1 jobs in SiSi Pharmaceuticals
Administration Officer
Posted today
Job Viewed
Job Description
Position Overview
The Administrator is the operational heart of our company. This is a dual-role that is critical to our daily efficiency and long-term culture. You will be responsible for ensuring the seamless functioning of our physical and administrative environment, supporting all team members and managing a wide range of financial, clerical and HR-related tasks.
We are looking for more than just an administrator; we need a problem-solver, a culture-builder and a trusted professional who takes ownership of the office ecosystem. The ideal candidate thrives on variety, possesses impeccable attention to detail and excels at both independent work and cross-team collaboration.
Key Responsibilities
1. Office Management & Operations:
- Serve as the primary point of contact for the office, managing front desk activities, greeting visitors and answering main phone lines.
- Ensure the office is always clean, organized, well-stocked and professionally presented.
- Manage inventory and procurement of all office supplies and equipment.
- Coordinate office maintenance, repairs and improvements.
- Develop, implement and maintain office policies and procedures to maximize efficiency.
2. Administrative Support:
- Provide high-level administrative support to the leadership team and other departments as needed, including scheduling, travel arrangements and meetings preparation.
- Manage company calendars, schedule internal and external meetings and coordinate meeting room bookings.
- Prepare and edit correspondence, communications, presentations and other documents.
- Act as the secretary for key meetings, including taking minutes and tracking action items.
- Ensure end to end safe operations: Security, Insurance etc
3. Financial Administration:
- Process accounts payable and accounts receivable, including invoices, preparing payments and managing petty cash.
- Assist the finance department with expense report reconciliation.
- Manage relationships with vendors, negotiate contracts and ensure cost-effectiveness.
- Support budget tracking for office-related expenses.
- Process the monthly payroll accurately and on time; file and make statutory deductions payment on time.
- Act as the agency banking liaison, managing relationships with bank representatives.
4. Human Resources Coordination:
- Serve as the first point of contact for HR-related inquiries from employees.
- Support the full employee lifecycle.
- Maintain employee records and files in compliance with company policy and legal requirements.
- Help plan and execute company events, meetings, and team-building activities to foster a positive work culture.
5. Technology & Systems:
- Act as the liaison with the IT department or external IT support for employee hardware and software issues.
- Manage office equipment, including printers, copiers and phones.
- Maintain and update internal databases and filing systems (both digital and physical).
Qualifications & Experience
Required:
- Associate or bachelor's degree in Business Administration, Communications or a related field.
- Proven experience of 2-5 years in an Office Manager, Executive Assistant or Senior Administrator role.
- Basic IT and Accounting Skills.
- Proficiency in the Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).
- Experience with managing budgets, invoicing and basic bookkeeping.
- Excellent written and verbal communication skills.
- Ability to thrive in a multicultural work environment; effectively collaborate with colleagues and stakeholders from diverse backgrounds.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively.