1,219 Hr Management jobs in Kenya

• Develop and implement strategic talent acquisition plans aligned with business objectives.
• Partner with business leaders to understand workforce planning needs and identify key talent requirements.
• Manage the full recruitment lifecycle, from job requisition to offer acceptance.
• Source, screen, and interview candidates, ensuring a high-quality talent pipeline.
• Develop and execute innovative employer branding strategies.
• Advise hiring managers on interviewing techniques and selection processes.
• Ensure a positive and engaging candidate experience throughout the recruitment process.
• Utilize HRIS and recruitment technology to track and analyze recruitment metrics.
• Stay abreast of talent market trends and best practices in recruitment.
• Collaborate on onboarding processes to ensure successful integration of new hires.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 7 years of experience in Human Resources, with a specialization in Talent Acquisition.
• Proven experience in developing and executing successful recruitment strategies.
• Strong knowledge of HR best practices, employment law, and recruitment technologies.
• Excellent interviewing, sourcing, and negotiation skills.
• Exceptional communication, interpersonal, and stakeholder management skills.
• Demonstrated ability to manage multiple priorities in a remote environment.
• Proficiency in HRIS and applicant tracking systems (ATS).
• Experience in developing employer branding initiatives.
• A strategic mindset with a focus on delivering business results.

Job Description

Ikigai provides extraordinary space for individuals and organizations in a sustainable, community-oriented environment, helping them feel balanced and productive. We are a beautifully curated collective of shared office spaces in Kenya. At Ikigai, we cultivate an environment where meaningful human interactions are nurtured to encourage impactful and profitable connections between ideas, individuals, and businesses. Ikigai is not just another shared office space but a place where community and the collective are at the heart of everything we do. At Ikigai, you have a beautiful and secure space to work from, social areas to connect with your peers and strangers to create fruitful relationships that help push your business forward, events and workshops in our tree-filled gardens or boardrooms, and a coffee bar to keep you productive.

About the role

Ikigai's Facilities & Workplace Experience Manager is responsible for overseeing Ikigai's location facilities-related operations with a primary focus on maintaining beautiful and efficient spaces for our members. You are the right person if you:

• Enjoy wearing many hats.
• A leader and the planner/organizer in your group of friends.
• You multitask better than anyone and prioritize like a genius.
• You are completely at home with problem-solving and coming up with solutions at a moment's notice.
• You run a team that buzzes behind the scenes, ensuring the location facilities run like well-oiled machines.

The role reports directly to the Head of Operations. This job is a healthy mix of project management, facilities management, procurement, and people management.

Everything you do will be in the interest of creating and sustaining an authentic and thriving group of spaces and businesses. Everything

Role Goals and Objectives:

• Emulate Ikigai's core values and strive to achieve our mission and live the Ikigai culture.
• Oversee the smooth running of all Ikigai location facility-related operations.
• Maintain the working conditions of infrastructure at Ikigai's coworking space locations, and ensure facilities are secure and functioning efficiently.
• Ensure an environment that is safe and problem-free for all members and staff to work under the best conditions.
• Plan and coordinate fit-outs and renovations, manage the maintenance of supplies and equipment to fulfill health and safety regulations, and continuously examine the different location facilities for quality control purposes.

Key Roles & Responsibilities

Facilities Management/Location Maintenance and Repairs:

• Manage facilities and operations by using and continuously improving tools, processes, systems, and technology (e.g., Hubspot, project management platforms), including:
• Implementing and optimizing facilities, project, and task management systems for the department.
• Creating, updating, and implementing the Ikigai operations processes manuals.
• Overseeing record keeping for the facilities department (contracts, service level agreements, directories, schedules, requisitions, etc.).
• Oversee the smooth running of all facilities-related operations, including: Handling maintenance with a proactive, preventative approach.
• Developing and executing a preventative maintenance schedule for building, equipment, and soft services.
• Maximizing the uptime and availability of key facilities assets such as the Wi-Fi network, printers/copiers, meeting rooms, and other shared resources, and keeping location teams aware of facilities issues that may impact members.
• Managing support services such as housekeeping, groundskeeping, security, parking, and technology, ensuring all facilities meet government regulations and environmental, health, and safety standards.

Location Fit Out/Renovation Management:

• Oversee project management of location fit-outs, renovations, facility upgrades/refurbishments, and new site developments/expansions.
• Create detailed budgets for projects and internal initiatives based on sound assumptions (historical information, researched costings, etc.), reviewing, value engineering, tracking, and reporting on expenditure.
• Coordinate project teams, attend and coordinate site meetings and project coordination meetings, and follow up on project deliverables.
• Oversee project timelines and follow up to ensure completion on schedule.
• Oversee procurement of materials and services required for projects.

