2 jobs in English Press Limited
Stores Coordinator
Posted today
Job Viewed
Job Description
We are Hiring
Position:
Stores Coordinator
Location:
Nairobi, Kenya
Department:
Stores
Job Overview:
We are looking for a detail oriented and organized Stores Coordinator to manage the day to day operations of our store and inventory system. The ideal candidate will ensure accurate stock levels, timely issuance of materials and efficient coordination between departments to support smooth operations.
Key Responsibilities
1. Manage the receipt, storage and issuance of all incoming goods and materials for the company. Monitor inventory to maintain adequate supply of items.
2. Conduct regular physical inventory counts and reconcile with stock records to ensure accuracy. Identify and report discrepancies, damages or expired items immediately.
3. Implement and maintain a proper labelling and shelving system for efficient storage and retrieval.
4. Inspect incoming deliveries against purchase orders and delivery notes for quantity, quality and accuracy.
5. Issue materials and supplies to authorized personnel from various departments upon approved requisitions.
6. Implement First In, First Out (FIFO) principles especially for perishable goods, to minimize spoilage and waste.
7. Monitor stock levels to prevent stock outs and overstocking, initiating reorder processes as needed.
8. Ensure the stores area is always clean, well-organized, secure and adheres to health and safety standards.
9. Safely handle and store hazardous materials if any according to regulations.
10. Prepare regular stock reports including consumption rates, low stock alerts and expiry dates. Maintain appropriate records and prepare reports on various stores' activities as directed.
11. Ensure all stores' activities comply with the company's policies, procedures and ethical guidelines.
12. Assist in processing supplier invoices and liase with the finance department for timely payments. Generate Goods Received Notes (GRN) for all incoming supplies.
13. Coordinate and participate in the physical inventory of warehouse items, compiling inventory records and preparing reports, as needed, and organizing surplus property storage.
14. Compile order requests from various sources, ensuring compliance with specifications and determine the type and quantity of items to order.
15. Prepare purchase order requests and notify the purchasing team of order specifications.
16. Compile and complete inventory, ordering and receiving records and reviews reports for correctness.
17. Evaluate performance of materials ordered to ensure purchasing the most economical and durable products.
18. Direct and oversee the work of stores workers.
19. Assists supervisor in planning, assigning, and reviewing the work of warehouse workers, prioritizing the delivery schedule.
20. Assist in evaluating employee performance and provide input on performance appraisal.
21. Assess training needs of staff and assist supervisors in providing appropriate instruction and in providing initial orientation to new employees.
22. Assume responsibility for managing warehouse operations in the absence of the supervisor or assist in various aspects of the store management activities as directed.
23. Receive and log incoming freight shipments, including retrieving freight from other locations. Verify freight against invoice and purchase order, reporting any discrepancies.
24. Use loading and unloading equipment to store items in the warehouse, stock shelves and retrieve items from storage according to requests.
25. Fills orders from stock, rotates stock and delivers items to designated location according to schedule.
26. Obtains signature or receipt of items and complete necessary inventory records.
Skills & Competencies
· Diploma in Supply Chain Management, Stores Management, Business.
· Professional certification (KISM,CIPS Level 1 or 2) is a strong advantage.
· Minimum of 2-3yrs of progressive experience in procurement and stores management preferably in a manufacturing environment.
· Demonstrate experience with inventory management systems (manual/digital)
· Exceptional organizational skills with meticulous attention to detail and accuracy in record keeping and inventory management.
· Strong knowledge of stores operations and inventory management
· Excellent organizational and multitasking abilities
· Detail-oriented with a focus on accuracy in inventory management
· Ability to work in a fast-paced environment and adapt to changing priorities
If you are passionate about Stores management and looking to make an impact in a growing organization, apply today
We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, age, disability, or any other protected status."
Application Instructions
:
Interested and qualified candidates are invited to submit their cover letter and detailed CV to
clearly stating the job you are applying for in the Email subject not later than
15
th
September 2025
Assistant Production Manager
Posted today
Job Viewed
Job Description
We are Hiring
Position: Assistant Production Manager
Location: Nairobi, Kenya.
Department: Production
Job Overview:
We are seeking a proactive and detail oriented Assistant Production Manager to join our dynamic team. In this role, you will support the Production Manager in coordinating and supervising daily operations on the production floor, ensuring that manufacturing targets are met efficiently, safely and to the highest quality standards. This is an excellent opportunity for a motivated individual with a passion for operations and people management to grow within a fast-paced production environment.
Key Responsibilities
Assist Production Manager in planning, managing and executing production operations. Coordinate and plan production priorities, workflow and schedule.
Oversee and manage the day-to-day operations of the production floor including scheduling, staffing and workflow management.
Schedule routine inspection and maintenance of production equipment to prevent equipment break-downs and malfunctioning.
Identify and report operational and maintenance problems to prevent production delays.
Monitor production processes and performance metrics to identify areas for improvement and implement corrective actions as needed.
Develop or update standard operating procedures and best practices for production operations in liaison with the IMS department.
Coordinate with the imports/exports team to ensure the availability of raw materials and components for production.
Ensure compliance with safety regulations and company policies to maintain a safe working environment for all employees.
Ensure initiatives towards ISO 9001, ISO 14001 and IMS are fully adhered to on the production floor.
Conduct regular performance evaluations, provide feedback and address any issues or concerns within the production team.
Collaborate with engineering and quality assurance teams to resolve technical issues, improve product quality and optimize production processes.
Prepare regular reports on production performance, including key metrics such as production output and efficiency.
Monitor production processes and equipment performance to identify areas for improvement and implement corrective actions as needed.
Collaborate with the EHS department to ensure compliance with health, safety, and environmental regulations.
Ensure that all equipment, materials and supplies are readily and continuously available to carry out production processes.
Address employee concerns and complaints in a professional manner. Assist in interviewing, hiring and training new employees.
Implement the good manufacturing practices (GMP) in the production shift to deliver quality made books in line with customer specifications.
Handle any internal industrial/employees relation issues in the factory in conjunction with line manager.
Implement agreed welfare programmes and attend planned meetings ensuring completion of agreed actions
Manage performance review, appraisals, and promotions for employees.
Act in the absence of the Production manager as per Company policies.
Participate in recruitment of seasonal employees as agreed with production manager.
Skills & Competencies
• Bachelor's degree in Engineering, Manufacturing or a related field.
• 5-7 yrs in a manufacturing or production environment.
• Proven experience in production management role within the printing manufacturing industry with a strong understanding of the Printing processes.
• Solid knowledge of production planning, scheduling and inventory management principles
• Strong problem solving and decision making abilities with a focus on root cause analysis and continuous improvement.
• Excellent communication and interpersonal skills with the ability to interact effectively with employees at all levels of the organization.
• Strong knowledge of warehouse operations and inventory management
• Excellent organizational and multitasking abilities
• Ability to thrive in a fast paced, dynamic environment and manage multiple priorities effectively.
• Strong leadership, organizational and time management skills.
• Working knowledge on data analytics
• Ability to work under pressure and meet deadlines.
If you are passionate about Printing Production and looking to make an impact in a growing organization, apply today
We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, age, disability, or any other protected status."
Application Instructions:
Interested and qualified candidates are invited to submit their cover letter and detailed CV to clearly stating the job you are applying for in the Email subject not later than 15th September 2025.