49 Office Coordination jobs in Kenya
Office Administrator - Logistics Coordination
01000 Makongeni
KES55000 month
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Our client is seeking a meticulous and organized Office Administrator to manage daily operations and provide crucial support to their logistics department in Thika, Kiambu, KE . This role is pivotal in ensuring the smooth functioning of the office and facilitating efficient communication between various departments. The ideal candidate will be adept at handling a wide range of administrative tasks, possess excellent organizational skills, and have a proactive approach to problem-solving. Key responsibilities will include managing office supplies, maintaining filing systems, coordinating meetings and travel arrangements, and assisting with general administrative duties. You will be the first point of contact for visitors and clients, so excellent interpersonal skills and a professional demeanor are essential.
In addition to general administrative tasks, this role specifically involves supporting the logistics team by managing documentation, tracking shipments, and liaising with transport providers. Proficiency in MS Office Suite (Word, Excel, Outlook) is a must, and experience with logistics software or ERP systems would be a significant advantage. The successful candidate should have a diploma or degree in Business Administration, Office Management, or a related field. Previous experience as an Office Administrator or in a similar administrative role, preferably within a logistics or supply chain environment, is required. Strong attention to detail, the ability to multitask effectively, and excellent communication skills, both written and verbal, are crucial for this position. You should be a reliable and self-motivated individual who can manage priorities and meet deadlines in a fast-paced environment.
This is a fantastic opportunity to join a reputable company and contribute to its operational efficiency. We offer a competitive salary, a supportive work environment, and opportunities for professional development. If you are a highly organized individual with a keen eye for detail and a passion for administrative excellence, we encourage you to apply for this position in Thika, Kiambu, KE .
In addition to general administrative tasks, this role specifically involves supporting the logistics team by managing documentation, tracking shipments, and liaising with transport providers. Proficiency in MS Office Suite (Word, Excel, Outlook) is a must, and experience with logistics software or ERP systems would be a significant advantage. The successful candidate should have a diploma or degree in Business Administration, Office Management, or a related field. Previous experience as an Office Administrator or in a similar administrative role, preferably within a logistics or supply chain environment, is required. Strong attention to detail, the ability to multitask effectively, and excellent communication skills, both written and verbal, are crucial for this position. You should be a reliable and self-motivated individual who can manage priorities and meet deadlines in a fast-paced environment.
This is a fantastic opportunity to join a reputable company and contribute to its operational efficiency. We offer a competitive salary, a supportive work environment, and opportunities for professional development. If you are a highly organized individual with a keen eye for detail and a passion for administrative excellence, we encourage you to apply for this position in Thika, Kiambu, KE .
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0
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
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1
Remote Administrative Assistant - Virtual Operations Support
81100 Moiben
KES150000 Annually
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Our client, a growing consultancy firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive virtual operations support. This is a fully remote position, offering the flexibility to manage administrative tasks and support business operations from anywhere. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and organizing digital files. Key responsibilities involve handling incoming and outgoing communications, managing email correspondence, and providing support to multiple team members across different time zones. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and proficiency in a variety of office software and communication tools. The ability to multitask, prioritize effectively, and work independently in a remote setting is essential. You will be expected to maintain confidentiality, anticipate needs, and proactively solve problems to ensure smooth daily operations. Experience with virtual collaboration tools such as Slack, Zoom, and project management software is a significant advantage. This role is perfect for a self-motivated individual looking to contribute to the efficiency of a dynamic virtual team.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and calls.
- Coordinate and arrange virtual meetings, including sending invitations and preparing agendas.
- Handle incoming and outgoing email correspondence, responding to inquiries as appropriate.
- Organize and maintain digital filing systems and databases.
- Prepare documents, reports, presentations, and correspondence.
- Conduct research and gather information as requested.
- Assist with travel arrangements and expense reporting when necessary.
- Provide general administrative support to team members.
- Manage and track tasks and projects to ensure timely completion.
- Handle confidential information with discretion.
- Act as a point of contact for internal and external inquiries.
- Troubleshoot basic technical issues related to remote work tools.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in an administrative support role, preferably in a remote or virtual capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams, Asana, Trello).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities effectively.
- Discretion and ability to handle confidential information.
- Proactive problem-solving attitude.
