Finance Base Administrator
Job Details
Full Job Description
Background Founded in
1979, Action Against Hunger (AAH) is an international humanitarian
organization that delivers programs in over 44 countries. Recognized
worldwide as a leader in the fight against hunger, our mission is to
save lives through the prevention, detection, and treatment of
malnutrition, especially during and after emergency situations and
conflicts. From crisis to sustainability, Action Against Hunger
tackles the underlying causes of malnutrition and its effects. By
integrating our programs with local and national systems, we further
ensure that short-term interventions become long-term solutions. With
head offices in France, the United Kingdom, Spain, the United States
and Canada, our international network shares its combined resources,
breadth of experience and technical expertise in pursuit of a world
without hunger. Action Against Hunger has been present in Kenya since
2001 and is currently implementing activities in West Pokot, Mandera,
Samburu, Isiolo, Trans Nzoia, Kakamega, Bungoma and Busia counties.
With the support of the national MoH, Kenya Red Cross
Society and UNICEF, Action Against Hunger has been working with the
County government of Mandera on the management of acute malnutrition
(IMAM) in Kenya. Action Against Hunger is looking to implement a BSFP
which will complement the existing ACF nutrition emergency response
supported by ECHO, HIF, CIFF and UNICEF in the county. This program,
while working closely with MoH will target all children between 6 to
59 months plus the pregnant and lactating women with children below 6
months in Mandera County.
Objective 1:
MANAGEMENT OF THE FINANCES OF THE BASE Activities under this objective include:
Activity 1 : General Finance :
• Responsible for finance at
base level, • To ensure proper implementation
of Action Against Hunger’s financial rules and procedures. • Responsible for the financial authorization of the
expenses done on the base in compliance with financial procedures and
monthly cash forecast • Record all working
advances in the advance book and follow up on their clearance by
staff on a timely basis. • To ensure that each
cash & bank transaction is justified by an appropriate
invoice/receipt, and to ensure the quality of receipts (name, patent
no., stamp, description, date, amount, etc.) •
Responsible for proper & regular filing of all finance documents at
the base. Activity 2 : Budget Management • • Check availability of
funds for all activities and expenses- validate the procurement
requests and SPOs • Hold monthly Budget
Follow Up(BFU) meetings at base level and communicate feedback to
Nairobi Finance office • Ensure that correct
budget lines are used for each activity & expenses- link to PFU and
BFU Activity 3 : Cash & Bank Management :
• To ensure respect of Action Against
Hunger’s finance procedures and Cash Management Policy at the base
level. • Monthly cash and Bank
reconciliation • Ensure safekeeping of Action
Against Hunger funds and assets • Make cash
count at least once a week and also at the end of each month (in
writing) • Consolidate the base cash
forecasts. Ensure liquidity at base level- sending balances to
Nairobi, follow up on transfers to bases •
Ensure base expenditures are in line with the approved cash forecast,
analyze discrepancy between actual expenditures and cash forecast
Activity 4 : Sylogist :
• Record all transactions in the Sylogist
cashbook in full respect of internal rules. This cashbook & bank book
must be updated on a daily basis to be able to verify the physical
bank & cash balance at any time. • Ensure
that correct budget lines are used for each activity & expenses- link
to PFU and BFU • Accountable for the Sylogist
monthly closing: check all books and transmit all documents before
the 4nd of the following month to Nairobi finance team.
Objective 2: MANAGEMENT OF THE HUMAN RESOURCES AT THE BASE
Activities under
this objective include: Activity 1 :
Administration of Employment practices ·
To ensure the implementation of the staff regulation in the base,
· To ensure the proper communication within the
base concerning administrative issues, · · To maintain an accurate staff database of the staff
in Isiolo, management of leave to include leave plans and leave
follow up · To ensure the Payroll Alteration
Forms are remitted to Nairobi HR on the 15th of every
month for payroll processing. · Responsible for
all HR filing in the base to include recruitment files, personnel
files etc. Activity 2: Employee Resourcing
(HR Planning, Recruitment& Selection, Induction& Orientation in
collaboration with the Head of Base, participate in the recruitment
and selection process at the field level to include preparing JD’s,
job adverts, receiving and sorting applications, preparing interview
materials, interview schedules, contact candidates for interviews and
help set up for interviews. · Working closely
with the HR Manager, prepare recruitment documentation to include the
recruitment matrix and conducting reference checks to assist the Head
of Base in the orientation and induction of new staff at the base.
This includes, preparing an induction schedule for new staff,
collecting all documents from new employees as per the employee
personnel checklist and opening employee personnel files for all new
employees as well as assisting in conducting comprehensive HR
induction at base level. · In consultation with
the Head of Base, advise on staffing needs including need for new
hire and/or reduction. Activity 3 : Employee Relations · Responsible for staff
welfare at the base level to include but not limited to staff
meetings, medical, contributions etc. · To
ensure that each disciplinary action is justified, compliant to the
law and staff regulation, and validated by the Head of Base in
conjunction with HR Nairobi. · To prepare for
the base all proposition regarding changes in the HR policy, i.e.
food baskets, organization chart, comments on the salary grading
structure and to be communicated to the Head of Base who will liaise
with other coordination · Be a change champion
for HR initiatives and projects at the base level ·
Working closely with the Head of Base, assist in the implementation
of HR projects and initiatives at the base level
|
|
Reporting responsibilities · Base Treasury and Cash Count, ·
Monthly accountancy and supporting documentation ·
HR monthly reports · Payroll Alteration forms
|
Requirements
· Degree in business related Field:
Finance/Accounting. · Professional
qualification of CPA will be added advantage ·
Basic knowledge of and interpretation of the Kenyan labour law Preferred Skills/Competencies: · Excellent
analytical and writing skills. · Problem
Solver. · Compatibility for both independent and
team work. · Persuasive and confident
communicator, able to deal with senior colleagues throughout the
organization. · Persistence and assertiveness
combined with tact and diplomacy · 3 -5 years’
experience in busy organization or Nonprofit organization · Demonstrated flexibility and or adaptability. · Excellent organizational and planning skills · Good writing skills. · Good
management and representation skills. · Good
interpersonal skills · Strong leadership
skills · Ability to work in a high pressured
environment |
Benefits
- Competitive salary
- Pension
- Comprehensive medical cover
Finance Base Administrator
Action Against Hunger
All Direct Job Ads are subject to WhatJobs Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by WhatJobs. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.