Administrative Assistant - Meru

Full Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of our office. This role requires excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving. The Administrative Assistant will work closely with team members, clients, and external partners to ensure seamless coordination and execution of tasks.

Key Responsibilities:

1. Office Management:

• Maintain and organize office files, documents, and records.
  

• Manage office supplies and place orders as needed.
  

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
  

2.Administrative Support:

•  Assist in the preparation and formatting of reports, presentations, and other documents.
  

•  Schedule and coordinate meetings, appointments, and travel arrangements for team members.
  

•  Manage and maintain executives' schedules.
  

•  Handle phone calls and correspondence (email, letters, packages, etc.).
  

•  Assist in the preparation of internal and external documents and reports.
  

3. Communication

•  Act as the point of contact between employees, clients, and external partners.
  

•  Answer and direct phone calls and emails to appropriate parties.
  

•  Draft and disseminate internal communications.
  

4. Data Management:

•    Maintain and update company databases.
  

•    Prepare and analyze reports as needed.
  

•    Ensure accurate and timely data entry.
  

5.Special Projects:

•    Assist in organizing company events, meetings, or conferences.
  

• 
  

• Diploma/Degree in Business Related Course.
  
• At least 2 years' relevant experience in a similar role.
  
• Proven experience as an administrative assistant, or office admin assistant.
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Excellent time management skills and the ability to prioritize work.
  
• Strong organizational and planning skills.
  
• Attention to detail and problem-solving skills.
  
• Excellent written and verbal communication skills.
  
• Ability to work independently and as part of a team.
  
• Discretion and confidentiality in handling sensitive information.