1,579 Senior Executive Assistant jobs in Kenya

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.

Our client in the cycling business is seeking a highly organized, proactive, and detail-oriented
Executive/Personal Assistant
to support their leadership team.

Key Responsibilities

Provide high-level administrative support to executives, including calendar management, scheduling, and travel arrangements

Act as the primary point of contact for internal and external stakeholders on behalf of executives

Draft, review, and manage correspondence, reports, and presentations

Coordinate meetings, events, and ensure timely follow-up on action items

Handle confidential information with discretion and professionalism

Anticipate executive needs and proactively provide solutions

Qualifications

Diploma/Degree in Business Administration or related field

2-3 years' proven experience as a PA, Executive Assistant, or similar role

Strong proficiency in MS Office/Google Workspace and project management tools

Excellent organizational, communication, and multitasking skills

Discretion, professionalism, and the ability to work under pressure

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and calls with precision.
• Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Prepare detailed travel itineraries and expense reports.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding on behalf of the executive when appropriate.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Conduct research and compile information for meetings and projects.
• Organize and prepare materials for board meetings, executive retreats, and other significant events.
• Manage personal errands and appointments for the executive as needed.
• Liaise with internal and external stakeholders, maintaining positive professional relationships.
• Ensure confidentiality and discretion in all matters.
• Provide general administrative support, including document management and filing.
• Anticipate the executive's needs and proactively address potential issues.

• Proven experience as an Executive Personal Assistant or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• High level of discretion, confidentiality, and sound judgment.
• Ability to work independently, take initiative, and prioritize tasks effectively.
• Experience in coordinating complex travel arrangements.
• A professional demeanor and positive attitude.
• Flexibility to adapt to changing priorities and work hours if needed.

• Managing and maintaining complex executive calendars and schedules.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
• Handling correspondence, including emails, letters, and memos, with a high degree of accuracy and professionalism.
• Preparing agendas, taking minutes, and distributing action items for meetings.
• Organizing and managing virtual meetings and events.
• Conducting research and preparing reports or presentations as needed.
• Maintaining organized electronic and physical filing systems.
• Acting as a liaison between executives and internal/external contacts.
• Handling confidential information with the utmost discretion.
• Assisting with ad-hoc projects and tasks as required.

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently and manage priorities effectively in a remote setting.

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel itineraries across multiple time zones.
• Screen, prioritize, and respond to incoming correspondence (emails, phone calls, messages), acting as a gatekeeper when necessary.
• Prepare, edit, and format a variety of documents, including reports, presentations, memos, and meeting minutes.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Handle confidential information with the highest level of discretion and security.
• Proactively anticipate needs and identify potential issues, offering solutions before they arise.
• Organize and maintain digital and physical filing systems for efficient information retrieval.
• Assist with expense report preparation and submission.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Conduct research and gather information as needed to support executive decision-making.
• Manage special projects and ad-hoc administrative tasks as assigned.
• Ensure executives are prepared for all meetings and events by compiling necessary materials.
• Maintain an efficient and organized remote work environment.

• Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role, preferably supporting senior-level executives.
• Proven experience working in a remote capacity is highly desirable.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively under pressure.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and maturity.
• Strong problem-solving abilities and a proactive, can-do attitude.
• Ability to work independently with minimal supervision.
• High school diploma required; an Associate's or Bachelor's degree is a significant advantage.
• Adaptability to changing priorities and work demands.

• Managing and optimizing executive calendars, scheduling meetings, and appointments with meticulous attention to detail.
• Coordinating complex travel arrangements, including flights, accommodation, and itineraries.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as necessary.
• Preparing reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Conducting research on various topics to support executive decision-making.
• Organizing and maintaining electronic and physical filing systems for easy access to information.
• Assisting with personal tasks and errands for executives as needed, maintaining confidentiality.
• Proactively identifying and resolving potential issues or conflicts in scheduling or logistics.
• Serving as a primary point of contact between executives and internal/external stakeholders.
• Implementing and improving administrative processes to enhance efficiency in a remote context.

• Proven experience as an Executive Personal Assistant or similar administrative role, preferably in a remote capacity.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling sensitive information.
• Ability to multitask and prioritize effectively in a dynamic, remote work environment.
• Strong problem-solving skills and a proactive approach to challenges.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

• Manage the CEO's complex and dynamic calendar, scheduling appointments, meetings, and calls with precision.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, presentations, and reports on behalf of the CEO.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
• Manage and organize confidential documents and files, maintaining strict confidentiality.
• Conduct research and gather information as requested by the CEO.
• Anticipate needs and proactively address potential issues to ensure the CEO's time is utilized efficiently.
• Handle expense reporting and basic budget management for the CEO's office.
• Organize and prepare agendas for board meetings and other high-level engagements.
• Provide administrative support for special projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Discretion and confidentiality are essential.
• Strong problem-solving abilities and a proactive, can-do attitude.
• Ability to work independently and remotely, demonstrating initiative and resourcefulness.
• Adaptability and flexibility to manage changing priorities.
• Professional demeanor and strong interpersonal skills.
• A minimum of 4 years of relevant experience.

Job Summary:

We are seeking a sharp, proactive, and highly organized Executive Assistant (EA) to support our Management team. This role requires someone who is tech-savvy, detail-oriented, and thrives in a fast-paced environment. If you're someone who excels with spreadsheets, keeps projects on track, and embraces feedback as a tool for growth, we want to hear from you.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Handle daily correspondence, including emails, phone calls, and written communications; prioritize and draft responses as needed.
• Assist in planning and executing corporate projects or initiatives that align with the CEO's priorities.
• Act as a liaison between the executive's team and various departments, tracking progress, deadlines, and deliverables.
• Serve as a primary point of contact between the executive, clients, partners, and internal teams.
• Represent the executive in meetings and take minutes, capturing important action points for follow-up.
• Handle sensitive and confidential information with discretion, ensuring the security of corporate data and privacy of the CEO
• Oversee office management tasks and ensure the executive's working environment is functional, organized, and efficient.
• Organize events, conferences, and other gatherings by coordinating logistics, venues, vendors, and schedules.
• Conduct research and gather data to support decision-making, business analysis, and planning efforts.

Requirements & Skills:

• Bachelor's degree in Business Administration, or related field
• 3years of experience as a Executive Assistant supporting executives
• Proficiency in
  Google Sheets
  and other Google Workspace tools.
• Strong
  project management
  and organizational skills.
• Tech-savvy, fast with computers, and able to learn new systems quickly.
• Excellent written and verbal communication skills.
• Experience in handling confidential information with discretion
• Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
• Positive attitude with the ability to receive and apply feedback effectively.
• Strong interpersonal skills and the ability to work independently with minimal supervision.

Company Description

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Role Description

This is a full-time on-site role for an Executive Assistant. The role is located in Nairobi County, Kenya. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and offering general executive support. Daily tasks include coordinating schedules, handling confidential information, preparing reports, and communicating with various departments within the organization to ensure smooth operations.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Experience in managing Expense Reports
• Executive Support skills
• Excellent Communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and handle multiple tasks
• Previous experience in a similar role or the healthcare industry is a plus
• Bachelor's degree in Business Administration, Management, or related field