2 jobs in Cerapack Products Ltd
Job Description
1. Job Purpose
The Human Resource Assistant will support the HR department in carrying out day-to-day human resource and administrative functions. The role involves assisting in recruitment, maintaining employee records, supporting payroll and benefits administration, handling employee relations, and ensuring compliance with Kenyan labour laws and company policies.
2. Key Responsibilities
A. Recruitment and Onboarding
• Assist in preparing job adverts and posting them on approved platforms.
• Coordinate shortlisting, scheduling of interviews, and communication with candidates.
• Prepare offer letters, contracts, and ensure all pre-employment documents are collected.
• Facilitate orientation and onboarding of new employees.
B. Employee Records Management
• Maintain and update employee personal files (both physical and digital).
• Ensure accuracy and confidentiality of HR data and staff records.
• Prepare periodic HR reports and maintain the HR database.
C. Payroll and Benefits Administration
• Support in preparing monthly payroll by collecting attendance, overtime, and leave data.
• Assist with statutory deductions (NSSF, NHIF, PAYE, HELB) and ensure timely remittance.
• Maintain leave records and process leave applications.
D. Employee Relations and Welfare
• Support the implementation of employee engagement and welfare initiatives.
• Handle routine staff queries related to HR policies and benefits.
• Assist in addressing minor disciplinary issues and grievances as guided by the HR Manager.
E. Compliance and Policy Support
• Ensure compliance with the Kenya Employment Act, 2007, and other relevant labour laws.
• Support in the preparation of HR audits and compliance reports.
• Participate in implementing and communicating HR policies and procedures.
F. Training and Performance
• Assist in identifying staff training needs and maintaining training records.
• Support coordination of performance appraisal processes.
G. General Administration
• Manage staff attendance registers and assist with office administrative support.
• Prepare HR correspondence, memos, and circulars.
• Support other departments in HR-related matters as required.
3. Qualifications and Experience
• Bachelor’s degree or Diploma in Human Resource Management, Business Administration, or related field.
• Must be a registered member of the Institute of Human Resource Management (IHRM).
• At least 1–3 years of relevant HR experience in a busy work environment.
• Good understanding of Kenyan labour laws and HR best practices.
• Proficiency in MS Office Suite and HR information systems (HRIS) is an added advantage.
4. Key Skills and Competencies
• Strong interpersonal and communication skills.
• High level of integrity and confidentiality.
• Excellent organizational and record-keeping abilities.
• Attention to detail and accuracy.
• Ability to work under minimal supervision and meet deadlines.
• Team player with a proactive and positive attitude.
5. Working Conditions
• Office-based role with occasional travel to sites or branches.
• May be required to work extra hours during payroll processing or audits.
6. Remuneration
• A competitive salary commensurate with qualifications and experience.
• Other benefits as per company policy and Kenyan labour laws.
The Human Resource Assistant will support the HR department in carrying out day-to-day human resource and administrative functions. The role involves assisting in recruitment, maintaining employee records, supporting payroll and benefits administration, handling employee relations, and ensuring compliance with Kenyan labour laws and company policies.
2. Key Responsibilities
A. Recruitment and Onboarding
• Assist in preparing job adverts and posting them on approved platforms.
• Coordinate shortlisting, scheduling of interviews, and communication with candidates.
• Prepare offer letters, contracts, and ensure all pre-employment documents are collected.
• Facilitate orientation and onboarding of new employees.
B. Employee Records Management
• Maintain and update employee personal files (both physical and digital).
• Ensure accuracy and confidentiality of HR data and staff records.
• Prepare periodic HR reports and maintain the HR database.
C. Payroll and Benefits Administration
• Support in preparing monthly payroll by collecting attendance, overtime, and leave data.
• Assist with statutory deductions (NSSF, NHIF, PAYE, HELB) and ensure timely remittance.
• Maintain leave records and process leave applications.
D. Employee Relations and Welfare
• Support the implementation of employee engagement and welfare initiatives.
• Handle routine staff queries related to HR policies and benefits.
• Assist in addressing minor disciplinary issues and grievances as guided by the HR Manager.
E. Compliance and Policy Support
• Ensure compliance with the Kenya Employment Act, 2007, and other relevant labour laws.
• Support in the preparation of HR audits and compliance reports.
• Participate in implementing and communicating HR policies and procedures.
F. Training and Performance
• Assist in identifying staff training needs and maintaining training records.
• Support coordination of performance appraisal processes.
G. General Administration
• Manage staff attendance registers and assist with office administrative support.
• Prepare HR correspondence, memos, and circulars.
• Support other departments in HR-related matters as required.
3. Qualifications and Experience
• Bachelor’s degree or Diploma in Human Resource Management, Business Administration, or related field.
• Must be a registered member of the Institute of Human Resource Management (IHRM).
• At least 1–3 years of relevant HR experience in a busy work environment.
