tools, is essential. Exceptional organizational skills, the ability to multitask, and a proactive approach to problem-solving are crucial for success in this remote role. We are looking for an individual who is reliable, efficient, and committed to providing high-quality administrative support. Prior experience in an administrative role is preferred, but a strong aptitude and willingness to learn are highly valued. This position is based in Nakuru, Nakuru, KE , but is a remote-first opportunity, allowing you to work from home. This is an excellent opportunity for an organized individual looking for a flexible role within a dynamic team. You will play a key role in ensuring seamless administrative operations for our client.
This advertiser has chosen not to accept applicants from your region.
2
Job Description
Our client is looking for a detail-oriented and organized Administrative Assistant to provide essential support to their team. This role will involve a blend of remote work and in-office presence, offering a flexible working arrangement. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and performing various clerical tasks to ensure smooth office operations.
Key duties include preparing reports and presentations, managing travel arrangements, processing invoices, and maintaining office supplies. You will act as a point of contact for internal and external stakeholders, directing inquiries appropriately. Excellent communication and interpersonal skills are vital for interacting professionally with colleagues, clients, and visitors.
The ideal candidate will be proficient in office software, highly organized, and possess strong time-management skills. Proactive problem-solving abilities and a commitment to maintaining confidentiality are essential. This role requires someone who can adapt to changing priorities and contribute positively to the team environment.
Qualifications:
Key duties include preparing reports and presentations, managing travel arrangements, processing invoices, and maintaining office supplies. You will act as a point of contact for internal and external stakeholders, directing inquiries appropriately. Excellent communication and interpersonal skills are vital for interacting professionally with colleagues, clients, and visitors.
The ideal candidate will be proficient in office software, highly organized, and possess strong time-management skills. Proactive problem-solving abilities and a commitment to maintaining confidentiality are essential. This role requires someone who can adapt to changing priorities and contribute positively to the team environment.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality.
- Experience with office equipment and basic IT troubleshooting is beneficial.
This advertiser has chosen not to accept applicants from your region.
3
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide comprehensive support to a busy office. This role involves a hybrid work arrangement, combining remote work flexibility with in-office collaboration. You will be responsible for managing daily administrative tasks, coordinating schedules, preparing documents, and supporting various operational needs. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively in a dynamic environment.
Responsibilities:
This hybrid role offers the best of both worlds, providing the flexibility of remote work a few days a week while maintaining important face-to-face interactions with colleagues. You will be an integral part of the team, contributing to the smooth running of daily operations. We are seeking an individual who is reliable, detail-oriented, and capable of working independently as well as collaboratively. The ability to adapt to changing priorities and maintain confidentiality is essential. Our client values individuals who are proactive and take initiative in their work. This position is ideal for someone looking to grow their administrative career within a supportive and structured environment.
Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare and edit correspondence, presentations, and reports.
- Handle incoming and outgoing mail and communications.
- Maintain office filing systems and records, both physical and digital.
- Assist with travel arrangements and expense reporting.
- Provide general administrative support to management and staff.
- Organize and manage office supplies and equipment.
- Support event planning and coordination as needed.
- Act as a liaison between departments and external contacts.
- Ensure efficient office operations.
This hybrid role offers the best of both worlds, providing the flexibility of remote work a few days a week while maintaining important face-to-face interactions with colleagues. You will be an integral part of the team, contributing to the smooth running of daily operations. We are seeking an individual who is reliable, detail-oriented, and capable of working independently as well as collaboratively. The ability to adapt to changing priorities and maintain confidentiality is essential. Our client values individuals who are proactive and take initiative in their work. This position is ideal for someone looking to grow their administrative career within a supportive and structured environment.
This advertiser has chosen not to accept applicants from your region.
4
Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to support their operations in Naivasha, Nakuru, KE . This is a hybrid role, offering a balance between in-office collaboration and remote flexibility. The successful candidate will be responsible for a wide range of administrative tasks, ensuring the smooth day-to-day running of the office. This includes managing schedules, coordinating meetings, handling correspondence, maintaining records, and providing general support to the team. Excellent communication skills, both written and verbal, are crucial, as is proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). The ability to multitask, prioritize effectively, and manage time efficiently is essential. You will be expected to be proactive, resourceful, and capable of working independently while also being a supportive team player. Key responsibilities will involve preparing reports, managing travel arrangements, processing invoices, and maintaining an organized filing system. Attention to detail and a commitment to accuracy are paramount in this role. Our client values a positive attitude, a strong work ethic, and a commitment to providing exceptional administrative support. This position offers an excellent opportunity to gain valuable experience within a supportive team environment.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and schedule meetings, appointments, and events.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Organize and maintain physical and digital filing systems.
- Prepare reports, presentations, and other documents.
- Manage travel arrangements and accommodation bookings.
- Process invoices and assist with basic bookkeeping tasks.
- Provide general administrative support to team members.
- Ensure office supplies are adequately stocked.
- Greet visitors and direct them appropriately.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- High school diploma or equivalent; further qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
Posted 17 days ago
Job Viewed
Job Description
Our esteemed organization is seeking a proactive and organized Administrative Assistant to join our team. This role will involve a hybrid work arrangement, requiring a balance between remote work and in-office presence. The ideal candidate will be adept at managing diverse administrative tasks, providing essential support to various departments, and ensuring the smooth operation of daily office activities. You will be the organizational backbone, keeping things running efficiently and effectively.