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2
Administrative assistant
Nairobi, Nairobi
Phoenix heights
Posted 12 days ago
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Job Description
Phoenix Heights is looking for a highly organized, proactive, and reliable Administrative Assistant to support daily operations and ensure smooth office workflow. If you’re detail-oriented, love structure, and enjoy being the glue that keeps teams together, this role is for you.
br>Responsibilities:
Manage scheduling, emails, and calendar coordination
Prepare reports, documents, and presentations
Maintain organized digital and physical filing systems
Support HR, finance, and team leads with administrative tasks
Coordinate internal communications and basic customer support
Handle procurement, travel bookings, and office supplies
Requirements:
Diploma or Degree in Business Administration, Office Management, or related field
5+ years of experience in an administrative or clerical role
Proficiency in MS Office Suite (Word, Excel, Outlook) or Google Workspace
Excellent communication and multitasking skills
Highly organized and self-motivated
Ability to maintain confidentiality and professionalism
br>Responsibilities:
Manage scheduling, emails, and calendar coordination
Prepare reports, documents, and presentations
Maintain organized digital and physical filing systems
Support HR, finance, and team leads with administrative tasks
Coordinate internal communications and basic customer support
Handle procurement, travel bookings, and office supplies
Requirements:
Diploma or Degree in Business Administration, Office Management, or related field
5+ years of experience in an administrative or clerical role
Proficiency in MS Office Suite (Word, Excel, Outlook) or Google Workspace
Excellent communication and multitasking skills
Highly organized and self-motivated
Ability to maintain confidentiality and professionalism
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
Nairobi, Nairobi
Radel Security
Posted 23 days ago
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Job Description
We are seeking a highly organised and detail-oriented Administrative support staff. The successful candidate should be willing to manage day to day tasks, coordinating schedules and ensuring smooth operation of our office.
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
50200 Bungoma, Western
KES30000 Annually
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support within their office in **Bungoma, Bungoma, KE**. This hybrid role will involve a balance of in-office responsibilities and the flexibility to work remotely on certain tasks. You will be responsible for a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, preparing documents, and maintaining office records. The ideal candidate will possess excellent communication, organizational, and time management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management procedures are essential. You will play a crucial role in ensuring the smooth day-to-day operation of the office, supporting various departments and contributing to a productive work environment. This position requires someone who is a self-starter, adaptable, and capable of multitasking effectively. You should be comfortable working independently and collaboratively as part of a team. Responsibilities may also include assisting with basic bookkeeping, managing office supplies, and providing support for special projects. We are looking for a reliable and dedicated individual committed to professionalism and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage and organize calendars, appointments, and meeting schedules.
- Handle incoming and outgoing mail and correspondence.
- Prepare and format documents, reports, and presentations.
- Maintain filing systems, both physical and digital.
- Answer phones and direct inquiries to the appropriate personnel.
- Assist with travel arrangements and expense reporting.
- Coordinate office supplies and equipment inventory.
- Provide general administrative support to staff and management.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion in handling confidential information.
- High school diploma; associate's degree or relevant certification is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
30500 Kitale, Rift Valley
KES45000 Annually
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Job Description
Our client, a dynamic commercial enterprise, is seeking a detail-oriented and proactive Administrative Assistant to join their office in **Kitale**. This role is vital for ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support to the management team and staff. You will be instrumental in maintaining an efficient and organized work environment.
Key Responsibilities:
The ideal candidate will have a secondary school certificate or equivalent. A diploma in a relevant administrative field is advantageous. Proven experience as an administrative assistant or in a similar role is required. Strong organizational and time management skills are essential. Excellent communication and interpersonal abilities are crucial for interacting with colleagues, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Familiarity with office equipment such as printers, copiers, and scanners is expected. The ability to multitask, prioritize tasks, and work effectively under pressure is important. Discretion and confidentiality are paramount in handling sensitive information. This is an on-site position based in **Kitale**. If you are a motivated individual with a passion for organization and a commitment to providing excellent administrative support, we encourage you to apply.
Key Responsibilities:
- Managing and coordinating office activities and operations to secure efficiency and compliance with company policies.
- Answering phone calls, directing calls, and taking messages.
- Handling incoming and outgoing correspondence, including mail, email, and faxes.
- Scheduling and managing appointments, meetings, and travel arrangements for staff.
- Maintaining and organizing filing systems, both physical and digital.
- Preparing reports, presentations, and other documents as required.
- Assisting with office supplies management and procurement.
- Greeting visitors and providing a professional first point of contact.
- Coordinating meeting logistics, including room bookings and refreshments.
- Providing support for general office administrative tasks.
- Ensuring the office environment is tidy and well-maintained.
- Processing invoices and assisting with basic bookkeeping tasks.
