Finance and Operations Assistant

Full Job Description

• Handling all clearance and coordination with freight agents.
  

• Coordination and follow-up with all suppliers.
  

• Timely and accurate submission of tenders.
  

• Impeccable time management of both yourself and all staff members.
  

• Efficient and productive work standards and demand the same from staff.
  

• Assist in daily order processing and banking during busy times and managing the same daily (i.e being a part of what you are managing on a need basis as well as an audit function of the same).
  

• Maintaining neat company records files and monitoring the same.
  

• Managing stock reconciliations and stock takes on a quarterly or more frequent basis.
  

• Planning for stock to ensure no stock outs using a systematic and regular stock control and monitoring system.
  

• Managing all accounting functions including payroll, other statutory deductions, VAT returns and refunds, etc.
  

• Handling all tax issues.
  

• Managing petty cash.
  

• Managing debtors continuously and doing on-site collections when necessary to improve and maintain the company’s debt position.
  

• Coordination and follow-up with company accountants.
  

• Preparing travel budgets and checking on the authenticity of receipts provided.
  

• Able to ensure and oversee the smooth transfer of manual invoicing to a software system encompassing all related modules.
  

• Managing all HR-related issues, including leave days, staff welfare, recruitment, and contract preparation.
  

• A strong administrator and experience in managing a small team an asset.
  

• Able to take charge and get things done within the team.
  

• Organized and able to ensure productivity from the entire team as well as manage own work.
  

• Complete proficiency with computers and packages.
  

• The ability to self-manage without reminders is key.
  

• Ability to travel within the region.
  

• Driver's License an asset.
  

• Ability to put in more time if necessary and ensure the same from staff members.
  

• A good communicator on all levels.
  

• Attention to detail and quality on all levels of processing, and company communication both written and verbal.
  

• Proactive and able to add value to the team.
  

• Experience in the accounts field of at least 2 years
  

• Knowledge of tax submissions online
  

• ACCA or CPA preferred