Responsibilities:
Responsibilities:
- Manage and coordinate calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Answer and direct phone calls, screen inquiries, and take messages.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Assist with the preparation of meeting agendas, minutes, and follow-up actions.
- Manage office supplies and inventory, placing orders as needed.
- Greet visitors and provide general information and assistance.
- Coordinate and support office events and company-wide initiatives.
- Handle incoming and outgoing mail and deliveries.
- Provide general administrative support to management and staff as required.
- High school diploma or equivalent; an associate's degree or certification in office administration is a plus.
- Proven experience as an Administrative Assistant, Office Assistant, or similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality when handling sensitive information.
- Adaptability to work both independently and as part of a team in a hybrid environment.
- Proactive attitude and problem-solving capabilities.
- Familiarity with office equipment and basic IT troubleshooting is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client is looking for a proactive and organized Administrative Assistant to support their operations in a fully remote capacity. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the organization. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, preparing documents and reports, handling correspondence, organizing digital files, and providing general support to the team. Excellent communication and interpersonal skills are essential, as you will be interacting with internal team members and external stakeholders. Proficiency in office productivity software suites (e.g., Microsoft Office Suite, Google Workspace) is a must. You should be adept at using virtual collaboration tools and platforms to maintain seamless communication and workflow. The ideal candidate will possess strong organizational skills, keen attention to detail, and the ability to multitask effectively in a remote setting. A minimum of 2 years of experience in an administrative or secretarial role is preferred. While a degree is not strictly required, a background in business administration or a related field would be advantageous. You must be a self-starter, able to work independently with minimal supervision, and committed to meeting deadlines. We are seeking a reliable, professional, and adaptable individual who is eager to contribute to a dynamic remote work environment. Your efficiency and organizational prowess will be key to supporting our client's success. This position requires discretion and the ability to handle confidential information with utmost professionalism.
This advertiser has chosen not to accept applicants from your region.
7
Job Description
Our client is seeking a detail-oriented and proactive Administrative Assistant to join their team. This role requires a blend of in-office and remote work, offering a flexible hybrid arrangement. The Administrative Assistant will provide comprehensive support to management and staff, ensuring the smooth operation of daily administrative functions. Responsibilities include managing calendars, scheduling meetings, preparing correspondence, and organizing travel arrangements. You will be responsible for maintaining and organizing physical and digital filing systems, ensuring accuracy and accessibility of important documents. This role also involves managing office supplies, coordinating with vendors, and assisting with event planning and execution. A key aspect of the position will be supporting remote team members with administrative tasks and facilitating communication between in-office and remote staff. The successful candidate will be proficient in office software suites, possess excellent organizational skills, and have a strong ability to multitask and prioritize effectively. Experience with virtual collaboration tools is essential for this hybrid role. You will be a primary point of contact for internal and external inquiries, requiring strong professional communication skills and a customer-service oriented approach. The ability to work independently and as part of a team in a dynamic environment is crucial. This position offers an excellent opportunity to gain broad administrative experience in a supportive and forward-thinking organization.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate travel arrangements for staff.
- Maintain and update filing systems, both physical and digital.
- Manage office supplies inventory and place orders as needed.
- Assist in the planning and execution of company events and meetings.
- Serve as a point of contact for internal and external communications.
- Provide administrative support to remote team members.
- Facilitate seamless communication between on-site and remote personnel.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to multitask and prioritize tasks effectively.
- High school diploma or equivalent; further qualifications are a plus.
- Discretion and confidentiality in handling sensitive information.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a meticulous and organized Administrative Assistant to provide comprehensive support in their Meru, Meru, KE office. This role is essential for the smooth day-to-day operations of the department. The successful candidate will manage a wide range of administrative tasks, ensuring efficiency and accuracy. Responsibilities include managing calendars, scheduling meetings and appointments, and coordinating travel arrangements for staff. You will also be responsible for handling incoming and outgoing correspondence, including emails and phone calls, and directing inquiries to the appropriate personnel.
Key duties involve maintaining organized filing systems, both physical and digital, and managing office supplies inventory. You will assist with preparing reports, presentations, and other documents, often requiring data entry and basic analysis. This role may also involve providing support to various teams within the office, assisting with event planning, and undertaking ad-hoc administrative projects as assigned by management. Excellent interpersonal skills are required to interact professionally with clients, visitors, and colleagues.
The ideal candidate will possess a High School Diploma or equivalent, with a strong preference for a Certificate or Diploma in Business Administration or a related field. At least 2-3 years of proven experience in an administrative support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Exceptional organizational skills, attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment are crucial. Strong written and verbal communication skills are necessary. This is an on-site position, requiring consistent presence at the office in Meru, Meru, KE .
Key duties involve maintaining organized filing systems, both physical and digital, and managing office supplies inventory. You will assist with preparing reports, presentations, and other documents, often requiring data entry and basic analysis. This role may also involve providing support to various teams within the office, assisting with event planning, and undertaking ad-hoc administrative projects as assigned by management. Excellent interpersonal skills are required to interact professionally with clients, visitors, and colleagues.
The ideal candidate will possess a High School Diploma or equivalent, with a strong preference for a Certificate or Diploma in Business Administration or a related field. At least 2-3 years of proven experience in an administrative support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Exceptional organizational skills, attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment are crucial. Strong written and verbal communication skills are necessary. This is an on-site position, requiring consistent presence at the office in Meru, Meru, KE .
This advertiser has chosen not to accept applicants from your region.
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