Procurement and Service Provider Management:

• Oversee procurement of facilities and project-related products and services for Ikigai.
• Manage procurement processes and conduct reviews and modifications to the processes where required.
• Ensure Ikigai is receiving value for money from suppliers and continually review this.
• Approve purchase requisitions for operations and location-related inventory and stock.
• Oversee registry of purchased assets.
• Manage and maintain relationships with suppliers and service providers.
• Build and maintain relationships and negotiate with local vendors, suppliers, and subcontractors to maintain/improve and implement high-quality, relevant, and desirable amenities and facilities for members.
• Conduct due diligence, prequalification, negotiation, and approval of suppliers and service providers, and establish and maintain contracts with approved suppliers.
• Oversee management of service providers and subcontractors.
• Lead regular service provider and subcontractor meetings to ensure sound and high-quality work delivery.

Team Management:

• Oversee recruitment, onboarding, management, coaching, and performance management of the facilities team.
• Foster effective collaboration between the facilities and location teams by developing, communicating, and enforcing a clear escalation matrix for issue resolution.
• Ensure clarity of set goals, KPIs, and standards for the team to ensure operational excellence across all locations.
• Build capacity within the team through coaching, skills development, professional development opportunities, and continuous feedback.
• Build a positive team culture in the facilities department in line with Ikigai's culture code through weekly department meetings and wellness meetings with direct reports.

Finance & Strategy:

• Lead Facilities department strategy development in the annual company strategy process, oversee department strategic projects, and periodically report on progress.
• Manage department financials, including: Creating detailed budgets based on sound assumptions (historical information, researched costings, etc.).
• Tracking and reporting on expenditure during the monthly business review meetings.
• Reviewing facilities-related costs and ensuring cost-effectiveness and efficiency, minimizing costs as much as possible while maintaining Ikigai standards.
• Providing cost projections and financial justifications for upcoming projects, maintenance cycles, and facility upgrades.
• Ensuring adequate insurance coverage and minimizing claims related to construction and facilities.

Sustainability:

• Lead energy-efficiency programs (lighting, HVAC, renewable integration), monitor and reduce consumption, and track/report carbon footprint and emissions.
• Implement water conservation (low-flow fixtures, rain harvesting) and manage waste segregation, recycling, composting, and sustainable procurement.
• Ensure all construction/renovation uses eco-friendly materials and methods; extend asset lifecycle through proactive, preventive maintenance.
• Develop and update internal sustainability policies and procedures; track regulatory changes.
• Engage staff and vendors in sustainability practices, set and track KPIs (energy, waste, carbon), report progress to leadership/stakeholders, and drive innovation through smart technologies and circular economy initiatives.

ROLE QUALIFICATIONS

Experience and Requirements:

• 5+ years' experience in facilities/project/operations management or relevant position.
• Well-versed in building, construction, and facilities management best practices, including the ability to interpret floor plans.
• Comfortable with HVAC, electrical, plumbing, and other building systems (working knowledge is a plus).
• Demonstrated project management skills and ability to plan and manage resources; P&L experience is a plus.
• Professional certifications in Health & Safety, Project Management, or Facilities Management are an added advantage.
• Experience in procurement processes and management.
• Proficiency with data analysis, forecasting, and budgeting.
• Experience in customer relationship management and dedication to providing great service.
• Experience managing and leading a team, including coaching and capacity building.

We are looking for:

• Passion for and understanding of Ikigai's mission and values, and passion for entrepreneurial communities.
• Must have strong verbal and written communication skills.
• Exceptional organizational and problem-solving skills.
• Highly detail-oriented and solution-driven.
• Strong interpersonal relationship and leadership skills.
• Entrepreneurial mindset; you are a quick learner and self-starter who works well in a fast-paced, start-up/ growth stage environment.
• You are adaptable and innovative; you own your mistakes and move on.
• Strong proficiency with Microsoft Office applications (Excel, PowerPoint, Word) and project management software.
• Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, empathy, and professionalism.

• Act as a strategic HR business partner to management, providing guidance on all HR-related matters.
• Lead and manage the full talent acquisition lifecycle, from sourcing to onboarding.
• Develop and implement innovative recruitment strategies to attract high-caliber candidates.
• Screen resumes, conduct interviews, and manage candidate communication.
• Partner with hiring managers to define job requirements and selection criteria.
• Develop and maintain a strong talent pipeline for key roles.
• Manage employee relations, addressing grievances and resolving conflicts.
• Oversee performance management processes, including goal setting and feedback.
• Advise on compensation and benefits strategies.
• Develop and implement HR policies and procedures.
• Ensure compliance with labor laws and regulations.
• Drive employee engagement initiatives and foster a positive workplace culture.
• Support employee development and training programs.
• Maintain accurate HR records and utilize HRIS/ATS effectively.
• Contribute to organizational design and change management initiatives.