The ideal candidate will have a secondary school certificate or equivalent. A diploma in a relevant administrative field is advantageous. Proven experience as an administrative assistant or in a similar role is required. Strong organizational and time management skills are essential. Excellent communication and interpersonal abilities are crucial for interacting with colleagues, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Familiarity with office equipment such as printers, copiers, and scanners is expected. The ability to multitask, prioritize tasks, and work effectively under pressure is important. Discretion and confidentiality are paramount in handling sensitive information. This is an on-site position based in **Kitale**. If you are a motivated individual with a passion for organization and a commitment to providing excellent administrative support, we encourage you to apply.
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6
Administrative Assistant
20101 Nyeri Town
KES40000 Annually
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their team in **Nyeri, Nyeri, KE**. This role is essential for ensuring the smooth and efficient operation of the office. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills, and have a strong proficiency in office software. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and maintaining office systems. Key tasks include greeting visitors, managing phone calls, organizing travel arrangements, maintaining filing systems, and providing general administrative support to management and staff. A professional demeanor and the ability to handle confidential information with discretion are paramount. This is an on-site position requiring regular presence in the office to fulfill its duties effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
- Handle incoming and outgoing correspondence, including emails, mail, and faxes.
- Prepare reports, presentations, and other documents as needed.
- Organize and maintain filing systems, both physical and digital.
- Greet visitors, answer phones, and direct calls appropriately.
- Manage office supplies and ensure the smooth running of office equipment.
- Arrange travel and accommodation for staff and visitors.
- Provide general administrative support to various departments.
- Assist with event planning and coordination.
- Maintain confidentiality of sensitive information.
- High school diploma or equivalent; associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant or in a similar role (1-2 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Professional attitude and ability to maintain confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive and able to work independently with minimal supervision.
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7
Senior Administrative Assistant
40100 Moiben
KES65000 Annually
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Our client, a dynamic and growing organization, is seeking a highly organized and proactive Senior Administrative Assistant to join their team in **Eldoret, Uasin Gishu, KE**. This pivotal role will provide comprehensive support to senior management and ensure the smooth day-to-day operations of the office. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. Responsibilities include managing calendars, scheduling appointments and meetings, preparing reports and presentations, handling correspondence, coordinating travel arrangements, and maintaining organized filing systems. You will also be responsible for managing office supplies, liaising with vendors, and providing general administrative support to the entire team. This position requires a professional demeanor, strong problem-solving capabilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). The ability to maintain confidentiality and discretion is paramount. As a hybrid role, you will be expected to work from the office a minimum of three days per week, with the flexibility to work remotely for the remaining days. We are looking for someone who is a team player, self-motivated, and eager to contribute to a positive work environment. A minimum of 3-5 years of experience in an administrative support role is required. Knowledge of office management systems and procedures is a plus. Join us and be an integral part of a forward-thinking company that values its employees and offers opportunities for professional growth.
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8
Senior Administrative Assistant
01210 Makongeni
KES60000 month
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Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive team in **Thika, Kiambu, KE**. This hybrid role offers the flexibility to work both remotely and in the office, balancing independent work with essential in-person collaboration. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and discretion. The ideal candidate will possess a keen eye for detail, exceptional communication skills, and a proven ability to anticipate needs and manage priorities effectively. Responsibilities include maintaining accurate records, managing office supplies, assisting with event planning, and acting as a liaison between departments. You will also be expected to handle confidential information with the utmost care. This role requires a strong command of office software suites, excellent problem-solving abilities, and a proactive approach to identifying and resolving administrative challenges. The ability to multitask efficiently and maintain a high level of productivity in a dynamic environment is crucial. We are looking for a candidate who can contribute to a smooth and efficient office operation, supporting the strategic goals of the organization. Join our client's team and play a key role in facilitating daily operations, ensuring seamless communication, and upholding the highest standards of administrative excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling appointments and meetings.
- Arrange domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and packages, ensuring timely distribution.
- Maintain organized filing systems, both physical and digital.
- Assist with the planning and execution of company events and meetings.
- Manage office supplies inventory and place orders as needed.
- Serve as a primary point of contact for internal and external inquiries.
- Handle confidential information with discretion and integrity.
- Support other administrative staff and contribute to team efficiency.
- Conduct research and prepare background materials for meetings and projects.
- Process expense reports and manage departmental budgets.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication abilities.
- Discretion and confidentiality are essential.
- Ability to multitask and prioritize tasks effectively.
- Experience with calendar management and travel coordination.
- High school diploma or equivalent; further qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
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