What Jobs are available for Administrative Support in Ongata Rongai?
Showing 499 Administrative Support jobs in Ongata Rongai
Administrative Assistant - Operations Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial operational support in Ongata Rongai, Kajiado, KE . This role is essential for ensuring the smooth and efficient functioning of daily office operations. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. You will be responsible for a variety of administrative tasks, including managing schedules, handling correspondence, organizing files, and supporting the wider team. Responsibilities include:
Qualifications:
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
- Managing and maintaining electronic and physical filing systems, ensuring accuracy and easy retrieval of information.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Coordinating and scheduling meetings, appointments, and travel arrangements for staff.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Managing office supplies inventory and placing orders when necessary.
- Providing general administrative support to various departments.
- Greeting visitors and directing them to the appropriate personnel.
- Handling incoming and outgoing mail and courier services.
- Assisting with basic bookkeeping and expense tracking.
- Maintaining office equipment and liaising with IT support for technical issues.
- Developing and implementing office procedures to improve efficiency.
- Supporting event planning and coordination for company activities.
- Ensuring the office environment is tidy and well-organized.
- Acting as a point of contact for internal and external stakeholders.
- Assisting with onboarding new employees by preparing necessary documentation and resources.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive attitude and problem-solving approach.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Familiarity with office management procedures and basic bookkeeping.
- A team player with a positive and professional demeanor.
- Ability to work independently with minimal supervision.
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
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0
Remote Administrative Assistant - Project Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential project support. This role is integral to the smooth execution of various projects, offering comprehensive administrative assistance to project managers and team members, all within a remote work environment. You will be responsible for managing project documentation, scheduling meetings, coordinating project timelines, preparing reports, and facilitating communication among project stakeholders. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of project management support functions. Proficiency in standard office software and project management tools is crucial. You must be comfortable working independently, managing multiple tasks simultaneously, and meeting deadlines in a fast-paced setting. This is a fully remote position, requiring excellent virtual communication and collaboration skills. You will be the backbone of project operations, ensuring that all administrative aspects run seamlessly. The ability to anticipate needs, troubleshoot minor issues, and maintain a high level of professionalism is paramount. This role offers the opportunity to contribute to impactful projects and gain valuable experience in project coordination. We are looking for an individual who is adaptable, efficient, and dedicated to providing exceptional administrative support from afar. Your contributions will directly impact project success by ensuring clarity, organization, and timely execution of tasks. The role demands a self-starter attitude and the ability to maintain focus and productivity in a remote setting. This position supports projects primarily associated with the Ongata Rongai, Kajiado, KE region, requiring coordination with local stakeholders as needed.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and teams.
- Manage project documentation, including organizing files, maintaining version control, and ensuring accessibility.
- Schedule and coordinate project meetings, prepare agendas, and distribute minutes.
- Assist in tracking project progress, identifying potential roadblocks, and flagging issues for resolution.
- Prepare project status reports and other necessary documentation.
- Facilitate communication between project team members and stakeholders.
- Manage calendars and coordinate travel arrangements (if applicable).
- Conduct research and gather information as needed for project tasks.
- Maintain project databases and update relevant information.
- Process invoices and expense reports related to project activities.
- Respond to inquiries and provide information related to projects.
- Ensure adherence to project administrative procedures and guidelines.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of proven experience as an Administrative Assistant, Project Coordinator, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and manage workload effectively in a remote setting.
- Proactive and resourceful problem-solver.
- Discretion in handling confidential information.
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1
Remote Administrative Assistant - Executive Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while ensuring seamless administrative operations for senior leadership. You will be responsible for managing calendars, scheduling appointments, coordinating meetings (including virtual ones), preparing correspondence, and organizing travel arrangements. Other duties may include handling confidential information, managing expense reports, and assisting with special projects. The ideal candidate will possess excellent time management skills, a keen eye for detail, and exceptional communication abilities. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. A professional demeanor and the ability to work independently with minimal supervision are crucial for success in this remote role. We are looking for a reliable, discreet, and adaptable individual who can anticipate needs and proactively address administrative challenges. This is a fantastic opportunity to support a dynamic team and contribute to efficient operations within a forward-thinking organization. If you excel at organization, possess strong interpersonal skills, and are comfortable managing tasks remotely, we encourage you to apply. Your support will be vital in enabling executives to focus on strategic initiatives, ensuring the smooth running of daily operations. This role demands discretion, efficiency, and a commitment to providing high-level administrative support from a distance.
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2
Executive Administrative Assistant - Remote Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support. This role is integral to ensuring the smooth day-to-day operations of our senior leadership team. As a fully remote employee, you will leverage your exceptional organizational and communication skills to manage a wide range of administrative tasks from your home office. Your responsibilities will include managing complex calendars, scheduling and coordinating meetings (both internal and external), and handling all associated logistics. You will prepare reports, presentations, and other documents, ensuring accuracy and professionalism. Extensive travel coordination, including booking flights, accommodations, and ground transportation, will be a key part of the role. You will screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate individuals. Maintaining confidential records and managing correspondence with discretion are paramount. You will also assist with special projects as needed and provide general administrative support to ensure efficiency. The ideal candidate possesses a proven track record as an executive assistant or in a similar high-level administrative role, with significant experience supporting remote teams. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are essential. Outstanding written and verbal communication skills, impeccable attention to detail, and strong time management abilities are required. The ability to anticipate needs, multitask effectively, and maintain a high level of professionalism under pressure is crucial. A diploma or degree in Business Administration or a related field is an advantage. This position is vital for supporting our operations in **Ongata Rongai, Kajiado, KE**, and is a great opportunity for a skilled administrative professional looking for a remote role.
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3
Remote Administrative Assistant & Operations Support
Posted 1 day ago
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Job Description
Our client is seeking a detail-oriented and proactive Remote Administrative Assistant to provide comprehensive support to our operations. This fully remote position is vital for maintaining the smooth functioning of daily administrative tasks and supporting various departments. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling correspondence via email and phone. A key part of your role will involve preparing reports, organizing digital files, maintaining databases, and conducting research as needed. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. You must possess excellent written and verbal communication skills, a high level of organization, and the ability to multitask effectively in a remote setting. The ideal candidate is a problem-solver with a proactive attitude, capable of anticipating needs and taking initiative. Confidentiality and discretion are paramount given the sensitive nature of some administrative tasks. This role is integral to supporting administrative functions that impact operations in and around Ongata Rongai, Kajiado, KE , requiring close coordination with teams in that area. You should be comfortable working independently, managing your time efficiently, and meeting deadlines. We are looking for an individual who is eager to contribute to a dynamic team and support the company's administrative needs from a remote location. This is an excellent opportunity for someone looking to leverage their administrative skills in a flexible, work-from-home capacity.
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4
Senior Administrative Assistant - Executive Support (Remote)
Posted 1 day ago
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Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. You will be an indispensable partner to senior leadership, managing a wide range of administrative tasks to ensure seamless operations and maximize their efficiency. This role requires exceptional organizational skills, discretion, strong communication abilities, and proficiency in various digital tools. The ideal candidate is a detail-oriented self-starter who thrives in a fast-paced, virtual environment and excels at anticipating needs.
Responsibilities:
Qualifications:
This is an outstanding opportunity to provide critical support to executive leadership while enjoying the benefits of a fully remote role. If you are a dedicated and skilled administrative professional, we encourage you to apply.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring optimal time utilization.
- Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Handle incoming communications, filter emails, and prioritize requests for executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Conduct research and compile data for various projects and meetings.
- Coordinate logistics for virtual meetings and events, including setting up video conferencing and distributing materials.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage expense reporting and budget tracking as needed.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address potential issues.
- Continuously seek ways to improve administrative processes and enhance efficiency in a remote setting.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior management.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently and with minimal supervision in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Attention to detail and a commitment to accuracy.
- Experience managing virtual meetings and remote team coordination is highly preferred.
- Familiarity with project management tools is a plus.
This is an outstanding opportunity to provide critical support to executive leadership while enjoying the benefits of a fully remote role. If you are a dedicated and skilled administrative professional, we encourage you to apply.
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5
Senior Administrative Officer - Executive Support
Posted 1 day ago
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Job Description
Our client, a prestigious multinational corporation, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support within their fully remote administrative team. This crucial role will manage a wide range of administrative tasks, ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and prioritize tasks effectively in a fast-paced, remote environment. This is an excellent opportunity to support key leadership and contribute to the operational success of a dynamic organization, all while enjoying the flexibility of remote work.
Responsibilities:
Qualifications:
This is a 100% remote position, offering unparalleled flexibility. The official location for this role is Mombasa, Mombasa, KE , but all duties will be performed remotely.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain confidential filing systems, both physical and digital.
- Assist with event planning and coordination for virtual meetings and team gatherings.
- Conduct research and prepare background materials for meetings and projects.
- Manage office supplies and equipment for remote team members.
- Act as a liaison between executives and internal/external stakeholders.
- Process expense reports and manage invoices.
- Provide general administrative support to the executive team as needed.
- Maintain a high level of professionalism and discretion in handling sensitive information.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- A minimum of 5-7 years of experience in an administrative support role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Exceptional organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently, proactively, and effectively in a fully remote setting.
- Discretion and ability to handle confidential information appropriately.
- Experience with travel booking and expense management systems.
- A positive attitude and a commitment to providing outstanding support.
This is a 100% remote position, offering unparalleled flexibility. The official location for this role is Mombasa, Mombasa, KE , but all duties will be performed remotely.
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6
Senior Administrative Manager - Operations Support
Posted 1 day ago
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Job Description
Our client, a leading provider of specialized business services, is seeking an experienced Senior Administrative Manager to oversee and enhance operational support functions. This is a fully remote position requiring a strategic thinker with exceptional leadership and organizational capabilities. You will be responsible for managing a team of administrative professionals, optimizing administrative processes, and ensuring the efficient delivery of support services across the organization. The ideal candidate will have a proven track record in operational management, process improvement, and team leadership within a remote or hybrid work environment. Your expertise will be crucial in maintaining high standards of operational excellence and supporting the strategic goals of the company.
Responsibilities:
Responsibilities:
- Lead, mentor, and manage a team of administrative staff, fostering a high-performance culture and ensuring optimal service delivery.
- Develop, implement, and refine administrative policies, procedures, and best practices to enhance operational efficiency and effectiveness.
- Oversee the management of office supplies, equipment, and vendor relationships to ensure cost-effectiveness and timely procurement.
- Manage departmental budgets, track expenses, and identify areas for cost savings and operational improvements.
- Coordinate cross-departmental projects and initiatives, ensuring seamless administrative integration and support.
- Develop and maintain robust reporting systems to track key performance indicators (KPIs) for administrative operations.
- Implement and manage systems for document control, records management, and information security.
- Ensure compliance with company policies and relevant regulations.
- Proactively identify and address operational challenges, recommending and implementing solutions.
- Collaborate with IT support to ensure effective functioning of administrative technology and tools.
- Support the onboarding and training of new administrative team members.
- Contribute to strategic planning related to operational support and administrative resource allocation.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 8 years of progressive experience in administrative management, operations, or a related field, with at least 3 years in a leadership capacity.
- Demonstrated experience in process improvement, workflow optimization, and change management.
- Proven ability to lead and manage remote or distributed teams effectively.
- Strong understanding of budgeting, financial management, and procurement processes.
- Excellent analytical, problem-solving, and decision-making skills.
- Exceptional communication, interpersonal, and negotiation skills.
- Proficiency in project management methodologies and tools.
- Experience with various administrative software and platforms.
- High level of professionalism, discretion, and organizational acumen.
- Adaptability and resilience in a remote work setting.
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