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Master's degree or relevant HR certification (e.g., SHRM-CP, SHRM-SCP) is a plus.
• Minimum of 5-7 years of progressive experience in Human Resources, with a strong focus on talent acquisition and HR business partnering.
• Proven success in recruiting for various roles and levels.
• Comprehensive knowledge of HR principles, employment law, and best practices.
• Experience with HRIS and Applicant Tracking Systems (ATS).
• Excellent communication, interpersonal, and negotiation skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and manage multiple priorities in a remote setting.
• Discretion and ability to handle sensitive and confidential information.

• Partner with business leaders to understand workforce planning needs and develop effective talent acquisition strategies.
• Manage the full recruitment lifecycle, from sourcing and screening to interviewing and offer negotiation.
• Develop and implement innovative sourcing channels to attract a diverse pool of qualified candidates.
• Enhance employer branding initiatives to attract top talent and position the company as an employer of choice.
• Provide coaching and guidance to hiring managers on recruitment best practices, interview techniques, and legal compliance.
• Ensure a positive and engaging candidate experience throughout the hiring process.
• Develop and implement onboarding programs to facilitate smooth integration of new hires.
• Advise on employee relations issues, performance management, and HR policy interpretation.
• Contribute to the development and execution of HR initiatives, including compensation, benefits, and employee engagement.
• Maintain accurate HR data and generate reports on key HR metrics, particularly related to recruitment and retention.
• Stay current with HR trends, employment laws, and best practices in a remote work context.
• Collaborate with other HR team members to ensure consistent and effective HR service delivery.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of progressive experience in Human Resources, with at least 3 years focused on Talent Acquisition and HR Business Partnering.
• Proven success in managing full-cycle recruitment for a variety of roles, preferably in a fast-paced environment.
• Strong understanding of employment laws and HR best practices.
• Excellent communication, interpersonal, and influencing skills.
• Experience with HRIS and ATS systems (e.g., Workday, Greenhouse, Lever).
• Demonstrated ability to work independently, manage multiple priorities, and meet deadlines in a remote setting.
• CIPD, SHRM, or equivalent HR certification is a strong asset.
• Experience in developing and executing employer branding strategies.
• Ability to build strong relationships with stakeholders at all levels.

• Act as a strategic HR partner to assigned business units, providing expert guidance on all HR matters.
• Develop and implement innovative talent acquisition strategies to attract and retain high-caliber talent.
• Manage end-to-end recruitment processes, including sourcing, interviewing, and offer negotiation.
• Oversee employee relations, investigating and resolving workplace disputes and grievances.
• Ensure compliance with all relevant labor laws and regulations.
• Develop and implement HR policies, procedures, and programs.
• Champion employee engagement initiatives and foster a positive organizational culture.
• Partner with leadership on organizational design, change management, and workforce planning.
• Support performance management processes and talent development initiatives.
• Analyze HR data and metrics to provide insights and recommendations to senior management.
• Advise on compensation and benefits strategies.
• Facilitate training and development programs for employees and managers.

• Master's degree in Human Resources Management, Business Administration, or a related field.
• A minimum of 7 years of progressive experience in Human Resources, with a strong focus on HR Business Partnering, Talent Acquisition, and Employee Relations.
• Demonstrated experience in developing and implementing successful HR strategies.
• In-depth knowledge of employment law and HR best practices.
• Excellent communication, negotiation, and interpersonal skills.
• Proven ability to build strong relationships and influence stakeholders at all levels.
• Strong analytical and problem-solving capabilities.
• Experience in managing organizational change and employee engagement programs.
• Proficiency in HRIS systems and other HR technologies.
• PHR or SPHR certification is preferred.

• Collaborate with hiring managers to define staffing needs and develop effective recruitment strategies.
• Manage full-cycle recruitment, including job posting, candidate sourcing, screening, interviewing, and selection.
• Utilize various recruitment channels, including online job boards, social media, networking, and direct sourcing, to identify qualified candidates.
• Develop and maintain a strong talent pipeline for critical roles.
• Conduct comprehensive candidate assessments to evaluate skills, experience, and cultural fit.
• Negotiate job offers and facilitate the onboarding process for new hires.
• Develop and implement employer branding initiatives to attract high-caliber candidates.
• Analyze recruitment metrics and provide insights and recommendations for process improvement.
• Stay abreast of labor market trends, compensation benchmarks, and best practices in talent acquisition.
• Partner with HR colleagues on broader HR initiatives, including performance management and employee engagement.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 4 years of experience in HR, with a strong focus on talent acquisition and recruitment.
• Demonstrated experience in full-cycle recruitment, including executive search and high-volume roles.
• Proficiency in using Applicant Tracking Systems (ATS) and HRIS.
• Excellent understanding of recruitment best practices, employment laws, and compliance regulations.
• Strong interviewing and assessment skills.
• Exceptional communication, negotiation, and interpersonal skills.
• Proven ability to build relationships and influence stakeholders at all levels.
• Experience working in a hybrid work model, demonstrating adaptability and effective remote collaboration.
• CIPD or SHRM certification is a plus.