• Good understanding of Kenyan labour laws and HR best practices.
• Proficiency in MS Office Suite and HR information systems (HRIS) is an added advantage.
4. Key Skills and Competencies
• Strong interpersonal and communication skills.
• High level of integrity and confidentiality.
• Excellent organizational and record-keeping abilities.
• Attention to detail and accuracy.
• Ability to work under minimal supervision and meet deadlines.
• Team player with a proactive and positive attitude.
5. Working Conditions
• Office-based role with occasional travel to sites or branches.
• May be required to work extra hours during payroll processing or audits.
6. Remuneration
• A competitive salary commensurate with qualifications and experience.
• Other benefits as per company policy and Kenyan labour laws.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Core HR Roles in a Manufacturing Setting
1. Recruitment and Workforce Planning
* Identify, attract, and hire production staff, technicians, supervisors, and support teams
* Collaborate with department heads to forecast labor needs based on shifts and production schedules
* Conduct onboarding and induction tailored for shopfloor workers and factory safety
2. Industrial Relations & Union Engagement
* Act as liaison between management and unionized staff (common in Kenyan factories)
* Handle grievance procedures, disciplinary hearings, and conflict resolution
* Ensure compliance with the Kenya Labour Laws, including the Employment Act and union CBAs
3. Payroll and Statutory Compliance
* Oversee salary processing, shift allowances, and overtime pay
* Ensure accurate deductions and timely remittance.
* Maintain accurate personnel files and leave records
4. Health, Safety & Compliance
* Enforce compliance with Occupational Safety & Health Act (OSHA)
* Organize regular safety drills, trainings, and risk assessments
* Collaborate with line managers to reduce workplace accidents and ensure PPE usage
5. Performance Management & Productivity
* Implement KPI-based evaluations for factory staff and supervisors
* Develop productivity improvement plans in collaboration with line departments
* Address absenteeism, lateness, and disciplinary issues tactfully but firmly
6. Training & Skills Development
* Conduct skills gap assessments and coordinate technical/vocational upskilling
* Partner with training institutions (e.g., NITA, TVETs)
* Organize workshops on soft skills (communication, leadership, teamwork)
7. Culture & Employee Engagement
* Promote teamwork, discipline, and a performance-driven culture on the shop floor
* Organize recognition programs for safety, punctuality, and innovation
* Facilitate team-building events and wellness initiatives
8. HR Policy Implementation
* Draft and enforce HR policies tailored to the factory setup (e.g., shift rules, uniform codes)
* Ensure fair treatment, non-discrimination, and gender equity in hiring and promotion
9. Government and Regulatory Liaison
* Coordinate with NEMA, DOSHS, County Labour Officers during inspections or audits
* Ensure compliance with KEBS, and other sectoral regulators
1. Recruitment and Workforce Planning
* Identify, attract, and hire production staff, technicians, supervisors, and support teams
* Collaborate with department heads to forecast labor needs based on shifts and production schedules
* Conduct onboarding and induction tailored for shopfloor workers and factory safety
2. Industrial Relations & Union Engagement
* Act as liaison between management and unionized staff (common in Kenyan factories)
* Handle grievance procedures, disciplinary hearings, and conflict resolution
* Ensure compliance with the Kenya Labour Laws, including the Employment Act and union CBAs
3. Payroll and Statutory Compliance
* Oversee salary processing, shift allowances, and overtime pay
* Ensure accurate deductions and timely remittance.
* Maintain accurate personnel files and leave records
4. Health, Safety & Compliance
* Enforce compliance with Occupational Safety & Health Act (OSHA)
* Organize regular safety drills, trainings, and risk assessments
* Collaborate with line managers to reduce workplace accidents and ensure PPE usage
5. Performance Management & Productivity
* Implement KPI-based evaluations for factory staff and supervisors
* Develop productivity improvement plans in collaboration with line departments
* Address absenteeism, lateness, and disciplinary issues tactfully but firmly
6. Training & Skills Development
* Conduct skills gap assessments and coordinate technical/vocational upskilling
* Partner with training institutions (e.g., NITA, TVETs)
* Organize workshops on soft skills (communication, leadership, teamwork)
7. Culture & Employee Engagement
* Promote teamwork, discipline, and a performance-driven culture on the shop floor
* Organize recognition programs for safety, punctuality, and innovation
* Facilitate team-building events and wellness initiatives
8. HR Policy Implementation
* Draft and enforce HR policies tailored to the factory setup (e.g., shift rules, uniform codes)
* Ensure fair treatment, non-discrimination, and gender equity in hiring and promotion
9. Government and Regulatory Liaison
* Coordinate with NEMA, DOSHS, County Labour Officers during inspections or audits
* Ensure compliance with KEBS, and other sectoral regulators
This advertiser has chosen not to accept applicants from your region.
1